ZANSASP Call for Proposals 2017

1. Mradi wa Kusaidia Watendaji Wasio Wa Kitaifa wa Zanzibar Zanzibar Non-State Actors Support Programme (ZANSASP)(TZ/FED/023-163) INFORMATION SEMINAR Support to Advocacy &Accountability interventions in Zanzibar Session 1 – The Call for Proposals Ref. ZANSASP/LG Mradi unaofadhiliwa kati ya EU na SMZ Unasimamiwa na: ZANSASP Call for Proposals 2017

2. Agenda Introduction : The ZANSASP project • The Call for Proposal (CfP) process • Zansasp • The stages of the CfP • The application process

3. Introduction: ZANSASP A Joint EU – RGoZ project : • Contract signed with the MoFP, under the supervision of the POCLAPSGG • A budget of € 3 million (+/- TZS 7 billion) • Duration : 3 years (36 months) • Objective: “To strengthen democratisation and good governance in Zanzibar through support to civil society initiatives on advocacy, accountability and participatory development” • One way to implement this objectives is by giving grant to Civil Society Organisations (Non-State Actors) • Part of the EU-ACP agreement (EDF 10)

6. 1. Call for Proposals: Definition The Call for Proposal (CfP) process is: • The most common way for the EU to provide funding to NGOs • The same procedures apply across all calls for proposals, everywhere in the world for development aid (EDF) and for all other budget lines/funding. • A complex and long process, but it guarantees the 3 following principles:

7. Call for Proposals – Principles • Transparency – publicly advertised with required criteria and guidelines • Fairness – assessment based on compliance with criteria and quality • Competition – grant awards are made to the highest scoring proposals

8. 2. ZANSASP Call for Proposals • Part of the “grant component” of the ZANSASP programme that also includes: • Help desk for grantees • Dedicated training for applicants and grantees • Mentoring and support to grantees • Other grant activities • The contracting authority for this call is: WYG international Ltd

9. Descriptions: Amounts & Number of Grants LARGE GRANTS Category 1 Category 2 • Total available: 300 000 Euro To be divided into 3 to 4 grants (depending of applications received) • Total available: 260 000 Euro To be divided into 7 to 4 grants (depending of applications received)

10. Differences: Amounts & Applicants LARGE GRANTS Category 1 Category 2 • Each grant between: 80 000 and 99 000 Euro • Each grant between: 40 000 and 60 000 Euro • Any type of non-state actors, anywhere if registered in Zanzibar (NGOs, trade unions, network, umbrella bodies, chamber of commerce, etc.) • Incl. organisations established in the EU and Tanzania mainland • Duration: max17 months (min. 15 months)

11. Procedures All GRANTS (Category 1 & Category 2) • Same procedures for cat.1 and cat. 2 grants • 2-steps procedure • Step 1: Concept Note (CN) • Step 2: Full Application (FA) • Same template for budget • Both requires a action plan and a logframe matrix • Both requires a Partnership approach • Award: +/- 5 months after publication of the call

12. Differences: Themes & Activities Category 1 GRANTS Category 2 GRANTS • Focus on: Advocacy & Accountability • Focus on: Dialogue (policy dialogue, social dialogue, PPD) & developing a Civil Society Voice • Priorities- Same for both categories • Priority 1. need to link National & Local levels • Priority 2. Focus on Innovation and Knowledge Management • Priority 3. need to link Service delivery & advocacy work

13. Differences: Themes & Activities All GRANTS (Category 1 & Category 2 • The following items will be considering bringing Additional valueto the proposal (i.e. higher score) • Concrete gender mainstreaming elements • Focus on Vulnerability • Focus on Multi-stakeholder dialogue • These cross cutting issues need to be addressed: • Environmental issues, gender equality, youth empowerment, Capacity Building

14. 3. The 10 Stages of Call for Proposal • Stage 1 • Development of the Call for proposal (ZANSASP) • in line with Financing Agreement and country context • EU and RGoZ approval • Stage 2  • Launching of Call for Proposals(ZANSASP) • wide publicity via info sessions newspapers, internet, radio and network organisations • Stage 3 - on-going • Establishment of Evaluation Committee(ZANSASP) • 3 or 5 voting members. Secretary is TAT and Chairperson is representative of DNAO office (Ministry of Finance and Planning, RGoZ), EU is an observer.

15. Stages of Call for Proposal • Stage 4 – NOW • Training and outreach (ZANSASP) • Assistance to NSA in preparation of Concept Notes – open training • Stage 5 (Independent Evaluation Committee) • Administrative Compliance Stage • Receipt of Applications and Opening Session by Evaluation Committee. Preparation of correspondence to applicants • Stage 6 (independent Assessors & Committee) • Concept Note Assessment Stage– Short listing stage for Medium/ Large grants Concept notes • Assessment of Concept Notes, Evaluation Committee Decision and correspondence with applicants

16. Stages of Call for Proposal • Stage 7 (Medium and Large grants only) • Training of Short-listed NSA (ZANSASP) • Training of those short-listed applicants to make a full application on the EC’s requirements, logframe preparation, budget, etc. • Stage 8 (Medium and Large grants only) • Submission of application (applicants) • Stage 9 (Medium and Large grants only) • Assessment of Full Application Stage (ind. assessors) • Assessment of Full Applications, Evaluation Committee Decision and correspondence with applicants • Evaluation of assessors reports by evaluation committee

17. Stages of Call for Proposal • Stage 10 (Medium and Large grants only) • Grant Award Stage (ZANSASP) • Verification of information, due diligence, Physical check on applicants & site visits (Pre-award survey or PAS) • Preparation of contracts and contract signature • Payment of advance

18. 4. Applying for the Calls for Proposal • Reminder: • For these Grants: two-steps (1) Submission of a Concept Note, short-listing) invitation to the best CN to (2) submit a Full Application, assessment and award) We are now in the 1st step of the process, called the CONCEPT NOTE step DEADLINE: 15 May 2017 (16h00 EAT) Whatever we are interested in now (SG or M/L G), what matters now is that we understand the requirements and the rules of the CfPs. All those are included in a document called “the guidelines” (next session)

19. Timetable: Restricted CfP – LG (indicative) 15 May 2017 : Deadline submission Concept Note July 2017: deadline submission Full App. April 2017 Launch CfP Aug. 2017 March 2019 end2019 June 2017 : request for Full Application From 15 August 2017 Completed by 1 sept 2017 45 days Eval. CN On-going training on PCM, M&E, Finances, etc Inv. FP 45 days Evaluation (30 days) NSA Info seminar (March 2016) Closure (3months) PAS & Award (20 days) Implementation (15 to 17 months) Training on proposal writing, budgeting, logframe, planning, etc Dev. of OD process in parallel to Grant Implementation

20. In the next session… • We will look in details at the most important document of the call for proposal: The Guidelines • Reading it very carefully is the secret of a successful application

21. Ahsante sana For more information and questions: grants@zansasp.co.tz All the best – Kila la heri Mradi unaofadhiliwa kati ya EU na SMZ Unasimamiwa na: