WAWF Receiving Report Creation for LM Aero - Helpful Hints

1. ATTACHMENT “A” Wide Area Workflow Receiving Reports (WAWF RR) (Previous Form DD250) HELPFUL HINTS FOR CREATING WAWF RECEIVING REPORT ON BEHALF OF LM AERO NO COMBO’S SUPPLIER SHALL SUBMIT INVOICES PER LM AERO PURCHASE ORDER DIRECTION NOTE: ALL DOMESTIC AND FOREIGN SUPLIERS - THESE “GENERIC” INSTRUCTIONS ARE BASED ON LOCKHEED MARTIN AERONAUTICS REQUIREMENTS FOR PREPARING WIDE AREA WORK FLOW RECEIVING REPORTS FOR DIRECT SHIP APPROVED SUPPLIERS APPROVED TO CREATE WAWF RR ON BEHALF OF LOCKHEED AERONAUTICS. SUPPORT DOCUMENTATION SHALL CONTINUE TO BE THE LM AERO SHIPPING DATA LIST AND THE RELEASED PURCHASE ORDER. FEDERAL ACQUISITION REGULATION (DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT – APPENDIX F) SETS FORTH PROCEDURES AND INSTRUCTIONS FOR THE USE, PREPARATION, AND DISTRUBUTION OF THE WAWF RECEIVING REPORT PLEASE VIEW PAGES 8 & 9 BEFORE PROCEEDING - SUPPLIER REMINDERS TO PREVENT WAWF RR REJECTIONS BY LM AERO AND LM AERO DCMA PQAR WAWF TRAINING INFORMATION – SEE PAGE 10

2. ATTACHMENT “A” ENTER THE 13 ALPHA-NUMERIC CONTRACT NUMBER: AND, WHEN APPLICABLE, DELIVERY/CALL ORDER NUMBER AS PROVIDED IN RELEASED PURCHASE ORDER AND/OR SHIPPING INSTRUCTIONS NOTE: CAGE CODES EXT. 81755 AND DODAAC PAY CODE SHOULD POPULATE, IF NOT, POPULATE WITH CAGE 81755, EXTENSION AND PAY CODE HQ0339

3. Receiving Report Acceptance: Inspection: Source Source ATTACHMENT “A” SELECT DOCUMENT TO CREATE: Issue DateIssueBy DoDAACAdmin DoDAAC *InspectBy DoDAAC * / Ext.Mark For Code / Ext. 2006/01/18 S4419A S1023A FA8611 Ship To Code * / Ext. Ship From Code / Ext. Document Selected: Receiving Report Source Inspection / Source Inspection NOTE: - SUPPLIER SHALL OVERRIDE INSPECT BY CODE S4419A AND INSERT LOCAL SUPPLIER DCMA DODAAC CODE! OVERRIDE REQUIRED TO NOTIFY SUPPLIER DCMA VIA EMAIL THAT WAWF RR READY FOR INSPECT AND ACCEPTANCE. SHIP TO/MARK FOR DATA – MANDATORY FIELD - SEE SHIPPING DATA LIST AND/OR PURCHASE ORDER FOR APPLICABLE CODES. ALSO REVIEW ATTAACHEMENT “D” ON HOW TO FIND UPDATED DODAAC AND MAPAC ADDRESSES.

4. ATTACHMENT “A” Contract Number Delivery Order Issue Date Inspection Point Acceptance Point. CoC ARP FA861106C2899  2008/01/16  S  S  Supplies Services ABC0001 2008/01/16 E N Government B/L Number TCN Gross Weight FOB ADD BEFORE SUBMITTAL N/A 1 S First Line Haul Mode=Mode of Transportation SELECT MODE CODE FROM DROP DOWN BOX, CLICK ON ARROW. EQUAL TO BLOCK 4 OF OLD DD250 Currency Code USD CLICK ON LINE ITEM TAB AT TOP OF WAWF SCREEN

5. ATTACHMENT “A” Line Item Details: At least one Line Item required AAA SDN ACRN Actions Item No. Stock Part No. Type Qty. Shipped Unit Unit Price Amount UID Actions Click on Action ICON UPON COMPLETION OF WORK IN THIS AREA, CLICK ON ANOTHER TAB FOR FURTHER ACTION OR ON THE HEADER TAB TO SUBMIT.

6. NSN from SDL List ATTACHMENT “A” Add CLIN/SLIN * = Required Fields ELIN = ItemNo. * Stock Part No. * Type * Qty. Shipped * Unit * Unit Price** Unit Price $ H030 Select from drop down box 1 EA 2.00 SDN ACRN GFE? Advice Code Amount ** $ N 2.00 AAA Select from drop down box Description * CLIN 0012, Nomenclature, Extended Description, Vendor Part Number, LM Part Number, Requisition No.(If applicable), FMS Case Code (If applicable) Seriall numbers, any other descriptive data that would be equal to Block 16 data on paper DD250 Form. See Shipping Data List for Item Data. If ELIN populated on SDL input ELIN under Item No. and CLIN in Description Box. If only CLIN data provided, input CLIN under Item No. DO NOT USE PO/LINE ITEM FOR THIS FIELD. **UNIT PRICE AND AMOUNT REQUIRED ON ALL FOREIGN MILITARY SALES WAWF RR.

7. ATTACHMENT “A” Comments Initiator Comments ADD ORDER/AUTHORITY NUMBER AND PURCHASE ORDER/LINE ITEM. THE DATA IS VERY IMPORTANT FOR LM AERO TO SUPPORT AUDITNG PURPOSES OR IT WILL REQUIRE WAWF RECEVING REPORT (DD250) CORRECTION BEFORE SUPPLIER CAN BE PAID. Enter comments up to 2000 characters.

8. ATTACHMENT “A” SUPPLIER REMINDERS TO PREVENT WAWF RR REJECTIONS BY LM AERO AND LM AERO DCMA PQAR • FOLLOW WAWF INSTRUCTIONS IN THE TRAINING SECTION WAWF FOR CREATION OF • RECEIVING REPORT – ONLY FOR LM AERO. • NO “COMBO” FOR LM AERO WAWF RR – SUPPLIER SHALL NOT CREATE - SUPPLIER • SHALL SUBMIT INVOICES PER LM AERO PURCHASE ORDER DIRECTION! • LM AERO WILL PAY SUPPLIER, DFAS WILL PAY LM AERO. • INSPECTION: • BUYER INSPECTION AT SOURCE OR “DELEGATED” BUYER INSPECTION AT SOURCE • SHALL BE PROVIDED ON WAWF RR SUBMITTED TO LM AERO FOR PROCESSING • (FAILURE TO PROVIDE EVIDENCE OF BUYER INSPECTION AT SOURCE ON WAWF RR, • WILL RESULT IN REJECTION BY LM AERO AND AFFECT SUPPLIER PAYMENT!) • REMINDER: SUPPLIER SHALL OVERRIDE INSPECTED BY DODAAC CODE FROM S4419A • TO THEIR LOCAL DCMA PQAR DODAAC TO ASSURE EMAIL NOTIFICATION AND TIMELY • BUY-OFF IN WAWF BY LOCAL DCMA IS ACCOMPLISHED. FAILURE TO CHANGE INSPECT • BY DODAAC CODE WILL RESULT IN REJECTION BY LM AERO DCMA PQA REPRESENTATIVE.

9. Can “Black Contracts” or classified contracts be processed in WAWF? • If the contract is classified but the documents (receiving report invoice) don’t • require restrictive markings (“classified, secret, top secret, nonforn, etc), then • the documents can be done in WAWF, if any of these type of markings are • requires, then they shouldn’t be done in WAWF. • REMINDER: WAWF WILL NOT SAVE ANY DATA, PLEASE DO NOT FORGET • REMINDER: ONCE THE SUPPLIER HITS ENTER, IT THEN GOES TO DCMA • FOR APPROVAL. IF DCMA REJECTS, WAWF WILL ALLOW CORRECTIONS, • PRIOR TO DCMA FINAL AUTHORIZATION. • IF APPROVED BY DCMA, WAWF WILL NOT ALLOW CORRECTIONS • AT A LATER TIME. THE SUPPLIER WILL HAVE TO MANUALLY UPDATE • CORRECTIONS AS REQUIRED.

10. IF IMMEDIATE HELP IS NEEDED TO RESOLVE ANY QUESTIONS ABOUT WAWF, PLEASE CONTACT THE WAWF HELP DESK. WEBSITE ADDRESS: https://wawf.eb.mil/ Customer Support   DISA WESTHEM  Area Command Ogden  Customer Service Center  CONUS ONLY: 1-866-618-5988  COMMERCIAL: 801-605-7095  DSN: 388-7095  FAX COMMERCIAL: 801-605-7453  FAX DSN: 388-7453CSCASSIG@CSD.DISA.MIL THERE ARE TWO TRAINING WEBSITES: http://www.wawftraining.com http://wawftraining.eb.mil (practice server)