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Govt. of India: Five Points Policy & Nine Points Plan of Action An ePDS Implementation Concept based on 3x3x3 matrix Pro-active Implementation Steps Already Taken Towards Achieving the Concept by Govt. of Andhra Pradesh Commissioner Civil Supplies APSCSCL
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Govt. of India: Five Points Policy & Nine Points Plan of Action An ePDS Implementation Concept based on 3x3x3 matrix Pro-active Implementation Steps Already Taken Towards Achieving the Concept by Govt. of Andhra Pradesh Commissioner Civil Supplies APSCSCL I.S. SRI NARESH I.A.S G.N. RAO I.A.S V C & ManagingDirector C.C.S. & EO Secretary APSCSCL, HyderabadGovt. of AP, Hyderabad GOI - Five Points GOI - Nine Points Action Plan INTEGRATED ELECTRONIC SOLUTION TO PDS MANAGEMENT : e-PDS
GOI - Five Points GOI - Nine Points Action Plan GOI:5 Point Policy & 9 Point Action Plan • Government of India communicated • A Nine-point Action Plan • To curb leakages/diversions in PDS • Five Point Policy again highlighted in • DO letter of Secretary to Government of India • to State Governments • Copy communicated by CCS & EOS • In turn communicated through Joint Collector/CRO • For ready guidance of all field officials of • Civil Supplies Department • APSCSCL
GOI - Five Points GOI - Nine Points Action Plan GOI–Five & Nine Points Action Plan GOI - Five Points Policy 1.Tracking food grains movement up to FPS 2.Computerization of PDS 3.Streamlining PDS 4.Electronic Transfer of Funds 5.Review of BPL & AAY GOI - Nine Points Action Plan 1.Elimination of Ghost ration cards 2.Ensure Leakage Free Distribution 3.Transparency in Distribution 4. Display 5.Allocations in the Website 6.Delivery to Door-steps 7.Timely availability of Food-grains 8.Training FPS Vigilance Committeesmembers 9.Computerization of PDS
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Pro-active Implementation Action Taken Points • Andhra Pradesh: • Already taken various pro-active measures • under 5 basic modules • To achieve e-PDS functioning in a 3x3x3 matrix • 1.eAccounts • 2.eOffice • 3.eTenders • 4.Iris ration cards • 5.Bar code coupons • First concept is explained & • next the modules/interventions
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS Concept for Full Implementation-3x3x3 matrix • INTEGRATED ELECTRONIC SOLUTION FOR PDS MANAGEMENT • Following 3x3x3 concept will enable ePDS implementation • Supply-Distribution chain – Physical chain • starts from FCI & • ends with cardholder at FPS • with other intermediate transit points –MLSP,MRO,FPS • Electronic payments – Financial chain • To :FCI #Transporters #Hamalis • Statutory payments: IT #Service Tax # MF #RD cess • From : FPS dealers – eSeva # Bank linkage • DMO to HO - SBI • Develop ParallelElectronic chainfrom FCI 2 FPS in 3 loops • Integrates both physical & financial chain
GOI - Five Points 1.Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains FCI 2 FPS – Movement in 3 Crucial Stages • Supply & Distribution Chain • Tracking movement in 3 stages from FCI 2 FPS • 1st stage: origin to intermediate point: • lifting at FCI = receipts at MLSP • 2nd stage: intermediate point to delivery toFPSdoor-step • Issues at MLSP = delivery of stocks at FPS • 3rd stage: intermediate point to deliverytoconsumer • deliveries = sales at FPS to cardholders + CB • Therefore, lifting from FCI up to deliveries from FPS need • to be electronically linked parallel to the physical chain & • round off all transactions on monthly basis & also • to enable electronic transfer of funds • A 3x3x3 matrix will thus evolve for ePDS management • to comply with GOI Action Points
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains FCI 2 FPS – 1st Stage • FCI: starting point of supplychain • FCI Electronic Weighbridge: records despatch of stocks • MLSP : 1st intermediate point • Handheld device:ElectronicReceipt of stocks on-line • by SMS – handheld device can be plugged into EWB • to eliminate manual role in data entry for • tracking of food grains movement up to FPS • Ensures delivery to door-steps • Ensures timely availability of Food-grains • Enables stock accounting against payments to FCI
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Handheld – Lifting Input Screen At FCI from EWB- Stage I starts
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains FCI 2 FPS – 2nd Stage • MLSP: stage I receiving / stage II issuing point • Stage I:handheld device sends SMS confirming receipts • Stage II: SMS sent to Server/MRO on despatch of stocks • 2nd intermediate point: MRO • FPS : closing point • MRO Receives SMS of issues from MLSP • Checks & records against RO issued by him • Confirms with report of receipt by dealer • Confirms to DSO/RDO/MLSP/Server • Above sequence closes 2nd stage transaction and • Enables making stage II transport payments • As MRO’s certificate is sent by SMS
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Hand-held: Receipts Input Screen Confirms delivery At MLSP - Stage I completed
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Hand-held: Issues Input Screen Issues At MLSP- Stage II started
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains FCI 2 FPS – 3rd Stage • FPS : issuing point • bar-codedcoupons exchanged against issue of stocks • MRO : closing point • Barcode Reader : records coupon-wise delivery against Iris cards database • MRO’s computer generates electronic CB FPS-wise • Sent through APSWAN / INSTAXX • Which accounts for all stocks received & issued/sold • Thereby generating CB input for next month’s allotment • Dynamic CB / OB can be achieved + DD filing by • e-Seva pilot project: Vijaywada, Vizag • APSCSCL Help line No: 1800 4252 977 • Mahboobnagar: UniqueID No with banks tie-up • in real time • on-line
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Integrated Electronic Platform – 3x3x3 matrix • Thus, 5 & 9 Points Action Plan of Government of India • To be fully achieved by March 2007 by • An Integrated Electronic Solution to PDS Management as a core application to be enabled by use of existing • ‘APSCSC e-accounts’ (NIC) and • ‘APSCSC e-office’ (IEG,APSRAC) web-based applications • With e-Seva, Banks, Helpline & INSTAXX interface • Using Iris ration cards & bar coded coupons database • ERP features to be in-built in ’APSCSC e-office’ • HMWSSB model to be studied
GOI - Five Points 2. Computerization of TPDS 3.Streamlining PDS GOI - Nine Points Action Plan 9. Computerization of TPDS @e-PDS – 5 Integration Modules • 1.eAccounts • 2.eOffice • 3.eTenders • 4.Iris ration cards • 5.Bar code coupons GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 5.Allocations in the Website 6. Delivery to Door-steps 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS GOI - Five Points 5. Review of BPL & AAY GOI - Nine Points Action Plan1. Elimination of Ghost ration cards 8. Training FPS Committees members
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS ePDS@Website:www.apscsc.gov.in URL www.apscsc.gov.in- for public domain • Featured with various functions & Hyper link • Dynamic Home Page • RTI Act compliant • Linking with other connected websites • Display instant short messaging services on • lifting • issues • receipts • Flash messaging - scrolling - for internal users Access of ePDS Applications Circulars & Minutes of meetings
GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5.Allocations in the Website 1. e-Accountsin e-PDS • Reason: • Core activity in PDS is • Tobuy/sell stocks against allocations for which • Stocks & accounts maintenance isthe • First and foremost priority • Also to monitor subsidy claims & cashcredit limits • NIC Hyderabad • Designed, finalized, tested and launched • Simultaneously from all 23 districts w.e.f July 2005 • As PDS computerisation hub in APSCSC & CCS office • Named as ‘APSCSC e-accounts’ • Accessible at URL http://jwst.ap.nic.in/csc/ • hosted by NIC, Hyderabad
GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5.Allocations in the Website e-Accounts GOI - Five Points 3.Electronic Transfer of Funds
GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5.Allocations in the Website Electronic Transfer of Funds Eseva Manual.ppt • Electronic chain: • to evolve parallel to PDS physical & financial chain • Stage I: CSC to FCI • to be enabled shortly – ED FCI held meeting on 27.1.2007 at Hyderabad – follow-up being done • Stage II: FPS to CSC • e-Seva – pilots on in Vijaywada, Visakhapatnam, Hyderabad & Rangareddy • eOffice/eAccounts • Payments to Hamali Maistry, Transporters, Godown rents – being developed in eOffice • Deduction of IT, ServiceTax in eAccounts • To remove any scope for manual discretion/errors • From DMO to HO: through SBI
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 5.Allocations in the Website Allotment Orders – 3 stages • 1st stage: CCS allotment - District-wise • 2nd stage: Collectors (CS) allotment- Mandal-wise • 3rd stage : MRO’s allotment – FPS-wise • All 3 stages of allotment • can be electronically managed & broadcast on net • Facilitating 50% advance allotment by 1st of month as per CCS recent circular • Reducing delays • Without waiting • for compiling state-wide or district-wide data as a unit • Thereby improving efficiency • Lesser lock-in period of funds for all - from FCI to FPS • ‘Just in Time’:Required stocks only moved across 3 stages - funds saved
GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5.Allocations in the Website e-Release Order: On-line Module in e-Office • e-RO : electronic copy of FPS-wise allocation • Basic data unit of physical & financial chain • Record of monthly releases by each Tahsildar(MRO) • FPS-wise • Commodity/Scheme-wise • Existing MRO computer to be used or at eSeva • Accessible on internet – through APSWAN /INSTAXX • Against this database movement monitoring can be done, on one hand, and • Also strike off total sales against bar-coded coupons deposited by cardholders, on other hand, • So that FPS-wise CB can be calculated for issuing next month’s allotment, which • Enables Allocations in the Website – GOI Action Point No. 5
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 5.Allocations in the Website 2.e-Office • Civil Supplies Office on web – • AAA: Anywhere-Anytime Access • KPIs on website • Key Performance Indicators • A multi-level review • with easy access • Enables on-line monitoring • Instantaneously • Across large spread of transaction points – 2,75,069 sq.km • 23 Districts – 37 UAs – 210 Towns • 1128 Tahsildars(MRO) • 430 MLSP • 40,000 FPS • 27,000 villages Developed by IEG
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Projects on e-Office - overview • Remittances of Demand Drafts PDS • e-Release Order, e-Allotment • Analysis of Economic movement • Lifting & Off-take reports • Transport Analysis • Periodicals, Circulars, Reorts Office: Admin. • Personnel Information System • Payroll Office:Finance • Provident Fund • Minimum Support Price:Paddy Marketing • Iodized salt • Petroleum products:LPG,White k.oil,MS&HSD,Bitumen • MIS of godowns, buildings, lands Engineering
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 2. Computerization of TPDS e-Office: DD Receipt Module • DD payment triggers 3 sequential items • [i]. PDS progress - FPS-wise off take • [ii]. Synchronisation of commodities’ lifting • like rice & sugar to reduce scope for leakage, and • [iii].Monitoring of stage I, II & sugar movement • from FCI to FPS • To monitor DD remittance by FPS dealers • On weekly basis month-wise – in % terms • Against Allocation FPS-wise • Financial chain integrates with Physical chain • Enables twin monitoring of receipts & stage II issues
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS Stock Movement Monitoring Module • SMS - Started w.e.f November 2005 • District-wise drill-down facility provided • Enable lorry-wise monitoring • Abstract reports: viewable & printable • Date-wise • FSD-wise • MLSP-wise • Scheme-wise • Transport, Hamali,Tax & other payments- • calculation based on SMS data • to reduce manual functions • being pilot-tested in Srikakulam district and • to be extended to all districts
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS Mobile interface for e-PDS • Hand-held dedicated on-line device • instead of cell phones being used now • On-line connectivity to 430 remote points • Customised keypad • with both SMS & voice calls • sim card enabled • Easy to carry and operate by staff • Data can be downloaded into PC for record • Used for field data entry of PDS lifting/off-take • FROM REMOTE POINTS – some only godown shed available • Without even power supply or any other infrastructure • No further accessories/hardware/site development required • unlike in case of PCs and other electronic gadgets
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS Hand-held Login Screen
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS Hand-held: Login Menu
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS ‘apscsc.gov.in’ sms-demo-link2PPt.ppt • All SMS information uploaded on APSCSCL website as • Scrolling Data of Movement • UtmostTransparency in Stock Distribution • Enables crosscheck by tracking movement up to FPS • Prevents any scope for diversion of lorries • Ensure Leakage Free Distribution • Teleconferencing • Weekly conferencing • with Zonal/District Officers • Digital connect • H.O. & District offices • Through web, e-Office, eMail, INSTAXX
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution Electronic Weighing Machine • Decided by AP Government • Recommended by Group of Ministers • Installation at MLSP • to electronically record FPS-wise stocks issued & • record in SMS to • digitally send to Server/MRO • by Route officer/Server • so as to take electronic record of delivery with quantity • for verification & confirmation • help minimise scope for any leakage • Server can broadcast data on net for public access • RTI Act compliant
GOI - Five Points 1. Tracking movement up to FPS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains 3.e-Tender Process in e-PDS • First of its kind in Corporation’s history • On line e-tender facilitates • transparency • comparison of offer on-line & • competitiveness in rates • Automatic report generation • Analysis and Decision on-line without loss of time • Teleconferencing used as decision-support system • Repetitive pattern of movement - hence put in database • Made dependant on movement data of previous contract period only & not multiple contract periods as was done earlier • De-linked from procurement transportation • Decentralisation to districts • Stage I (FCI to MLSP) / Direct Lifting • Stage II (MLSP to FPS) • Sugar
GOI - Five Points 2.Computerization of PDS 3.Streamlining PDS GOI - Nine Points Action Plan 6. Delivery to Door-steps 7. Timely availability of Food-grains Annual PDS RequirementPlan • Calculated FSD-wise–by tagging nearest MLSPs • given to FCI to plan for • procurement and/or • rakes movement • for effecting maximum economic movement • Incorporated in e-Tender as basis of economic movement • Priority Movement Plan • Effected on monthly basis – copy to FCI • Integration of movement with accounting • to optimise economic movement • Board resolution to monitor monthly • Vigilance Alert Notes
GOI - Five Points 2.Computerization of PDS 3.Streamlining PDS GOI - Five Points 2.Computerization of PDS 3.Streamlining PDS GOI - Nine Points Action Plan 6. Delivery to Door-steps 7. Timely availability of Food-grains Economic movement analysis module • Developed in e-Tender • An analytical tool • to segregate justified from unjustifiedmovement • in order to remove discretion of officials • so as to control any misuse by transporters • Quantifies scale of uneconomic movement • For legal action against defaulter after internal audit • To seek reimbursement from FCI if so arising • Direction to undertake any uneconomic movement only with Joint Collector’s approval • due to any unavoidable circumstances
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 4. Display GOI - Five Points 1. Tracking movement upto FPS 3.Streamlining PDS Display on PDS vehicles • Government of India now decided • All PDS vehicles should invariably display label as • “PDS food grains” • On windshield and • rear side • with name /code of • FPS where food grains to be delivered • Government of A.P also issued instructions • Local press note and • Media publicity to be also issued in this regard • For RTI Act implementation
GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 4. Display GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS Display… Instructions • Joint Collectors/CRO issued instructions to transport contractors appointed by them under • Stage I, Stage II & Sugar • To display this information prominently on vehicle in “Telugu” • The labels/stickers/banners/boards • To be serial numbered to avoid duplication/re-cycling • Implementation of these instructions started w.e.f 1-12-2006 • Incorporated in 2007-8 tender notice – becomes mandatory • Vehicles carrying non-PDS items to be similarly labeled • like tamarind, iodized salt, P.Oil etc • Any other suitable foolproof measures to be conceived & implemented by Joint Collectors • Full compliance with GOI Action Point No. 4
GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 6. Delivery to Door-steps 7. Timely availability of Food-grains Transporters • Major stakeholders/intermediaries • Both in physical & financial chain • Would be positively incentivised • in Electronic Receipt & Delivery System • By effecting payments based thereon • To eliminate manual delays, queries and suspicions • Reduce need for manual interface at • MLSP, MRO, DMO • to the barest minimal • H.O. already distanced in e-Tender • Delegated to District committee
GOI - Five Points 5. Review of BPL & AAY GOI - Nine Points Action Plan1. Elimination of Ghost ration cards 8. Training FPS Committees members 4. Iris Ration Card in e-PDS • IRIS captured with family members’ database • duplicates can be easily detected • Provides fool-proof Identity for all BPL card members • Final data will give up to date picture FPS-wise, card-wise • after aggregation, de-duplication • Elimination of Ghost ration cards 5. Barcode coupons in e-PDS • for card-wise record of transactions at FPS • Allocations in the Website – easy access • As per GOI Action Point No. 1 & 5 • Futuristic Potential : Issue Smart card • Multiple usage by Govt. e.g. BPL health insurance
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Integrated Electronic Chain-ePDS Solution • Electronic supply chain Parallels PDS supply chain • AAA Management Solution • From FCI to FPS to cardholder • AnIntegrated Electronic Solution for PDS management • from macro to micro levels • for both physical monitoring, financial accounting • reducing manual interface, plugging loopholes • with participation of all stakeholders (public), and • Complying with RTI Act fully
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Integrated Electronic Chain–ePDS Links • To link 3 key parameters of physical chain on-line • Locations & Distances moved: • Digitisation/e-Tender • Stocks Quantity moved in/out: • Web/eOffice/SMS/ Barcode coupons of Iris cards • Informing CB & OB: • Allotments by e-RO/e-Seva/Helpline/INSTAXX • Link Physical with Financial chain parameters • Electronic Transfer of funds • H&T,other statutory payments: • e-Accounts/ Banks/ eSeva
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Integrated Electronic Chain-ePDS Platform • Building a Common, Integrated ePDS Platform • Different modules – links in the ePDS chain • eOffice, eAccounts, eTenders, eRO, Digitisation • Internet, Mobile & Landline - INSTAXX • 24x7 tollfree HELPLINE provoded • All inter-connected • Electronic weighbridges/machines • E-Seva centres being piloted • “Touchstone”-ICICI rural service centres • ATMs @ MLSP, LPG, MS&HSD outlets • Smart card - futuristic
GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 3. Transparency Other supporting modules…e-Procurement State Government Concept adopted • A total solution • for tenders of engineering works • Transparency in the system • Expedited • Sanction of works • Completion
GOI - Five Points 2. Computerization GOI - Nine Points Action Plan 3. Transparency Other... e-Recruitment • Recruitment: backlog SC,ST staff • Acceptance of applications • through web-services • on-line from candidates • On-line validation and verification • Resulted in • Eliminating manual involvement • Automated process • Transparency
MSP-PDS LINK PRODUCTION-MARKET-STORAGE-DISTRIBUTION CHAIN S 1. Existing Model D PDS Stage I M Levy delivery FCI/CWC/SWC GODOWN – levy for PDS P CMR A.M.C:MSP Trader RICE -MILL Paddy FCI/CSC MLS Point Paddy FARMER COST PDS Stage II PDS Stage III F.P.Shop consumer DISTANCE VC&MD,APSCSCL
MSP-PDS LINK PRODUCTION-MARKET-STORAGE-DISTRIBUTION CHAIN S D & 2. Proposed Model – A. Production FCI/CWC/SWC GODOWN – levy for PDS Levy delivery P M & Trader A.M.C:MSP CMR RICE -MILL PDSStage I Saving to farmer FCI/CSC Paddy MSP Paddy 650 Move to village PPC IKP MLS Point COST FARMER Saving to farmer PDS Stage III 525 PDSStage II F.P.Shop Rs/Qtl consumer 8 km DISTANCE VC&MD,APSCSCL
Value Addition to PDS Chain Rs. 4/- KG
T h a n k y o u GOI - Five Points GOI - Nine Points Action Plan The Road Ahead