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Office of Charter Schools 2008-09 FALL VISIT TAKE-AWAYS

Office of Charter Schools 2008-09 FALL VISIT TAKE-AWAYS. Focus Areas reviewed in this year’s Fall Visit Staffing: Vacancies, Teacher Credentialing, TB clearance, and Fingerprinting

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Office of Charter Schools 2008-09 FALL VISIT TAKE-AWAYS

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  1. Office of Charter Schools 2008-09 FALL VISIT TAKE-AWAYS

  2. Focus Areas reviewed in this year’s Fall Visit • Staffing: Vacancies, Teacher Credentialing, TB clearance, and Fingerprinting • Governance: Open Meeting Practices and Provisions of the Brown Act, and Inspecting Governing Board Agendas and Minutes. • Facilities: Lease Status, Building Occupancy Status, Fire and Safety Inspections • Supplemental Hourly Instruction: compliance, Student Eligibility, Documentation and Reporting • SARC: Reporting Deadlines and Site Contacts • Admissions: Enrollment Application, Public Lottery Process, Waiting List Procedures, Recruitment Strategies • Parent Involvement: Practices, Home / School Communication, Complaint Procedures • Discipline: Policies, Suspension & Expulsion Procedures, Student Exit Processes • Health Screening: Food Program Overview, Reflection on Monthly Charter Meetings • Measurable Pupil Outcomes: Preview of Spring Visit Focus on Progress Towards Outcomes

  3. Take-away’s • Transparency: • Many schools’ policies such as complaint procedures, suspension & expulsion and enrollment were detailed, in writing, in the handbook or distributed widely • Many schools lacked clearly defined policies, in writing, in the handbook or distributed widely in at least one or more areas • ISSUES: • Some schools do not have all staff with required certification, TB, or DOJ clearance • Most schools not in “school buildings” lacked evidence of occupancy status, permits • Some schools use contracts that could be construed to incur expulsion for reasons other than those in policy • Some schools do not perform required health screening

  4. Staffing: Governing Text: Education Code, NCLB, Health Code, Charter Terms

  5. Compliance Form • To be created for use by OCS during Fall Visits • 1. School Responses to Inquiry • 2. Non-Compliance Record • - Instances of Self-Reported Non-compliance • - Instances based on Record Review • Revised Spreadsheet • (to be completed by school prior to visit& submitted electronically): • - Type of Credential including subject matter authorized • - Add Middle Name (CTCC online review) • - Expiration date of TB Clearance • - Remove Date of Birth Request

  6. RESPONSE: STEP 1:NOC (Notice of Concern): Required documentation of compliance by deadline. > Credential non-compliance: provide minimum 20 calendar days to provide documentation of compliance > TB/DOJ non-compliance: Require immediate action to remove non-compliant staff from workplace; provide a minimum 10 calendar days to provide documentation of compliance Compliance timeline recognizes that the date of the Fall Visit has likely occurred after some period of non-compliant employment. STEP 2: NOV (Notice of Violation): Spell out violation, cure date, possible remedy. > Credential non-compliance: dependent on case-by-case analysis of circumstances > TB/DOJ non-compliance: may result in initiation of immediate revocation due to imminent health and safety risk to students.

  7. ADMISSIONS RESPONSE: Evaluate practice through Fall Visit Document Review and Inquiry Grade Schools (letter grade) Based on: Lottery, Preferences, recruitment, admissions • Admissions Grade Sheet: • Y) Meets Standard N) Not Meeting Standard • Lottery • Preferences • Recruitment • Admissions

  8. Lottery: Governing Text: Education Code, Charter Text • Seek to ensure schools maintain records of: • Number of applications received • Results of Lottery • Waiting Lists

  9. Preferences: • Governing Text: Education Code, Charter Text • Current Students • Students living in the jurisdiction of OUSD (Oakland) • Approved charter terms • Preferences permitted to all schools by authorizer: • Allow sibling as second only to current students. • Allow children of Staff (provisional with 3 yr. review of impact) • Additional preferences permitted on a case by case basis and ONLY if essential to fulfill the mission of the school. • Preferences: STANDARDS • In writing, widely distributed • Provided with application for admission • Require information within application to determine preference eligibility

  10. Recruitment: Governing Text: Education Code, Charter (Racial and Ethnic Balance) STANDARDS Evaluated through Fall Visit inquiry

  11. Admission Requirements: Governing Text: Education Code, Charter (Admissions Requirements) STANDARD

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