Secretary & Publicity Officer Training

1. Secretary & Publicity Officer Training Chris Kilin Socs Committee Member

2. Agenda of the session • Covering 3 main areas: • Key areas of responsibility • Skills needed to do a good job • Trouble-shooting common challenges

3. Key areas of responsibility for Secretaries • Record keeping • Completing society paperwork • Managing data • Organising meetings and booking rooms or venues • Writing and circulating the agenda • Responding to Union communication • Organise the AGM with the Society President Tips! • Hold meetings at the same time each week • Schedule meetings at regular intervals • Book meeting rooms well in advance • Always have an agenda

4. Key areas of responsibility for Publicity Officers • Organise publicity • Co-ordinating promotional opportunities • Keep branding consistent with logos • Organise and order hoodies or T-shirts • Set up the stall and publicity for Socs Fair in Term One • Advertise meetings/AGM/Socials • Record Keeping • Recording and reviewing publicity activity

5. Mutual areas of responsibility for both Secretaries & Publicity Officers • Understanding broader picture • Attending training • Scheduling • Reviewing activities & events • Communicating regularly with your members • Work with each other to decide how you will market your socials to your members • Secretaries might want to send member-emails • Publicity Officers could be in charge of other social media • BUT, most importantly, communicate with each other.

6. Key Skills to Have & Develop • Communication • Organisation • Time management • Decision making • Team work • Motivation • Strategic thinking • Problem solving • http://www2.warwick.ac.uk/services/scs

7. Challenge #1 Balancing your degree workload with exec roles can be challenging. What practical things can you do to make this balancing easier for yourself?

8. Challenge #1 A few ideas… • Your team may also be experiencing this so support each other • Propose sharing tasks when someone has a quieter spell • Diarise your time so that you are better organised • Speak to the SU if you are struggling!

9. Challenge #2 A committee member isn’t pulling their weight. What do you do?

10. Challenge #2 A few ideas… • Is this personal or professional? Always back up observations with evidence. • Look at their role description to assess their specific duties. • Are they not fulfilling their role or what you expect of them? • Put yourself in their shoes; think about why they are not fulfilling their role; Personal reasons? Duties too big to be practical for one person? • Arrange to speak with your President who will follow the matter up.

11. Questions?

12. Exec Training End of session Please take all of your belongings and return to Copper Rooms 2.