End-of-Course May Administration

1. End-of-CourseMay Administration April 16, 2013 Training

2. This training does NOT replace the requirement of thoroughly reading and being familiar with the appropriate Test Administrator Manuals and identifying the correct section of the manual for the specific administration.

3. Test Security and Confidentiality • Ensure that each person involved with the state assessment program has received Test Security and Confidentiality training and completed TEA modules. MUST have a signed oath on file. • Review of Test Security and Confidentiality requirements are in the TA Manual. • OA or transcribing must sign “Viewing Secure Content” section prior to testing.

4. Option 1: One Week Calendar Make-up answer documents must be in by 3:00 pm on Thursday, May 16th

5. Option 2: Two Week Calendar Make-ups can be any day after the original test date. Answer documents must be in by 3:00 pm on Thursday, May 16th

6. Test Administrator Directions TA MUST know what students they are testing PRIOR to testing day! Page 83: • STAAR • STAAR Modified TA directions are the SAME Page 111: STAAR L tests are online only

7. Test Administrator Directions Appendix B: Must read oral administration information Call out boxes: • Must be read according to subject, test version, student population, and accommodations

8. TA Directions • Must ALWAYS be followed VERBATIM, absolutely NO deviation. • Students must write their first and last name on test booklet and booklet and form number onto the answer document. • Manual states when the 4-hour time limit begins. With start and stop times must be notated on the seating chart. • Booklet and form numbers MUST be on seating charts.

9. TA Required Forms • TA Manual Flagged or highlighted to indicate correct section of administration • Student Rosters • Verification Absence Form • Seating Charts • Accommodations Envelopes and/or Forms Containing appropriate and correct materials Test administrator notates whether accommodations were utilized or effective • Optional Materials

10. TA Test Materials

11. Calculators Required According to the TEA calculator policy, students taking any EOC below must be issued a calculator: • Algebra I • Geometry • Algebra II • Biology • Chemistry • Physics Calculator memories are cleared BEFORE and AFTER testing.

12. Calculator Types and Quantity Graphing Calculator for EACH student: • Algebra I • Geometry • Algebra II Graphing or Scientific Calculator for EACH student: • Chemistry • Physics Calculator available for every 5 students: • Biology

13. Oral Administration • TA MUST: • read Appendix B for specific directions, • sign the “Viewing Secure Content” section of their oath, • read the TEA Oral/Signed accommodation policy • explain level of reading support to student prior to beginning test, and • have same test booklet form number as student • Remember Form 1 for oral tests • STAAR and STAAR M MUST be tested separately for OA.

14. Oral Administration Level of reading support: • ALL questions and answer choices. • PART questions and answer choices. • Option to CHANGE reading level support during the administration at student request must be documented on the student’s IEP/IAP.

15. Oral Administration • For any math, science, or social studies test, the TA must read aloud the test questions and answer choices in the order they are presented. The test question must be read aloud prior to reading the answer choices. • Any words, numbers, or symbols that appear on the state-supplied math or science reference materials or on an allowable supplemental aid may be read aloud to an eligible student. Reference the manual on how to appropriately readthem.

16. STAAR L • Students complete online tutorial BEFORE taking STAAR L • Allows for practice of linguistic accommodation tools • Allows familiarity with other available tools • Link available on Testing homepage

17. STAAR L • Online math, science, and social studies • Must be entered into the TAMS as an online test version (refer to Danny’s email for guidance) • Session must be built and proctor cached in TAMS • Do not stop a session with a student not complete • Void student’s paper answer document. All coding is done on-line

18. STAAR L • Use your TELPAS coordinator for assistance • Tests are on the same day as paper test per subject • Build sessions early • Be sure that computers being used were used for TELPAS

19. Middle School Start Time • Begin testing no later than 9:30 AM. • Late arrivals AFTER 9:30 AM will be held over for a second session. • Have TA prepared for second sessions • Second group monitored at all times • Second group eats lunch BEFORE releasing first group • Late arriving students placed in testing rooms AND testing by 11:00 AM. Separate room from students who started at 9:30 AM.

20. High School Start Time • Begin testing no later than 9:30 AM. • Late arrivals AFTER 9:30 AM will be held over for a second session. • Have TA prepared for second sessions • Second group monitored at all times • Second group eats lunch BEFORE releasing first group • Late arriving students placed in testing rooms AND testing by 12:00 PM. Separate room from students who started at 9:30 AM.

21. Type 2: Extra Time (Same Day) • Must start by 9:30 AM • Students do NOT test at noon if they arrive late. • Late arrivals will test on make-up day.

22. Late Arrivals After 2nd Session • Students will test on make-up day. • Prepare a holdover area for students not testing due to late arrival.

23. Answer Documents Test Administrator MUST complete ALL fields. Example: Score Code Field - Absent O - Other - Score 0 7 2 5

24. Coding Accommodations Accommodations for Students with Disabilities • Blank bubble for accommodation not specifically listed.

25. Linguistic Accommodations (LA) BD = Bilingual Dictionary XT = Extra Time (Same Day)

26. Materials Return Organization Sort test booklets by type: • Algebra I separate from Algebra I Modified Band answer documents by type: • Algebra I separate from Algebra I Modified Confirm ALL answer documents are complete. This includes: • booklet and form # • test taken date • local use code • score code

27. Banding Answer Documents LANIER HS ALGEBRA I 15 LANIER HS ALGEBRA I - MODIFIED 11

28. Banding Answer Documents • Please band answer documents by 100. • Do NOT band over 100. • Use green class ID sheets under each band • All green sheets should add up to pink total

29. Materials Return Deadlines 1 Week Administration DUE MONDAY, MAY 13th By 3:30 PM (hold back make-up answer documents as needed) 2 Week Administration DUE Thursday, MAY 16th By 3:00 PM

30. Any Questions. . . Testing Department 228-0055

31. Oral Administration TEA November 2012

32. Oral Administration: Eligibility Student meets this criteria AND ONE of these TEA November 2012

33. Oral Administration: Levels of Support • Two levels of reading support are available • Read questions and answer choices at student request • Read all questions and answer choices Remember to document the level of reading support. TEA November 2012

34. Oral Administration: Grouping Students • Consider • Level of reading support • Pace at which students work • Number of students one test administrator can handle • Plan for mixtures of support level and pace • Know what level of support each student receives • Remember the four-hour time limit • Move around room and read aloud to students individually or to small groups of students working at a similar pace TEA November 2012

35. What may be read aloud during an Oral Administration? TEA November 2012

36. Items Containing Boxed Information (Mathematics, Science, Social Studies) All parts of the question and answer choice may be read aloud. TEA November 2012

37. Items Containing Passage Excerpts (Reading) All parts of the question and answer choice may be read aloud. TEA November 2012

38. Items Containing Graphics Read aloud the text. Do not interpret the graphics. TEA November 2012

39. Items Containing Content-specific Terms and Symbols Read aloud the terms and symbols the way the students hear them in class. TEA November 2012

40. Required Reference Materials • Test administrators may read, but not interpret or help apply, the reference material. • Reference Material Example: Dictionary • The student must independently locate the dictionary entry. • The test administrator may then read aloud the entry the student indicates. • The test administrator may not help the student find a word in the dictionary. TEA November 2012

41. Allowable Supplemental Aids • Test administrators may read, but not interpret or help apply, the supplemental aid. • Supplemental Aid Example: List of grammar rules or Math Chart • The student must point to the information (i.e., rule or formula) and request that it be read aloud. • The test administrator may then read aloud the information the student indicates. • The test administrator may not tell students which rule/formula is needed to answer the question. TEA November 2012

42. Basic Transcribing: Local Decision Complex Transcribing: Accommodation Request Form Transcribing TEA November 2012

43. Special Instructions/Considerations for Transcribing • Special features that should be disabled when transcribing for a student using technology-based methods (e.g., word processor, software) • Disable internet access • For example, an eligible student may use a tablet (i.e., iPad) to type responses, but the Wi-Fi/3G/4G internet access must be disabled and the student must be closely monitored to ensure that the internet cannot be accessed or the camera feature is not used. The student may need to complete the test in a separate setting to ensure the confidentiality of the test. • Disable spell check, word predictor, and all other special features (unless the student also meets the eligibility criteria for Spelling Assistance) • When transcribing a student’s responses to griddable questions, don’t forget that the test administrator MUST use the “Transcribing Griddable Questions” document so that the student is aware of the maximum number of boxes available for each answer. TEA November 2012

44. Special Instructions/Considerations for Transcribing • When transcribing a student’s responses to the writing prompts and/or the short-answer reading questions, the test administrator must indicate to the student the space allowed. • 26 lines for each written composition • 10 lines for each short-answer reading question • What are some ways the test administrator can indicate to the student the space allowed? • The test administrator or student can use a piece of scratch paper with the correct number of lines or a sample lined page from the answer document (on TEA website) prior to having the response copied to the answer document. • Twenty-six lines of handwritten text is approximately 1,725 typed characters. Ten lines of handwritten text is approximately 675 typed characters. These numbers are based on average-sized handwriting. TEA November 2012

45. Special Instructions/Considerations for Transcribing • The student must be given the full time allotted to complete the test. All of the student’s responses must be initially recorded (e.g., onto scratch paper, the student’s test booklet, typed) by the end of the 4-hour time limit. • If necessary, the test administrator may transfer the student’s final responses onto the answer document after the testing period has ended. • It is recommended that the test administrator ensure that the student is recording the responses clearly and completely. This must be done before the student leaves the testing room. Any interaction with the student regarding the intended responses is prohibited after the testing period has ended. TEA November 2012