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ERP Stabilization Update

ERP Stabilization Update. PeopleSoft. Introduction. Stabilization Progress ERP Highlights Process Resolution Focus on improvements for FY08. Stabilization Progress. Project Plan Bugzilla. Project Plan. Bugzilla. ERP Highlights. Training Human Resources & Benefits Payroll

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ERP Stabilization Update

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  1. ERP Stabilization Update PeopleSoft

  2. Introduction • Stabilization Progress • ERP Highlights • Process Resolution • Focus on improvements for FY08

  3. Stabilization Progress • Project Plan • Bugzilla

  4. Project Plan

  5. Bugzilla

  6. ERP Highlights • Training • Human Resources& Benefits • Payroll • Accounting • Accounts Payable • Purchasing • Technology

  7. Training • Training is on-going • Classroom and online • Principal training • Payroll summer training • Bookkeeper/Secretary training • Open labs • Back-office staff

  8. Human Resources& Benefits • Reappointments completed for FY08 • Mass Salary update process implemented for several employee groups • Recruitment process improvements • eBenefits scheduled for October Go-Live

  9. Payroll • District staff are running payrolls. • Employees who have been identified as overpaid have been notified and selected a repayment plan. • Re-design of the contract pay process is on schedule for next year.

  10. Accounting • Accounting periods closed through February • Payroll distributed through April • Enables us to pull data for reporting (grants) • Validation of data is behind schedule but underway

  11. Accounts Payable • Paid 162,049 invoices totaling $742,757,823 • Only 793 invoices over 45 days old totaling $3,301,256 • A new process for paying invoices for goods (when schools are out) has been implemented • Invoice scanning is being implemented to improve communication for next year

  12. Purchasing • Issued 19,732 purchase orders totaling $702,789,415 • 22 vendors represented in the marketplace • Dual year requisitioning in place

  13. Technology • Established performance team to address system issues • Disaster Recovery procedures are in process • Bundles and Patches

  14. Bundles & Patches • HCM Bundles/Patches – September • FIN Bundles/Patches – October • Testing environments are currently being prepared for these projects. • HCM has not applied any patches since Go-Live (July 1, 2006). • FIN implemented ten bundles available last fall. Currently there are six more available.

  15. Staffing • HR/Benefits/Payroll (HCM) General Manager has been hired as of May 31st • Nine of the ten PeopleSoft specific positions approved by the Board have been filled. • The Functional Specialist in Payroll remains open.

  16. Process Resolution • Issue Identified • Subject Matter Experts (SME) analyze issue • Bugzilla • PeopleSoft Case • Project Plan - Scope

  17. ERP Stabilization Update • Questions

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