Dropout Graduation Summary Report (DGSR)

1. Dropout Graduation Summary Report (DGSR) Webinar Training 2018-2019 CSAS| Kansas State Department of Education | Landon State Office Building 900 S.W. Jackson St., Suite XXX, Topeka, KS 66612 | 785-296-3444 | jgirodat@ksde.org

2. What is the DGSR? • The Dropout Graduation Summary Report (DGSR) is the only opportunity that schools and districts have to certify their dropout and graduation data before submitting the report to KSDE. • “Cleaning” the dropout and graduation data

3. What is the DGSR? • 3 Data points in the DGSR • Post-Graduation Plans • Unresolved Exits and Dropouts • Graduates • Elementary schools will only need to review the Unresolved Exits and Dropouts section. • All schools need to sign off on the data in the DGSR.

4. Authenticated Application • The DGSR is an Authenticated Application • Individuals who do not have access to this Authenticated Application need to register at: • https://apps.ksde.org/authentication/login.aspx • Detailed instructions can be found in the Kansas Graduation and Dropout Information Handbook

5. Navigating the DGSR • Post-Graduation Plans • Unresolved Exits and Dropouts • Historical Unresolved Exits and Dropouts • 2015-2018 4-yr Cohort Information • 2014-2018 5-yr Cohort Information • Historical 4-yr Cohort Information • Historical 5-yr Cohort Information • Special Circumstances Remove from Cohort • Report Sign-off

6. Navigating the DGSR • Post-Graduation, Unresolved Exits & Dropouts, and Graduation data display the same 3 tables at the building & district level • By Gender • By Race/Ethnicity disaggregated by Gender • By Socioeconomic Status*, Students with Disabilities, ELL, Migrant, Homeless, Virtual and Military disaggregated by gender • *only group that cannot be “drilled down” into because it is federally protected student information

7. Navigating the DGSR

8. Navigating the DGSR

9. DGSR Drilldown List

10. Post-Graduation • Displays Post-Graduation Plans from D29 Field • Students with a D27: EXIT/Withdrawal code of 8 (graduate) • Students with a D27: EXIT/Withdrawal code of 22 (student with disabilities who met the district graduation requirements for a regular diploma, but is remaining in school to receive transition services deemed necessary by the IEP team)

11. Post-Graduation

12. Post-Graduation

13. Post-Graduation

14. Unresolved Exits/Dropouts • Displays K-12 unresolved exits and grades 7-12 dropouts during the 2017-2018 school year • Dropout calculation is based on 2017-2018 activity only • Any unresolved exit that are not correct via the KIDS system prior to the DGSR closing will become dropouts and be included in the dropout calculation

15. Unresolved Exits/Dropouts • Unresolved Exits • Pre-populated by KIDS data from an ENRL or EOYA record from previous year (or both) • Did NOT have an EXIT record entered last year • Have NOT been submitted to KIDS this year on and ENRL or ASGT record

16. Unresolved Exits/Dropouts • Dropouts • D27 EXIT code of… • 14 – discontinued schooling • 16 – moved within US, not known to be continuing • 17 – unknown • 19 – transfer to GED completion program • 20 – transfer to a juvenile or adult correction facility where educational services are not provided • Any Unresolved Exits in grades 7-12 are counted as dropouts in the dropout rate calculation

17. Unresolved Exits/Dropouts Dropouts = number with a “dropout” EXIT code Unresolved Exits = no exit code District/Building Total = Dropouts + 7-12 with no Exit record

18. Unresolved Exits/Dropouts

19. “Cleaning” Unresolved Exits/Dropouts • Print out a list of unresolved exits and dropouts as early in October as possible • Have administrators, counselors, secretaries, registrars, special education directors, and KIDS coordinators look at list to identify possible errors • Corrections can NOT be made within the DGSR. Data uploaded from your SIS to KIDS is used to populate (and correct) the DGSR.

20. Correcting Data • Incorrect EXIT record submitted • Submit an EXIT record in KIDS with same Student ID, School, Exit Date with the correct information • Incorrect EXIT date (Field D26) • Submit an EXIT record 99 in the D27 field in KIDS to “undo” the record • Submit another EXIT record with the correct D26 Exit/Withdrawal date • Forgot to submit an EXIT record • Submit the EXIT record in KIDS with the Exit date as the last day the student attended in the D26 field

21. Correcting Data • YOU CAN ONLY CORRECT EXIT RECORDS WITH EXIT/WITHDRAWAL DATES FROM 10/1/2017 – 9/30/2018 • You cannot correct historical unresolved exits/dropouts • All data must be submitted through the KIDS system prior to “signing off” on the DGSR • Once you send the updated EXIT record to KIDS it will not reflect in the DGSR until the next day… KIDS and the DGSR “talk” to each other over night • If you inadvertently submit your building/district data you may contact John Girodat via email at jgirodat@ksde.org or 785-296-3444

22. Graduates: 2015-2018 4-yr Cohort • 2015-2018 4-yr. Adjusted Graduation Rate

23. 2015-2018 4-yr Cohort Info

24. Drilldown – Non-Graduates

25. Drilldown – Click on Percentage

26. Breakdown by Ethnicity/Race

27. Breakdown by Subgroup

28. Correcting Data • Incorrect EXIT record submitted • Submit an EXIT record in KIDS with same Student ID, School, Exit Date with the correct information • Incorrect EXIT date (Field D26) • Submit an EXIT record 99 in the D27 field in KIDS to “undo” the record • Submit another EXIT record with the correct D26 Exit/Withdrawal date • Forgot to submit an EXIT record • Submit the EXIT record in KIDS with the Exit date as the last day the student attended in the D26 field

29. Correcting Data • YOU CAN ONLY CORRECT EXIT RECORDS WITH EXIT/WITHDRAWAL DATES FROM 10/1/2017 – 9/30/2018 • You cannot correct historical unresolved exits/dropouts • All data must be submitted through the KIDS system prior to “signing off” on the DGSR • Once you send the updated EXIT record to KIDS it will not reflect in the DGSR until the next day… KIDS and the DGSR “talk” to each other over night • If you inadvertently submit your building/district data you may contact John Girodat via email at jgirodat@ksde.org or 785-296-3444

30. Graduates: 2014-2018 5-yr Cohort • 2014-2018 5-yr. Adjusted Graduation Rate • Students in the 5-yr. cohort are not eligible to be removed from the cohort

31. Historical 4-yr & 5-yr Cohort Info • Historical data is just that… historical • Static data that cannot be changed, amended or “fixed”

32. Special Circumstances Remove From Cohort • Under special circumstances, buildings can remove a student from the 2015-2018 4-yr cohort • Students in the 2014-2018 5-yr cohort are NOT eligible to be removed from their cohorts • These are unique situations that are unlikely to apply to the majority of students

33. Special Circumstances Remove From Cohort

34. Special Circumstances Remove From Cohort • Is the student included in the list of students below? • YES, continue to Step 2 • NO, student may be a graduate or a transfer out and does not negatively impact your graduation rate • Was the student exited in KIDS w/ a D26 Exit/Withdrawal date prior to 10/1/2017? • YES, continue to Step 3 • NO, you are still able to submit updated EXIT records in KIDS for students with EXIT/Withdrawal dates between 10/1/2017 & 9/30/2018

35. Special Circumstances Remove From Cohort • Do one of the following situations apply to the student? • Student was a homeschool student who attended classes at the public school part-time • Student was a non-accredited private school student who attended classes at the public school part-time • Student died after he/she was exited from school • Student transferred to a school in another state after he/she exited from the school • Student moved out of the country after he/she exited from the school • Student was a foreign exchange student • Student is an adult whose four and five year cohort has already graduated

36. Special Circumstances Remove From Cohort • Did the removal reason indicated above occur prior to the 4-yr adjusted cohort graduation deadline (September 30, 2018)? • YES, step 5 • NO, student is not eligible • Does the building have documentation to prove the removal reason occurred? • YES, Step 6 • NO, student is not eligible • This student is eligible to be removed from the cohort!

37. Special Circumstances Remove From Cohort Please be DETAILED. What documentation, specific dates, etc. Sample Explanations for Remove from Cohort

38. Special Circumstances Remove From Cohort • Special Circumstances Remove from Cohort are evaluated by KSDE. • The more detailed your documentation, the better your chances of having a student removed • Please check back to see if additional information is required… may be an automatic email feature this year?

39. Report Sign-off ALL buildings should review the data & sign off on the report for their building. Superintendent will then sign off at the district level and submit it to KSDE. **If you inadvertently submit your building/district data you may contact John Girodat via email at jgirodat@ksde.org or 785-296-3444

40. Tips for Success • Don’t wait to review the data. Open the DGSR the first week and pull your list of non-graduates, unresolved exits and dropouts. • Share this list with your secretary, registrar, counselor, directors of special education programs and KIDS data coordinator to make sure you can account for as many students as possible. • This Webinar and PowerPoint will be archived on the Graduation homepage at KSDE.org

41. Submission Window • The submission window will open Monday, October 3 • The submission window will close at 4 p.m. on Wednesday, October 31. • Any information in the DGSR at that point will be considered accurate and final.

42. John Girodat, Education Program Consultant Kansas State Department of Education 900 SW Jackson St. Suite 653 785-296-3444 jgirodat@ksde.org The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies:  KSDE General Counsel, Office of General Counsel, KSDE, Landon State Office Building, 900 S.W. Jackson, Suite 102, Topeka, KS 66612, (785) 296-3204