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Grants & Guidance Topics

Grants & Guidance Topics. State Grant Information Technology Application (SGITA) New Grant Policy on Generating or Using Environmental Data Grants Business Transformation Initiative . Schedule of Section 105 Activities Status of Air Grants References.

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Grants & Guidance Topics

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  1. Grants & Guidance Topics • State Grant Information Technology Application (SGITA) • New Grant Policy on Generating or Using Environmental Data • Grants Business Transformation Initiative • Schedule of Section 105 Activities • Status of Air Grants • References Spring Air Directors Meeting May 23, 2013, POC: Miya Smith, EPA Region 4 404.562.9091

  2. State Grant Information Technology Application (SGITA) • Supports State Grant Workplans and Progress Reports Policy (effective 10/01/12). • Applicability: Section 105 grants • Policy Objectives: • Enhance accountability for achieving grant performance objectives • Ensure State Grants align with EPA’s Strategic Plan • Provide for more consistent reporting

  3. State Grant Information Technology Application (SGITA) • Policy goals: • Workplans and progress reports must show 3 essential elements: • EPA Strategic Plan Goal • EPA Strategic Plan Objective • Workplan Commitments plus time frame • SGITA – Stores grant workplans and progress reports. • Accessible to EPA, State and Local Agencies and OMB. • Requires EPA Project Officers to enter data into the system.

  4. New Grant Policy on Generating Environmental Measurement Data • Policy to Assure the Competency of Organizations Generating Environmental Measurement Data under Agency-Funded Assistance Agreements • Effective Date: May 15, 2013 • Requires grantees to demonstrate that the QMP and/or QAPP is being followed as part of routine reporting to the EPA project officer and/or technical designee.

  5. New Grant Policy on Generating Environmental Measurement Data • Applies to new awards only on grants receiving $200,000 or more. • National Term and Condition on this policy will be included in new awards (see handout in left side of folder).

  6. New Grant Initiatives • Grants Management Transformation Initiative • Goal - To streamline/standardize grant process. • Why – 1) Reduce complexity; 2) Prepare for migration to new grants management system; 3) Reevaluate/Identify efficiencies in grant process. • Focus on Improving Entire Grants Process: • Pre-Award, Award, Post Award & Closeout • Workgroups established to improve each phase of grant process.

  7. Grants Management Transformation Initiative • Other GMTI Workgroups: • Environmental Results Order • Grant Competition Process • Electronic Grant Application • Grants Numbering

  8. Grants Management Transformation Initiative • Environmental Results Order Workgroup --Tasked to update ER order (originally issued on 01/01/2005, EPA Order 5700.7A1). • To revamp grants management requirements: • Better address environmental results under EPA assistance agreements; and • Improve linkage of these results to EPA’s Strategic Plan and to the achievement of environmental results and/or public health protection.

  9. Grants Management Transformation Initiative • Well-defined outputs and outcomes in the grant workplan are key elements in complying with the Environmental Results Order. Examples: • Outputs: APA Reporting Requirements document. • Outcome: APA directly supports EPA’s strategic goals of Taking Action on Climate Change and Improving Air Quality and Enforcing Environmental Laws. • Updated Order to be effective on Oct 1, 2013

  10. Grants Management Transformation Initiative • Grant Competition Process Workgroup • Simplify and Streamline competition process: • Raise competition threshold to $25K or $30K. • Use of oral presentations to substitute for portions of the written proposal. • Require electronic submission of proposals.

  11. Grants Management Transformation Initiative • Electronic Grant Application Workgroup • Electronically automate the submission/distribution process of grant application packages. • Options for submitting grant application: • Grants.gov • Regional/HQ/Program Email Box • National Email Box • EPA Portal • Application submittal options currently under management review

  12. Grants Management Transformation Initiative • Grants Numbering Workgroup • Tasked with automating the process of assigning unique grant numbers for each grant • Why? • Office of Management and Budget (OMB) wants all federal agencies to standardize grant numbering process. • EPA is running out of grant numbers.

  13. Proposed Grant Number Amendment No. Program Code Fiscal Year A-14-04-XXXXXX-00 Current Grant No. Structure: A 004060 10-6 Nationally Automated Number Region Identifier Amendment No. Assigned Number Program Code Fiscal Year

  14. Grants Management Transformation Initiative • Summary of GMTI Goals: • Achieve efficient internal controls in grants mgt. • Achieve proper stewardship of grants. • Reduce administrative burden to maximum extent practicable. • Timeframe: • Workgroups established in FY 2013 and are ongoing and are expected to be complete in FY 2014. Due to budget concerns, some activities may be delayed.

  15. Section 105 Grant Activities Schedule

  16. Status of Air Grants • Section 105 – Remaining FY 13 allocation to be awarded by July/August 2013. Funding reduced some due to budget cuts. • PM 2.5 - Remaining FY 13 allocation to be awarded by July/August 2013. Same allocation as FY 12’s. • NATTS – Grants to be extended another year (to June 30, 2014). Supplemental funding to be awarded by August/September 2013. **See grant balance handouts in folder.

  17. Grants and Guidance Folder • Right side: Draft FY 14 APA and Reporting Requirements Documents and S. 105 Schedule of Activities • Left side: Match Calculation and Allocation Chart, Grant Balance information, New Policy on Assuring Competency of Organizations Generating Env. Data; Updated EPA Grant Policies Chart* *Policy on Timely Obligation, Award and Expenditure… updated to clarify maximum project period length for continuing program grants (i.e., S. 105 grants).

  18. References • State Grant IT Application (SGITA) website: https://ofmext.epa.gov/apex/sgita/f?p=SGITA:Home: • National Program Management Guidance: http://www2.epa.gov/planandbudget/fy-2014-draft-npm-guidances • Air Planning Agreement Portal: http://www.epa.gov/cgi-bin/state.cgi • Policy to Assure the Competency of Organizations Generating Environmental Measurement Data under Agency-Funded Assistance Agreements: http://www.epa.gov/fem/pdfs/competency-policy-aaia-new.pdf

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