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MVECA R-COG Fall Association Assembly Meeting

MVECA R-COG Fall Association Assembly Meeting. Thursday, November 16, 2006. MVECA report. Software updates (D3A2, Value-added, DASL, HR Module) Technology Updates (Software survey, OnBase) Other MVECA announcements/information (Events, communications, finance). Software updates.

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MVECA R-COG Fall Association Assembly Meeting

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  1. MVECA R-COGFall Association Assembly Meeting Thursday, November 16, 2006 MVECA Fall Assembly Meeting

  2. MVECA report • Software updates • (D3A2, Value-added, DASL, HR Module) • Technology Updates • (Software survey, OnBase) • Other MVECA announcements/information • (Events, communications, finance) MVECA Fall Assembly Meeting

  3. Software updates MVECA Fall Assembly Meeting

  4. Software Updates - D3A2 • What is D3A2? • A long-term initiative to establish the technical infrastructure to provide access to data and educational resources from multiple systems. • Goal: Provide access to resources and data for instructional decision-making. • An ongoing, flexible system that can always include new data sets. MVECA Fall Assembly Meeting

  5. Software Updates - D3A2 (cont’d) • How can I get more information? • Visit the web site:www.d3a2.org • Attend an ODE Regional Meeting for Grades 3-8 Principals • Search for “ODE Regional Meetings” on the ODE web site. • Participate on a state committee • To join, contact Eric.James@ode.state.oh.us • Financial resource committee • Content committee • User group committee • Data and Technology committee • D3A2 Professional Development committee (Teachers, Central Office) MVECA Fall Assembly Meeting

  6. Software Updates - D3A2 (cont’d) • When would we be able to use it? • D3A2 will be released in phases • Phase I will include student assessment results, and give teachers resources aligned to academic content standards to address academic areas based upon results. • Status of Phase I • Four pilots: • Columbus Public Schools, Bryan City Schools, Greenon Local Schools, Kettering City Schools • The state is selecting a second round of pilots to refine load routines. • ODE indicates they “will provide more detailed information about data loads, personnel and resource requirements at the district and ITC level beginning December 1.” • (SOURCE: September D3A2 Discourse.) MVECA Fall Assembly Meeting

  7. Software Updates - D3A2 (cont’d) • What can we do to get ready? • Districts can sign up to be pioneers at www.d3a2.org, on the “D3A2 Implementation Request Form”. • MVECA is compiling a list of OGT/Achievement assessment data that we have for each district and will contact districts if there is anything missing. • Detailed item analysis data • Test results from state assessments MVECA Fall Assembly Meeting

  8. Software Updates - D3A2 (cont’d) • How does value-added analysis coordinate with D3A2? • Value-added data, along with all other ODE achievement data, will eventually be included in the D3A2 system. • Timelines will be shared as MVECA receives more information. MVECA Fall Assembly Meeting

  9. Value-added • First release of value-added data was Monday, Oct. 30, 2006. • Includes 3rd and 4th grade reading and mathematics achievement test results for this year’s 5th graders. • How to access value-added data? • Value-added login information directly from the SAS Institute. • Superintendents should have received a verification e-mail from the SAS Institute, asking them to verify their e-mail address to get login information. • E-mail message should have an “@sas.com” extension. MVECA Fall Assembly Meeting

  10. Value-added (cont’d) • Data released in fall of 2006 and 2007 will give schools and districts a chance to review their initial data. • During 2006-07 ODE will study how current recommendations will affect urban, suburban and rural districts before the value-added measure becomes a part of the accountability system in 2007-08. • The public likely will have access to district summary and school value-added reports. Individual student-level reports will not be made public. (SOURCE: ODE Value-added FAQ, May 2006) MVECA Fall Assembly Meeting

  11. Value-added (cont’d) FY2006 EMIS data FY2008 EMIS data FY2007 EMIS data Search for “Value-Added Task Force “ on ODE web site www.ode.state.oh.us. MVECA Fall Assembly Meeting

  12. Value-added (cont’d) • Will be on the 2007-08 State and Local Report Cards, released in August 2008. • Will include data for all Ohio Achievement Tests (4th-8th grades) given in 2006-2007. • Replaces the temporary growth calculation. • ODE will match students test scores across years and schools using the SSID. • Will employ the full academic year criteria. MVECA Fall Assembly Meeting

  13. Value-added (cont’d) • Battelle for Kids Value-added toolkit • Understanding & Using Value-Added Analysis Toolkit • Access only through K-12 Network. • How to access the toolkit electronically: • Go to www.ode.state.oh.us. • Search on the key word “value-added toolkit”.  • Click on the first item on the list. The URL should be: • http://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?Page=3&TopicRelationID=117&Content=18132 • NOTE: MVECA is currently working on setting up access from our web site through DSL accounts. E-mail notification will be sent when this is complete. MVECA Fall Assembly Meeting

  14. SIS to DASL Conversion Experience • Tammy Hrosch, Greenon Local Schools • Karen Wilson, Northwestern Local Schools MVECA Fall Assembly Meeting

  15. SIS TO DASL CONVERSION Greenon Local Schools Tammy Hrosch, EMIS Coordinator Northwestern Local Schools Karen Wilson, EMIS Coordinator MVECA Fall Assembly Meeting

  16. Demographics Greenon 2000 ADM 4 Buildings 148 DASL user accounts Northwestern 1950 ADM 3 Buildings 154 DASL user accounts MVECA Fall Assembly Meeting

  17. Implementation Teams Greenon Team/Security Leader Director of Technology 3 Building Principals 1 Assistant Principal 4 Main Office Secretaries 1 Guidance Office Secretary 2 Bookkeepers Northwestern Team/Security Leader High School Guidance/EMIS Secretary Middle School Attendance/EMIS Secretary Elementary School Attendance/EMIS Secretary MVECA Fall Assembly Meeting

  18. Training • 4 Full day sessions at MVECA • Sessions designed around user job responsibilities. • More training done at the district level. MVECA Fall Assembly Meeting

  19. DASL/Progress Book Greenon DASL - • daily attendance and lunch count • interims and grade cards Progress Book- • grade reporting Northwestern DASL – • MS and HS interims • HS grade cards Progress Book- • daily attendance and lunch count • grade reporting MVECA Fall Assembly Meeting

  20. Looking back… • Leaving SIS behind • Learning DASL • Issues? MVECA Fall Assembly Meeting

  21. Favorites • Portal Page • Attendance • Attendance Letters • Grade Cards • Fee Module • Medical Module • EZQuery MVECA Fall Assembly Meeting

  22. Teacher Favorites • Seating charts with photos • Access to student data • Attendance Charts • Alert reports • Easy daily attendance and lunch count • Access to up-to-date daily attendance MVECA Fall Assembly Meeting

  23. Recommendations • Play! • Finding Help • Administrative tool Marks analysis Attendance reports Subgroup identification Building data accuracy MVECA Fall Assembly Meeting

  24. Questions? MVECA Fall Assembly Meeting

  25. DASL – Roll-out Update • Annette Puckett, DASL Software Specialist • Lynda Davis, SIS/DASL Software Specialist MVECA Fall Assembly Meeting

  26. Target District Conversion Dates • Fall '06Clark Co. ESCClark-ShawneeNortheasternSoutheasternSpringfield/Clark JVS • Winter '06Greene Co ESCSouthern Ohio ESC • Spring '07(A) BlanchesterEast Clinton(B)HillsboroWilmington • Summer '07(A)Greene County Career CenterGreeneviewXenia Community • (B)Cedar CliffSugarcreekYellow  Springs • (C)TecumsehWashington Court House • Fall '07Madison PlainsMiami Trace Local

  27. MVECA Fall Assembly Meeting

  28. How to best benefit from MVECA support • When rolling out a new software package, MVECA staff recommend that districts: • Select a solid, reliable team leader that can: • Act as a liaison for your district when there are complex issues to resolve; • Have excellent organizational and communication skills. • Establish a protocol to funnel communications through primary contacts whenever possible • Streamlines communications, alleviates confusion, helps contain costs and improve service quality MVECA Fall Assembly Meeting

  29. How to best benefit from MVECA support (cont’d) • Adhere to suggested deadlines • E.g. Pre-ID labels, scheduling, ProgressBook yearly setup sheets, grading scales, EMIS submissions • Encourage managers/supervisors to embrace new software or technology projects. • Helps districts realize the benefits of the software/technology. • People will use it, learn it, and see the intended benefit. MVECA Fall Assembly Meeting

  30. How to best benefit from MVECA support (cont’d) • When submitting software related questions, detailed information helps us respond more quickly. • For example: • What software package are you using (e.g. DASL or DSL)? • What building were you in when the issue occurred? • What were you doing when the issue happened? • On what screen did you encounter the issue? • If you have a report question, what is the name and date of the report? • If you see an error message, what is it exactly? • Do you have an example? (If so, please provide student, staff, or course ID.) MVECA Fall Assembly Meeting

  31. How to best benefit from MVECA support (cont’d) • If responding through e-mail… • Please reply to the e-mail when responding instead of sending several different messages. • This helps include the entire text of the problem in one place. (Another benefit of CA Unicenter.) MVECA Fall Assembly Meeting

  32. How to best benefit from MVECA support (cont’d) • Please use CA Unicenter whenever feasible. • Allows both users and MVECA staff to track the status of issues. • Retains previous questions to which users can refer. • Provides MVECA management with an overview of outstanding issues, to make staffing decisions. • Allows districts and MVECA to verify that service level agreements are honored. • Tracks requests in writing to verify work was done in accordance with requirements. • Ties contact information to the person in case we need to call to talk through the question. • Helps target professional development needs of users. MVECA Fall Assembly Meeting

  33. How to best benefit from MVECA support (cont’d) • When should I call, as opposed to using CA Unicenter? • Examples: • When you are working on a process that must be completed on a short timeframe and cannot proceed without technical assistance. (e.g. auditors on site.) • When there is an emergency. (e.g. a building connectivity is down) • When you have a person standing in the office awaiting something from you. (e.g. truant officer needs an attendance report for court; a parent wants a transcript and you have trouble printing.) MVECA Fall Assembly Meeting

  34. Human Resources Modules • Deb Dinnen, Fiscal Software Specialist MVECA Fall Assembly Meeting

  35. HR KIOSK MVECA Fall Assembly Meeting

  36. HR KIOSK MVECA Fall Assembly Meeting

  37. HR KIOSK MVECA Fall Assembly Meeting

  38. HR KIOSK MVECA Fall Assembly Meeting

  39. HR KIOSK MVECA Fall Assembly Meeting

  40. EMIS timeline for FY2007 • Testing • Pre-ID files for Alternate assessments to Questar (Due 12/29/06) • 12/27/06 - Deadline for districts to update data. • 12/28/06 - MVECA submits Pre-ID files to Questar. • Spring 2007 Pre-ID files for OGT to Questar (Due 1/29/07) • 1/25/07 - Deadline for districts to update data. • 1/26/07 - MVECA submits Pre-ID files to Questar. • Spring 2007 Pre-ID files for 3-8 achievement tests to NCS/Pearson • Dates TBD MVECA Fall Assembly Meeting

  41. EMIS timeline for FY2007 (cont’d) • Funding • February 2, 2007 - Last processing of October (K) data. • February 16, 2007 - First processing of February Count Week (Period C) data. • May 11, 2007 - Last processing of February C data. • Accountability • May 15, 2007 – Senior OGT results due to districts. • May 18, 2007 - First processing of Yearend N data. • May 24, 2007 - Other OGT results due to districts. • June 15, 2007 - Grades 3-8 achievement results due. • July 27, 2007 - Last processing of Yearend N data. MVECA Fall Assembly Meeting

  42. EMIS timeline for FY2007 (cont’d) • MVECA will offer open lab sessions for EMIS coordinators or district administrators to review ODE/EMIS Accountability and other Yearend reports. • July 11 @ Southern Ohio ESC (9:00-3:00). • Other open labs @ MVECA to be announced. MVECA Fall Assembly Meeting

  43. Technology updates • Thor Sage, Technology Coordinator, MVECA MVECA Fall Assembly Meeting

  44. Software User Groups • District survey of software needs • Will help MVECA staff to: • Explore consortium pricing for software; • Organize user groups to troubleshoot issues, and; • Share information about how other districts handle software issues. • Please complete survey by December 15: • Found at: http://www.surveymonkey.com/s.asp?u=201742819166 • Responses requested from any district staff with software needs. • Treasurers, Technology Coordinators, Curriculum Directors, Others MVECA Fall Assembly Meeting

  45. OnBase Document Management • MVECA is currently using OnBase to manage financial and administrative documents. • Revised pricing for FY2007 • On-site demonstrations available • Please contact Thor Sage for more information. • Sage@mveca.org or (937) 767-1468. MVECA Fall Assembly Meeting

  46. Other MVECA updates MVECA Fall Assembly Meeting

  47. Upcoming data seminar • Data Retreat Seminar – Using Data to Improve District Performance • Dr. Michele Evans-Gardell, Director of Testing, Evaluation and Research for Canton City Schools • December 1, 2006, 8:30-4:00 • Registration deadline: 11/17/2006, with purchase order sent by 11/22/2006. • Districts can use eTech professional development funds for this event. MVECA Fall Assembly Meeting

  48. Updates to state distribution lists • Gary Bosserman, Director of Operations, MVECA MVECA Fall Assembly Meeting

  49. Updates to state distribution lists (cont’d) • To update any of the lists below, complete the forms and fax to MVECA at (937) 767-1793. • Superintendents • Treasurers • Curriculum Directors • EMIS Coordinators • High/middle Principals • Elementary Principals MVECA Fall Assembly Meeting

  50. Updates to state distribution lists (cont’d) • To update other distribution lists, post a request to the helpdesk with the following information: • Name of list to be updated • Name of individual(s) to add to/remove from the list • E-mail address of individual(s) to add to the list. MVECA Fall Assembly Meeting

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