HSE certification scheme

1. HSE certification scheme Trevor Distin RPF May 2008

2. Background • Dedicate funding by Oil Companies enabled development of triple bottom line policies • COSHEC steering committee formed in 2007 to replace working committee • Sabita developed HSE Charter which was approved by Council in July 07 • Paper at CAPSA07 to develop a time frame to move towards industry self regulation • Central to achieving the goal of self regulation is the development & implementation of a certification scheme

3. Steering Committee • Bitumen manufacture • Bob Hornsey (Shell) Chairman • Asphalt Manufacture • Phillip Hechter (Much Asphalt) • Binder manufacture & application • Hugues de Champs (Colas) • Marius Cronje (Tosas) • Contracting • Kevan Rocher (RMS) • Andrew Thompson (Zebra)

4. Self regulation time frame ‘08 • Develop measurable criteria for & implementation of a certification scheme • Develop & implement an incident reporting scheme (Bitinrep) • Discontinue use of coal tar primes and stone precoating fluids • Complete permitting of disposal sites for bitumen waste • Develop and implement codes of practices for: • Loading bitumen at refineries • Off loading bitumen • Heating and storing of bitumen • Use of solvents in laboratories • Implement an load accreditation program for asphalt tippers as part of certification scheme • Develop guidelines for the use of RAP in HMA

5. Self regulation time frame ‘09 • Recycle 50% of total RAP recovered in HMA • i.e. use up to 15% in new mixes by end of 09 • Recycle 80% of total RAP recovered in HMA • i.e. use up to 30% by end of 10 • Conduct audits & make first award for meeting requirements of certification scheme by Mar 09 • Host the first Industry conference on HSE for RSA with international speakers in Aug 09

6. HSE Certification:Introduction • Developed to make industry become self regulated & legally compliant in HSE • Encourage members to build on their own initiatives by using Sabita tools • To ensure a greater level of safety awareness within the Industry

7. Benefits of Certification • Certification through an independent auditor • Certification = ‘license to operate’ • Ensuring compliance with HSE laws • Ensuring sustainability of the industry

8. Measurable criteria • Members sites will need to be fully compliant with selected criteria depending on the nature of activities. • Criteria have been developed to: • Measure conformance against the requirements of the HSE Charter • Ensure minimum legal requirements are met • Criteria are dynamic and will change with time & legislation • Sabita has and will develop tools & guidelines to assist members to achieve compliance

9. Audits • Sabita to appoint independent auditors • Cost of audit = R3,000 • excludes cost of travel to remote locations • includes 2 site visits per audit • Audits will be done once Pre Audit Checklist has successfully been completed • Member has 3 months to rectify non-conformances after first visit • If he fails to meet requirement after 2 visit then he can reapply after 6 months

10. Acknowledgement of certification • Certification issued per site not per member • processing plant or depot • regional office for contractor • Certificate valid for 12 months • Process to be repeated annually • Successful sites will be: • Issued with COSHEC certificate • Issued with COSHEC flag • Able to use COSHEC logo on stationary • Published on Sabita website

11. How the process works • Self audit • Each site to complete a Pre-Audit Form • Review • On successful completion submit to Sabita • Sabita to notify auditor • On-site assessment • Auditor agree date with site for audit • Auditor to advise site of non-conformances • Site has 3 months to rectify before final audit • Certification • Certified compliant if the site meets all requirements after 2 audits

12. Criteria to measure conformance with HSE Charter requirements

13. 1.Be compliant with legislation • Keep records of: • Payments to DoL • Payments to COIDA • Minutes of Safety meetings • Display • OHS Act • Minutes of Safety meetings • Letter of appointments • Hold Safety meetings

14. 2. Compile company Safety policy • Compile written Company HSE policy • Display Sabita Safety Charter Generic HSE Policy HSE Charter poster

15. BitSafe 3. Induct & train employees • Safety induction • scheme for all new employees • keep signed records of induction • BitSafe training • training schedule • all ops staff • in 2 years • in all 13 modules BitSafe Induction form BitSafe Training Modules BitSafe Training Register BitSafe DVDs: 410, 420 & 430

16. 4. Issue PPE • Issue all workers withPPE • Keep a register • All vehicles & plant to have: • first aid kits • fire extinguishers PPE posters

17. 5. Conduct risk assessments • Written safe work practices & risk assessments • Material Safety Data Sheets (MSDS) for all hazardous substances used and manufactured Safety Contract File Manual 8: Safe and responsible handling of bitumen

18. 6. Report all incidents • Quarterly submission of bitumen related incidents • Proof of corrective action • Display lessons learnt on notice boards Bitinrep

19. 7. Use manufacture & apply non harmful products • Do not use, market or supply coal tar binders • Do not use petroleum derivatives for hand cleaning • Have fume cupboards in all laboratories using solvent Manual 26: Guidelines for priming and precoating Guidelines for using solvents in laboratories

20. 8. Reduce waste • Written procedures for disposing waste • Keep records of disposal at permitted landfill sites • Recycle RAP List of permitted landfill sites Update TRH 21: Recycling HMA

21. 9. Transport and accept • All vehicles transporting bitumen must have: • safe loading pass for loading at refineries • orange box with all documents • flushing certificates • dangerous goods declarations • All drivers transporting bitumen must have: • Undergone BitSafe training • All tippers carrying asphalt must be legally loaded • Plants must keep records • Contractor must keep records Manual 25: Quality management in handling bitumen Code of practice for loading bitumen

22. 10. Storage of bitumen • Offloading • Display instructions • Dedicated trained person • Sufficient lightening • Emergency shower • Fire extinguishers • Method for draining hose Manual 25: Quality management in the handling of bitumen Code of practice for offloading bitumen

23. 10. Storage of bitumen cont. • Storage • Bund walls • Oil separation sumps • Security fencing • Lagging on transfer pipes • Level indicators • Heat flues not to pass thru vapour space • Tanks must be marked Manual 25: Quality management in the handling of bitumen Code of practice for storing and heating bitumen

24. 11. Operate and maintain plant • Use drip trays on spray sites • Use non petroleum based release agents on tippers and pavers Code of practice for spraying bitumen

25. 12. Limit GHG & conserve energy • Promote • Warm asphalt mix technology • Use emulsions Industry position paper on sustainability

26. The way ahead • Explanation document on the scheme distributed to members • Following documents circulated to members for comments: • Bitumen incident reporting • Pre audits checklist requirements • Make presentations to management of members • Appoint and train auditors • Implement & award • Clients to make certification condition of contract