1 / 30

Comprehensive Advisor Training Manual for Student Organization Leaders

Empower yourself as an advisor with this comprehensive training manual. Learn tips for success, resources available, and advice on being the best advisor you can be. Includes club and organization registration details, requirements for consideration, resources info, and event planning steps.

rbennett
Download Presentation

Comprehensive Advisor Training Manual for Student Organization Leaders

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Clubs & Organizations Advisor Training

  2. Being an Advisor • Student Development • Empowering Students • Developing Leaders • Sharing Expertise • Holding Accountable

  3. How to be the best Advisor you can be! • Be visible & available • Be consistent • Uphold Queens policy & NC laws • Guide, don’t do! • It’s ok for them to fall down • Let Student Activites know if you’re having problems.

  4. Tips for Success • Set up a meeting with the clubs leadership to help them establish plans • Discuss expectations between yourself and the club • Assist the group in evaluating their successes and failures. • Challenge the group to grow & develop • Keep a sense of humor! 

  5. Who’s Excited!!!!!

  6. Club & Org General Information • Registration • Register by SEPT 7!! • Update Information • President’s Council • Sept 7 – 1st Meeting • Oct 5 • Nov 2 • Nov 30

  7. Club and Organization of the Year • Requirements for Consideration: • Must Register Club or Org by September 7, 2012 • Must attend 70% of President’s Council Meetings • Executive Officers must attend at least 1 Leadership, Lunch & Learn • Group must host at least 1 social or educational event per semester that is open to the campus • Group must host at least 1 service project/trip

  8. RESOURCES • Clubs & Orgs Suite • Craft Supplies • Balloons & Helium • Tablecloths • Keep it Clean • Let Amber Perrell know if supplies are running low! • Printing

  9. MyQueens • Home to ALL the info!!

  10. Planning an Event • MyQueens • Student Life • Student Activities • Campus Event Planning • Follow the Steps

  11. MyQueens • Campus Event Planning

  12. It’s so easy….

  13. Step 1 – Request Budget • SGA Funds Usage Policy • Tshirts • Conferences • MyQueens – Budget Request Form • Joseph Vaughn, SGA Executive Treasurer • Joseph.vaughn@rexmail.queens.edu

  14. Step 2: Space Request & Logistics Form • Lauren Bowen, Event Logistics • When to Use it? ALWAYS!!! • Space • Ad Astra – See if Space is Available • Using Burwell Parlors • Student Event

  15. Step 2: Space Request & Event Logistics • Request Services like… • Space Unlocked/ AC On • Campus Services • Reserve Tables, Chairs, Stage, Trash Cans, Etc. • Media Services • Reserve Media Equipment (Small & Large) • Campus Police • Officer on Duty • Parking

  16. Step 3 – Confirm Space Request & Event Logistics • You have not reserved your space until you get the follow up email CONFIRMING your space request!!

  17. Having fun yet???

  18. Step 4 – FOOD!!!! • Dee Wood, Catering Director • All food must be ordered through Chartwells • Catertrax • Food orders must be approved by Amber Perrell • Other Catering Services • Tablecloths • Curtain (Free in Dining Hall) • Curtain ($50 outside of Dining Hall)

  19. Step 5 – Special Event Preparations • All Special Events require 2 weeks notice • Alcohol Events • Officers • Bartenders • Fire Circle Usage Request Form • Fire Wood • Hose • Fire Extinguishers

  20. Now that was fun right???

  21. Step 6 - Transportation • Rose Transportation Services • Pricing available on MyQueens

  22. Step 7: Decorations & Supplies • Check out these great resources: • Oriental Trading • Shindigz • Amazon • Party City • Thrift Stores • M&N International

  23. Who doesn’t like decorations!?!

  24. Step 8: Contracting Outside Vendors/ Performers/Services • All Contracts must be signed by Amber Perrell or Dean Downey • Contracts should include: • Date, Time, Location • Amount to be Paid • Service Provided • Contract Template or Informal Agreements • New Vendors – Need a W-9

  25. Step 9: Payments • Credit Cards (Less than $250) • Reserve with Amber Perrell • Mark Receipts • Club Name • Event Name • Account # • Event Code

  26. Step 9: Payments • Paying by Invoice • Get a Purchase Order (Over $250) • Allow 3 business days for a PO to be processed • Check Requests (Triplicate) • Submit at least 2 weeks prior to date needed • Submit the contract/invoice with paperwork • Must be signed by Dean Downey or Amber Perrell and Vice President, Dr. Ralph • Over $500 - SGA Treasurer must also sign • Pick up checks 2-3 days in advance

  27. Step 10: Advertise!!!! • Posting Policy • Student Life Calendar - MyQueens • Rex Text • Submit with Event Services Request OR • Email rextext@queens.edu • Facebook – Queens Get in the Know • Faculty & Staff - QNews • Bulletin Boards

  28. Here to Help… Amber PerrellDirector of Student Activities704-337-2263704-301-5098perrella@queens.edu

  29. Advisory Board • What’s this Advisory Board thing all about??? • Greek Life – Zach Thomas • Spiritual – Alice O’Toole • Civic & Service – Leigh Davis • Cultural & Diversity – Laura Dahlberg • Social & Recreational – Patrick Motter • Academic & Honor – Amber Perrell

  30. QUESTIONS?

More Related