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Mastering Time: Strategies for Efficient Time Management

Learn to prioritize, organize, and delegate effectively with practical tips on improving time management. Discover how to find balance in your daily tasks and make time work for you.

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Mastering Time: Strategies for Efficient Time Management

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  1. Improve – V: Pitfalls -- Finding the Time to Implement Making Time Work for You! Lori Shipman NY FarmNet Consultant 415 Warren Hall Ithaca, NY 14853 1-800-547-3276

  2. Time Management Quadrants

  3. Time Quadrant Examples A. Deadlines, emergencies, daily chores • Milking the cows, assistance with calving, harvesting a crop before a storm B. Preventative, planning, keeping on schedule • Routine field work, culling cows, program signups C. In the now, daily activities • Business phone calls, correspondence, meetings, clean-up D. Time wasters, fun stuff • Decorating the barn for the holidays, vacation, junk mail, and spam

  4. Organization System • Who does what? • Matching talents with jobs • When is it done? • Deadlines, time of day, seasonal • How will information flow? • Milker enters data, herdman reviews, hands receipts to book keeper for expenses, etc

  5. It Takes All Kinds • No two people organize alike • Variation in values • Variation in brain types

  6. Organizing by Brain Type • Maintaining Style Law & Order Traditional • Harmonizing Style Emotional & Communicative Buddy system • Innovative Style Color & Adventure Try anything • Prioritizing Style Thinking & Rational Delegation Taken from Lanna Nakone’s book ” Organizing for Your Brain Type”

  7. Organization a Time Saver • Minimize clutter • Keep/sell or donate /trash • Everything has a place • Files, box, shelf, toolbox • Time and order • Events, calendars, paper flow • Task delegation • Use the best person for the job and at least one backup • Work with personalities • Use the strengths and cover for weaknesses Be Creative

  8. To-do Back Home Balance • Keeping the wheel in balance • List priorities • Activities that “need” to be done • How will you do this? • Does it fit your values? • Work and family

  9. Help to Prioritize • What’s the Worst that could happen? • Define the task • How important is it to you • How important is it to success and health and safety, business goals, and personal goals • Does it need to be done now?

  10. Try, Try, Again • Find something that works • Evaluate and adopt or Try something else • Get ideas from others • Share your successes

  11. The “carry it with you”, nested major project/to-do list: Two blank sheets of paper folded in half so you end up with 5.5” x 8.5”: (fold over) • Project 1 • Tactic • Tactic • Tactic • etc. One folded half-sheet lists current/upcoming major projects with room for list of tactics Project 2 Project 3 Project 4 Project 5 • This Week’s To-do List • Mon. blah, blah • Mon. blah, blah • Tues. blah, blah • Tues. blah, blah • Wed. blah, blah • Thurs. blah, blah • Fri. blah, blah • Sat. blah, blah Other folded half-sheet is a daily to-do list Project list nests inside the weekly to-do list for easy and constant reference. Weekly list updated Monday mornings. Project list updated as needed.

  12. Make Time Work for You! • End in Mind • How do I want to spend my time to meet my goals? • Organize • Develop systems, identify places, develop habits • Prioritize • Find balance

  13. Finding Balance: What are the Critical Slices in Your Wheel?

  14. Module Objectives: • Develop an understanding of the need for and organization system • Develop an understanding of different views to organization • Develop a balance of time • Priorities • Develop an environment for sharing tools and resources for time management

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