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ASA General Body Meeting. Spring 2009 April 13, 2009. Future Reference. A copy of these lecture slides will be available at http://web.mit.edu/asa/about/minutes/ GBMsp09.pdf So if there is information you need to reference later, you can find it. Agenda. Introductions ASA Update
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ASA General Body Meeting Spring 2009 April 13, 2009
Future Reference A copy of these lecture slides will be available at http://web.mit.edu/asa/about/minutes/GBMsp09.pdf So if there is information you need to reference later, you can find it.
Agenda • Introductions • ASA Update • Turnover Procedures • Elections
ASA Executive Board President: Keone Hon ‘11 Treasurer: Shan Wu G Secretary: Rishi Gupta ‘10 Undergraduate Members- Gillian Grogan ’10 -at-Large Rachel Meyer ‘10 Grad. Members-at-Large: Nan Gu G Leonid Chindelevitch G Student Member-at-Large Dylon Rockwell ’11 UA Representative: Paul Baranay ’10 GSC Representative: Zhao Chen G
The ASA Welcomes MIT Student Research Association student groupRoosevelt Institution funded groupUnite for Sight funded …MIT Int’l Development Consulting funded …MIT Film Cooperative funded …Greek InterVarsity sponsoredPi Beta Phi FSILGMIT Students for Bhopal student …Platypus MIT student …Sojourn Collegiate Ministry student …MITRaas funded …
The ASA Welcomes MIT Networks Initiative sponsoredMIT Chinese Ensemble funded groupMIT Libertarian Association funded groupThe Dorm Electricity Competition student …The Big Banger funded …MIT for Change funded …MIT-Minority MBA Association sponsoredBio. Engineering Undergraduate Board sponsoredPalestine@MIT student … 6.270 Autonomous Robot Design Comp. student … Leadership Training Institute student …
The ASA Welcomes Christian Music Fellowship Ensemble student groupMIT Vegan and Vegetarian Society funded groupStammtisch student … MIT Emerge Global funded … Society of Creatives student … (6 more groups pending paperwork)
Midway • List of groups confirmed for a table at http://web.mit.edu/asa/resources/midway/signups.txt • Last-minute apply athttp://asa.scripts.mit.edu/applications/midway/midway.php • Don’t worry, still room. • Assignments should be out soon. Sorry.
Other Business • upcoming applications: • bulletin board allocation • first-year summer mailing
Finboard Applications • Due APRIL 24th • Attach quotes for anything that costs over $200 • If cannot attach defense: Email mit.finboard@gmail.com • Questions: Email finboard-request@mit.edu • Policy Meeting coming up, please send us any suggestion you may have
Updating Your ASA Database Entry • Database • Important info for us • President and treasurer • Signatories • Account numbers • Contact info for your group – important • President and treasurer (as designated in database) can update • Tutorial follows • (New database in progress; beta testing later this month…hopefully)
Election Overview • Positions being elected tonight: • President • Treasurer • Secretary • Graduate Members-at-Large (2) • Undergraduate Members-at-Large (2) • Student Member-at-Large • Note: positions with two openings elected at same time
Election Procedure • Description of each position • For each position: • List current nominees • Open floor for nominations • Can nominate yourself • Candidates present platforms (2 min) • Questions • limit of 10 minutes per position, can motion to extend • will rotate order; alphabetical to start • Vote • If no majority, candidate with lowest # votes eliminated; revote
Position Descriptions • ASA Responsibilities: support and arbitration • {develop, administer, advocate for} resources • midways, first-year summer mailing • {meeting, office, storage, mailbox, web} space • arbitrate disputes, set policies to minimize conflict • decide: new groups, policy changes, etc. • Time commitment: • biweekly meeting (2 hr) • independent work on project • examples: midway coordination, script creation
Position Descriptions • All positions: shared responsibilities (prev. slide) • Special responsibilities: • President • head of board; lead meetings; sets agenda and tone • represents student activities to admins; sits on committees • Treasurer • authority on MIT student group funding • sits on UA Finboard, GSC Funding Board, LEF/ARCADE (chair) • ensures funding policies are consistent/fair • Secretary • takes meeting minutes • maintains ASA’s website
Eligibility Requirements • Undergraduate Member-at-Large • must be registered MIT undergraduate student • Graduate Member-at-Large • must be registered MIT graduate student • All other positions • must be registered MIT undergraduate or graduate student
President • Special responsibilities: • head of board; lead meetings; sets agenda and tone • represents student activities to admins; sits on committees • Current candidates: • Rachel Meyer ’10 [slide] • Jessie Li ’10 [slide] • Open Floor for Nominations • Platforms • Questions • Vote
Treasurer • Special responsibilities: • authority on MIT student group funding • sits on UA Finboard, GSC Funding Board, LEF/ARCADE (chair) • ensures funding policies are consistent/fair • Current candidates: • Keone Hon ’11 [slide] • Jessie Li ’10 [slide] • Nicole Teague ’11 [slide] • Open Floor for Nominations • Platforms • Questions • Vote
Keone Hon ’11 | Treasurer Experience • Sophomore: course 6-3, 18 • ASA President 2008-09 • worked with SAO, CAC, PSC. UA Exec, GSC ExComm • Institute Planning Task Force (Procurement) • UA Senator 2007-09 (Next House, Fraternities) • Harvard-MIT Math Tournament Treasurer 2007-09 • Phi Delta Theta, steward • Discover EECS (FPOP) co-coordinator, 2007-09 • Associate advisor Goals • startup funding for new groups • unify interface/process for UA Finboard, GSC Funding Board, [LEF/ARCADE] • document process to aid new groups/new exec boards • see through existing initiatives: database, transition to new group recognition • prepare for the future (institute budget cuts?)
Secretary • Special responsibilities: • takes meeting minutes • maintains ASA’s website • Current candidates: • Paul Baranay ‘11 [slide] • Open Floor for Nominations • none • Motion to White Ballot: passes
Graduate Member-at-Large • Two openings • Current candidates: • Zhao Chen G [slide] • Open Floor for Nominations • Leslie Dewan • Motion to White Ballot: passes
Undergraduate Member-at-Large • Two openings • Current candidates: • Rebecca Krentz-Wee ’12 [slide] • Jessie Li ‘10 [slide] • Andrea Robles ’10 [slide] • Nicole Teague ’11 • Tony Valderrama ’11 [slide] • Open Floor for Nominations • Platforms • Questions • Vote