Master the Art of PowerPoint Presentations

1. Introduction to Screen Presentations CO110E Bryn Jones UNDA 2000 Part 3How to do Screen Presentations

2. Making a presentation in Powerpoint • Note: There are numerous versions of Powerpoint in use and they vary in the way the name functions and which menu they are in. • It is not possible to cover every alternative but a little bit of exploring in menus should find you what you want. Use the Help menu. • The part that varies most between versions is the control of animations.

3. Making a presentation in Powerpoint There are numerous ways of producing a presentation in Powerpoint. You can: • design each slide individually • convert a Word outline document to a slide show • use Auto-content wizard to structure the content • use Format..Apply Design or Format ..Slide design to create the layout • copy someone else’s design or a corporate style. • use a master slide

4. Bringing your text into Powerpoint • Once your text outline is finished bring it into Powerpoint either: • From within Word choose File - Send To - Powerpoint or • From within Powerpoint choose Insert -Slides from Outline

5. Powerpoint offers 5 views Powerpoint offers 5 ways of looking at a presentation, they are (from the left): • Individual Slide view (editable) • Outline view(text only) • Slide sorter view(to arrange and add effects) • Notes page view(for preparing handouts) • Slide show view(to try out your presentation) • These are selected at the bottom left of the screen. • More recent versions of Powerpoint also have a multi pane view.

6. Getting started • Look at this presentation in all the views and modify it. • If you save it use Save as and a different name. • Explore the Format … Apply design (or Format.. Slide design) command • Try “Make-overs” on this presentation using the same text. • Experiment until you understand these ideas.

7. The Look When you have Applied a Slide Design (Format menu) and Inserted your text (Insert Slides from Outline): • Choose Slide Show mode to see the results full screen. • You can modify the “Look” step by step using items in the Format menu. • Many of the menus are similar to Word.

8. Master Slide • You can modify the look on all slides at once by using the Master option in the View menu. • Any changes you make will affect ALL slides. It does not always work as you might want it to. • You can change fonts, sizes, colours, backgrounds by using commands in the Format menu. • You can insert Headers, Footers, Logos and Graphics that will appear on all slides. • The Title Master only affects the Title slide.

9. Inserting Graphics • Graphics can be inserted by using Insert - Picture - Clip Art from the Insert menu • Or Insert - Picture - From File if you want to add your own graphics or photos • Graphics can be resized and dragged around just like in Word or double click them to bring up their properties. • A graphic on the Master Slide will appear on all slides. • You can also insert Word Art, Charts AND Objects in the same way. • EXPERIMENT!

10. Special Effects • The two most common effects are Transitions and Builds. • Transitions control how one slide changes into the next. • Builds control the way each text point or graphic object is added to a slide. Builds are called Animations in the most recent versions of Powerpoint.

11. Special Effects • Transitions are selected individually using Slide Show - Slide Transition. • This can also be done in slide sorter view with the added advantage that multiple slides or all slides can be set at once to the same transition. • To see a variety of Transitions in action you can choose Random Effects. • Use Shift - Click to select more than one slide and Edit - Select All to select all of them • Normal Builds or Animations work in a similar way using Slide Show - Animations (then choose an option) in the normal view or the Slide Sorter view. • Custom animations are dealt with later under the heading of Scripting.

12. Further Effects The latest versions of Powerpoint have extra effects such as: • Custom Animation • Embedded Sound • Embedded Video. • We will look at these later • But don’t drive your audience to distraction (or destruction)

13. Out of my way! I have an assignment to do! End of Part 3 • And now over to you.