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noi12.co/OnyC98

noi12.co/OnyC98. GotV Minute-by-minute. Guest Trainer: Brendan Kelly, No Bad Apples PAC Facilitator: Hope Wood, NOI. Introductions. NOI O n Demand Me & You Norms. FOLLOWING THE LAW. Elections.neworganizing.com. FOLLOWING THE LAW. www.afj.org. Welcome & Introductions

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noi12.co/OnyC98

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  1. noi12.co/OnyC98

  2. GotV Minute-by-minute Guest Trainer: Brendan Kelly, No Bad Apples PAC Facilitator: Hope Wood, NOI

  3. Introductions NOI On Demand Me & You Norms

  4. FOLLOWING THE LAW Elections.neworganizing.com

  5. FOLLOWING THE LAW www.afj.org

  6. Welcome & Introductions • Election Day Minute-by-Minute Overview • Election Day Morning • Other Best Practices for E-Day • Q & A • Close

  7. Brendan Kelly Executive Director No Bad Apples PAC

  8. Election Day Minute-by-Minute Overview

  9. What Are we talking about? Election Day is filled with hundreds of moving parts A successful E-Day has document that outlines the minute by minute actions you will need to execute. You should start writing this document now and plan for ongoing revisions. If five syllables are too many, you can refer to the Minute-by-Minute by it’s nick name, the Tick-Tock.

  10. Tick Tock Example • 4:45 AM Wake Up Calls to SL leads • 5:30 AM Arrive at Staging Location • 7:00 AM Polls Open! • 9:00 AM First shifts begin • 10:00 AM Canvass Captains Report 1 • 10:15 AM Phone Bank Captains Report 1 • 11:00 AM Bellwether Report 1 • 1:00 PM Second Shifts Begin • 2:00 PM Canvass Captain Report 2 • 2:15 PM Phone Bank Captain Report 2 • 3:00 PM Bellwether Report 2 • 4:00 PM Shift 3 Begins

  11. Tick Tock(Continued) • 4:15 PM Canvass Captain Report 3 • 4:30 PM Phone Bank Captain Report 3 • 5:00 PM Final Bellwether Report • 6:00 PM Final Push (everyone to the doors) • 6:45 PM Line Captains Assemble • 7:00 PM Polls Close (line captains assemble remain at polls).

  12. Creating a Tick Tock • First rule: Trust your experience • What has worked in the past? • What are the 2-3 mistakes from past Edays that you have learned from? • Write down everything you know • List out the times your canvass, phone and visibility shifts etc start • Work backwards from polls closing. • When Should staging locations be open? • What reporting times make sense? • Reporting numbers and bellweather reporting often must be at different times. • Work Chain of Command into the schedule. • Be Honest • The Tick Tock shows how serious GOTV is, it should be a bit scary!

  13. Brain Storm: your past knowledge What do you think should go into the Tick-Tock? (AKA what do you want to remember to do.) Wake up calls Shift Times (Canvass, Phone, Visibility) (Paid, volunteer, other) Levels of management (Captains, Organizers, Regionals) Polls (Open, Close, Updates) Lit Drops (Late night, Early Morning) Data entry Food Deliveries Election night party (Who should/can be where when?)

  14. What Do you know? . Start with your volunteer/paid voter contact shifts

  15. What Do you know? • 10:00AM Phone Bank Shift 1 Begins • 11:00AM Volunteer Canvass Shift 1 Begins • 12:00PM Phone Bank Shift 2 Begins • 2:00PM Phone Bank Shift 3 Begins • 3:00PM Volunteer Canvass Shift 2 Begins • 4:00PM Phone Bank Shift 4 Begins • 6:00PM Phone Bank Shift 5 Begins

  16. What You Would Like To Know • 10:00AM Phone Bank Shift 1 Begins • 10:30AM Phone Bank Captain Report 1 • 11:00AM Volunteer Canvass Shift 1 Begins • 11:30AM Volunteer Canvass Captain Report 1 • 12:00PM Phone Bank Shift 2 Begins • 12:30PM Phone Bank Captain Report 2 • 2:00PM Phone Bank Shift 3 Begins • 2:30PM Phone Bank Captain Report 3 • 3:00PM Volunteer Canvass Shift 2 Begins • 3:30PM Volunteer Canvass Captain Report 2 • 4:00PM Phone Bank Shift 4 Begins • 4:30PM Phone Bank Captain Report 4 • 6:00PM Phone Bank Shift 5 Begins • 6:30PM Phone Bank Captain 5

  17. Your Schedule is set by the Polls • 5:00AM Poll Captains Place yard signs at polling locations • 5:45AM Poll captains arrive at assigned polling location • 6:00AM Polls open • 6:300AM Poll captain calls in first update • 10:00AM Phone Bank Shift 1 Begins • 10:30AM Phone Bank Captain Report 1 • 11:00AM Volunteer Canvass Shift 1 Begins • 11:30AM Volunteer Canvass Captain Report 1 • 12:00PM Phone Bank Shift 2 Begins • 12:30PM Phone Bank Captain Report 2 • 2:00PM Phone Bank Shift 3 Begins • 2:30PM Phone Bank Captain Report 3 • 3:00PM Volunteer Canvass Shift 2 Begins

  18. Your Schedule is set by the Polls • 3:30PM Volunteer Canvass Captain Report 2 • 4:00PM Phone Bank Shift 4 Begins • 4:30PM Phone Bank Captain Report 4 • 6:00PM Phone Bank Shift 5 Begins • 6:30PM Phone Bank Captain 5 • 7:00PM Poll Captain Calls in Penultimate report • 8:00PM Polls Close • 8:30Pm Poll Captain calls in results

  19. Add All Details • 4:30AM Wake Up: Staff Phone Tree Begins • 5:00AM Poll Captains Place yard signs at polling locations • 5:45AM Poll captains arrive at assigned polling location • 6:00AM Polls open • 6:300AM Poll captain calls in first update • 8:00AM Food arrives at volunteer phone bank • 10:00AM Phone Bank Shift 1 Begins • 10:30AM Phone Bank Captain Report 1 • 11:00AM Volunteer Canvass Shift 1 Begins • 11:30AM Volunteer Canvass Captain Report 1 • 12:00PM Phone Bank Shift 2 Begins • 12:15PM Paid Canvass captains deliver bagged lunches to canvassers • 12:30PM Phone Bank Captain Report 2 • 1:00PM Midday Data Entry begins

  20. Add Details • 2:00PM Phone Bank Shift 3 Begins • 2:30PM Updated phone lists are printed • 2:30PM Phone Bank Captain Report 3 • 3:00PM Volunteer Canvass Shift 2 Begins • 3:30PM Volunteer Canvass Captain Report 2 • 4:00PM Phone Bank Shift 4 Begins • 4:30PM Phone Bank Captain Report 4 • 6:00PM Phone Bank Shift 5 Begins • 6:30PM Phone Bank Captain 5 • 7:00PM Poll Captain Calls in Penultimate report • 8:00PM Polls Close • 8:30PM Poll Captain calls in results • 9:30PM Report to Election Day Party

  21. Election Day Morning

  22. Election Day Morning You and your team need to wake up on Election Day • Alarm Clocks are Great • Many Phones have Alarm Clocks on them • On E-Day combine all technology with a phone tree

  23. Election Day Morning Phone Tree Visual (Assign a Fried or colleague to call YOU too.) Plan to practice the phone tree

  24. Other e-day organizing tools

  25. Other e-day organizing tools The Tick Tock is a best practice that keeps the GOTV Train Moving on time Other vital details to think about are: • Plan to ensure your team is awake • Office Set Up • Multiple copies of everything • Having a plan for post E-Day office clean up

  26. Office/Staging Location Set Up

  27. Office/Staging Location Set Up • Factory Model. • Remove all unnecessary comfort. • Remove all unnecessary clutter • Separate types of labor as much as possible (ie Phones, Canvass, Visibility). • Have a bullpen and a question area. • Is there internet access? Is there Cell Phone Reception? • If the answer is yes, still find a plan B and plan C. • Make your location a safe and secure space. • Have a physical blocker with a greeter at the entrance of your location • Keep packets and lists in a safe and secure place until distribution

  28. Best Practice: Secure office

  29. Best Practice: Multiple Copies Best practice is to have at least 3 copies of canvass and call lists One copy to be used One copy to be used for substitutions if needed One copy to be held in a secure location in the event of total disaster. (Even/especially if you’re using MiniVAN, plan to have paper copies just in case.)

  30. Best Practice: Day after Clean Up Plan an office clean with your staff for the next day. • Everyone always wakes up early the day after • Win or lose, no one wants to be stuck in the office days later This is the last part of GOTV: The Clean Up • Include it at the end of your GOTV Plan like anything else • Include it at the end of the Tick Tock

  31. Questions?

  32. Evaluation

  33. Interdependent Leadership (aka the Snowflake Model) How can I support? http://noi12.co/O1obLI Interdependent Leadership

  34. www.neworganizing.com/toolbox

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