Demystifying Office 2010 and It’s New Partner the Cloud

1. Demystifying Office 2010and It’s New Partner the Cloud

2. Connecting the Workforce • According to Microsoft Researchers, the average office worker will have a more flexible future: • Employees will be less bound by physical location and conventional work hours • The workplace of the future will have a connected, enabled, empowered worker judged more by the output and quality of output rather than the number of hours worked

3. The Evolving Workforce • 80% of employees in Mexico, 64% in the US and 62% of Canadians would rather be measured in output than hours • 28% of workers are subjected to email monitoring by their employer • 35% experience some other form of monitoring of work activities • 65% of 18-24-year-olds want to choose their own technologies, compared with 50% among 55-64s • 57% of the world's employees are free to download their own software

4. The Evolving Workforce • The study found that developing economies such as China, Brazil and Mexico had been quickest to adopt flexible practices. • One reason for that is a lack of existing IT infrastructure "They're able to skip a generation of technology and go directly to it. I think it speaks to the entrepreneurial spirit that we are seeing in developing countries as well.“ "I would say that companies that are categorically saying they're not willing to embrace these types of opportunities, I would say you're going to miss out on a level of employee-led innovation that will be debilitating to you long-term." • Source: The evolving workforce, Dell

5. Teaching The Evolving Workforce:Task Based Learning • Shifts away from practices of short, isolated, teacher-centered lessons and instead emphasizes learning activities that are long-term, interdisciplinary, student-centered, and integrated with real world issues and practices. • It can motivate students by engaging them in their own learning. It allows students to pursue their own interests and • Gives students an opportunity to make decisions about how they will find answers and solve problems

6. Task Based Learning & Office • For example, students could use Internet Explorer to conduct research about a certain topic, write a plan of action in Word, and use PowerPoint to provide a way to communicate the finding. • Ideally, project-based learning environments should open up opportunities for learning in ways that make the content functional for the student. Students can see the practical application of the things they are learning. • Work is student-centered and places the teacher in the role of facilitator. • A way to accomplish these opportunities, Microsoft offers its “three screens strategy” which is the ability for software to synchronize across the phone, browser, and desktop: • Microsoft Office 2010 (Desktop) • Office Web Apps • Office Mobile

7. SkyDrive • Work with others on Office documents by giving access only to those selected • Click next to file name, under sharing, click share, type e-mail addresses of who will be sharing • Decide options if they can edit & then click share • Instead of an e-mail can share documents with communities on Facebook, MySpace, or LinkedIn • Post to link then pick where you want to share

8. Word 2010 • “The number one piece of feedback from users producing documents on Microsoft Word is that they want to preserve the look and feel of a document created in the desktop version in the browser”* • In the browser, documents retain the same look and feel as in the desktop. The browser version has the ribbon. • The desktop version also has collaborative features so that multiple users can be editing a document at once. • When two people are editing the same document (in the desktop version) at the same time, Word will notify each user when there are changes that need to be synced with their document. *Microsoft’s Group Product Manager for Office 2010, Chris Bryant.

9. Word Web App In the browser: • Create new documents • Share documents • Distribute documents by sharing, sending a link, or in a social network • View documents • Make changes • Print

10. Word Web App Someone else is co-authoring the document. This paragraph is theirs to edit at this time, so there is no danger of anyone else editing the same text until they're done. • Work together on a Word document • Co-author at the same time • Make changes (can be accepted or rejected, live) • Make comments • User can have either a PC or Mac The vertical line on the left shows a change has been made in this line, additions are marked with color and an underline, and deletions are marked with a strikethrough

11. Collaborate & Make Changes to a Document Word Web App

12. Three Screen Teaching? Use Templates • Word is a styles-based application - it first reads the styles, then has to broadcast anything else (manual formatting) • Each paragraph mark in Word will carry up to thirty different formatting commands for the screen and printer. These can all be replaced by one style setting. • Print formatting processes are equally effected by using styles. • A lengthy document manually formatted will behave sluggishly because Word has to work harder at managing it.

13. Themes for Templates • A lengthy document manually formatted will behave sluggishly because Word has to work harder at managing it. • Set styles with theme colors and font pairings. • Apply those styles to all text and objects in the template. • Applying styles can help prevent formatting and layout problems when users modify the contents of a template. • Templates done properly will display across all three screens.

14. Guidelines to Create a Template • To change the appearance of text or objects, it is recommended to “modify style” instead of manually modifying content within the template. • Style name clearly matches its use in the template so that users understand its purpose. • Apply paragraph formatting, including indents, tabs, line spacing, and pagination settings, by formatting styles. • Do not manually format paragraphs within a template or add line spacing by inserting paragraph marks. • To prevent any portion of a template from being cut off when printed, • Set margins to no less than 0.4'' on all sides. No text, objects, or page borders should extend past the 0.4'' margin requirement.

15. Guidelines to Create a Template • Create appropriate placeholder and sample text • Place placeholder and sample text within brackets to indicate that customers should type over the text, for example: [Your business tag line here], [Company Name] • Make sure that sentences and phrases use editorially correct capitalization and punctuation. • To create lines where text should be entered or written, such as signature lines: • use a table cell with a bottom border, a bottom paragraph border, or an underlined tab leader. Underscores can't be “filled in'' online and display as dotted lines in print.

16. Guidelines to Create a Template • Insert text boxes & tables as needed • Insert images, tables, & objects • Use building blocks • Add as appropriate for each template • Can eliminate user errors • Template is saved in Print Layout view in a maximized window • Zoom is set to 100% or page width • File name is appropriate for users to understand • Set the file properties to "read-only" instead of read-write to prevent changes by the user.

17. Create a Quick Template Using Building Blocks Word Template

18. Excel 2010 • Excel spreadsheets can now run in the browser, and similar to PowerPoint, spreadsheets can be published to the browser via the desktop version. • The browser version of Excel has limited features, but offers more in-depth functionality than Google Spreadsheets. • Share Excel via the browser with other users and set special permissions on who can access the document.

19. Excel Web App • Edit spreadsheet in a browser • Collaborate with others at the same time on a spreadsheet • Make decisions based on live data • Print from the browser

20. Collaborate & Make Changes to a Spreadsheet Excel Web App

21. PowerPoint Web App • View or present a slide show • Add slides • Broadcast a presentation • Print from browser

22. PowerPoint 2010 • Edit video and images (similar to iMovie) • Image editing tools (simple version of Photoshop) • Share presentations with other users. Broadcast Slide Show allows users to present a slideshow directly from PowerPoint to any audience member who can access a Web browser. • create a slideshow and share it with other people in real-time • send an email to individuals with a link. Once they click the link, they will see the slideshow within the browser. • recipients can follow along in their browser while you control the presentation from your PC. • can also be used on a mobile phone’s browser. • Use “mouse mischief” as a learning tool

23. Broadcast & Share a Presentation Mouse Mischief PowerPoint Web App

24. Outlook • Outlook 2010 now has a ribbon user interface, like Word, PowerPoint and Excel. • Users have a more visual view of sent and incoming emails. • Search functionality has been improved as well, making it much easier to find content. Also, you can preview calendars in emails and choose to ignore selective email conversations.

25. Social Media

26. Outlook Social Connector • The connects Microsoft Outlook 2010 to your business and personal social networks. • Within Outlook, stay up to date on the status and activities of all contacts, whether they are from the organization’s network, or from social networking sites on the Internet. • You must download and install an Outlook Social Connector provider add-in for each Internet social network that you want to use. • These provider add-ins are not provided by Microsoft — visit the social network sites that you use to find out if they support the Outlook Social Connector

27. Outlook Social Connector • The Social Connector is minimized and appears as a single line at the bottom of the Reading Pane. • To use the Social Connector, click the expand arrow, or drag the top of the minimized pane up . • This opens the People Pane, a new area in Outlook where to view and access information that the Outlook Social Connector displays from social networks.

28. Outlook Social Connector • Visually is a list of all Outlook items that you share, such as e-mail messages you have exchanged, attachments and meetings. • The Outlook Social Connector also updates information in your Outlook contacts folders with any changes made to social network profiles. • This will help you be up-to-date and well-informed the next time you make contact, either professionally or socially.

29. Outlook Hotmail/Live Connector • View Live/Hotmail email messages in Outlook alongside other email accounts. • Safe Sender List/Blocked sender list/Safe Recipient lists are synchronized between Outlook and Hotmail. • Send/receive works like other Outlook accounts. • Hotmail account status appears in the Outlook status bar. • Rules work with the Hotmail account in Outlook even if it’s not your primary account.

30. Outlook Hotmail/Live Connector • Connect contacts from Live/Hotmail in Outlook • Synchronize calendars from Live/Hotmail into Outlook

31. Office Mobile • Use browser-enabled cell phone to read PowerPoint, Word, and Excel documents. • Access the Office Web Apps with the cell phone’s browser even if the phone doesn’t have Microsoft Office Mobile 2010 applications. • The following devices provide support for the Mobile Viewers for Office: • Windows Mobile • BlackBerry • iPhone, iPod Touch • Android • Nokia S60 • Japan feature phones including docomo, SoftBank and KDDI by au phones

32. OneNote Web App • Post notes for friends, family, coworkers, students • Make a notebook available for other people to edit. • Brainstorm together: everyone contributes; see who did what (and revert back to a previous version if necessary).

33. Website comparisonVideo Microsoft vs. google