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Standing and Special Committees - Roles and Responsibilities

New Commissioner Meeting. Standing and Special Committees - Roles and Responsibilities. July 18, 2012 Garry Hinkley (ME) IFTA, Inc. Board of Trustees. Standing Committees. Agreement Procedures Committee Audit Committee Clearinghouse Advisory Committee Dispute Resolution Committee

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Standing and Special Committees - Roles and Responsibilities

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  1. New Commissioner Meeting Standing and Special Committees - Roles and Responsibilities July 18, 2012 Garry Hinkley (ME) IFTA, Inc. Board of Trustees

  2. Standing Committees • Agreement Procedures Committee • Audit Committee • Clearinghouse Advisory Committee • Dispute Resolution Committee • Industry Advisory Committee • Law Enforcement Committee • Program Compliance Review Committee

  3. Agreement Procedures Committee (APC) COMMITTEE RESPONSIBILITIES: The APC is responsible for reviewing the IFTA Articles of Agreement, the IFTA Procedures Manual and making recommendations for changes as needed, and other duties assigned to it by the Board. Additionally the APC is responsible for: • A. planning and participating in the annual Managers/Law Enforcement Workshop, • B. reviewing and commenting on ballot proposals, • C. reviewing and preparing responses for consensus board interpretation drafts referred to it by the Board, • D. developing ballot proposals and Board interpretation requests, • E. maintaining a committee member rotation chart, • F. recruiting members and maintaining a list of potential committee members, • G. making recommendations to the Board to fill committee vacancies; and • H. maintaining the IFTA Best Practices Administrative Guide.

  4. Audit Committee (AC) COMMITTEE RESPONSIBILITIES: The AC is responsible for reviewing the IFTA Audit Manual and making recommendations for changes as needed, and other duties assigned to it by the Board. Additionally the AC is responsible for: • A. advising the IFTA membership regarding audit matters; • B. planning and conducting an annual audit workshop; • C. reviewing and commenting on ballot proposals, • D. reviewing and preparing responses for consensus board interpretation drafts referred to it by the Board, • E. developing ballot proposals and Board interpretation requests, • F. maintaining a committee member rotation chart, • G. recruiting members and maintaining a list of potential committee members, • H. making recommendations to the Board to fill committee vacancies; and • I. maintaining the IFTA Best Practices Audit Guide.

  5. Clearinghouse Advisory Committee (CAC) COMMITTEE RESPONSIBILITIES: The CAC has the responsibility of advising the Board and the Executive Director of IFTA, Inc. of business rules for the operation of the Clearinghouse including consistency of submitted data, timeliness of the data, type of data allowed or required to be submitted. The CAC helps to ensure that the Clearinghouse operates within the IFTA requirements and that members find the data usable and accessible. The CAC is also responsible for suggesting enhancements to the Clearinghouse. Additionally, the CAC is responsible for: • A. serving as a technical source for membership; • B. maintaining a committee member rotation chart, • C. recruiting members and maintaining a list of potential committee members, and • D. making recommendations to the Board to fill committee vacancies.

  6. Dispute Resolution Committee (DRC) COMMITTEE RESPONSIBILITIES: The DRC has the following responsibilities: • A. facilitating resolution of disputes between member jurisdictions, and between member jurisdictions and licensees; • B. reviewing IFTA’s Dispute Resolution Process and procedures and recommending changes to the International Fuel Tax Association, Inc. (IFTA, Inc.) Board of Trustees (Board), as necessary; • C. maintaining a committee member rotation chart; • D. recruiting members and maintaining a list of potential committee members; • E. making recommendations to the Board to fill committee vacancies.

  7. Industry Advisory Committee (IAC) COMMITTEE RESPONSIBILITIES: The IAC is responsible for advising and assisting the IFTA, Inc., Board of Trustees (Board) and the other committees formed pursuant to the IFTA Articles of Agreement, and other duties assigned to it by the Board. Additionally the IAC is responsible for: • maintaining a committee member rotation chart, • recruiting members and maintaining a list of potential committee members, and • making recommendations to the Board to fill committee vacancies.

  8. Law Enforcement Committee (LEC) COMMITTEE RESPONSIBILITIES: The LEC has the responsibility of advising the IFTA membership regarding law enforcement matters and such other responsibilities as specified in the IFTA or assigned to it by the International Fuel Tax Association, Inc. (“IFTA, Inc.”) Board of Trustees (“Board”). Additionally the LEC is responsible for: • in the discharge of its responsibilities, seeking input from other committees formed pursuant to the IFTA, • planning and participating in the annual Managers/Law Enforcement Workshop, • reviewing and commenting on ballot proposals, • developing ballot proposals as appropriate, • maintaining a committee member rotation chart, • recruiting members and maintaining a list of potential committee members, • making recommendations to the Board to fill committee vacancies; and • maintaining the IFTA Best Practices Law Enforcement Guide.

  9. Program Compliance Review Committee (PCRC) COMMITTEE RESPONSIBILITIES: The PCRC has the responsibility of maintaining the IFTA Program Compliance Review Guide, reviewing all program compliance review reports to determine any needs for follow up or reassessment, to make findings of compliance or non-compliance, and such other responsibilities as specified in the IFTA or assigned to them by the International Fuel Tax Association, Inc. (IFTA, Inc.) Board of Trustees (Board). Additionally the PCRC is responsible for: A. seeking input from other committees formed pursuant to the IFTA, B. reviewing and commenting on ballot proposals as appropriate, C. developing ballot proposals as appropriate, D. maintaining a committee member rotation chart, E. recruiting members and maintaining a list of potential committee members, F. making recommendations to the Board to fill committee vacancies; and G. establishing and maintaining a pool of qualified individuals to conduct compliance reviews

  10. Special Committees • Attorneys' Section Steering Committee • Commissioner Training Committee • Information Technology Advisory Committee • Re-Audit and Re-Examination Working Group

  11. Attorneys’ Section Steering Committee (ASSC) SECTION RESPONSIBILITIES: The primary responsibilities of the Section are to: A. Provide training for personnel from IFTA jurisdictions by assisting them in becoming familiar with their responsibilities as attorneys in administering the IFTA program. Part of the educational role is to provide continuing legal education to those attorneys handling litigation in their jurisdictions, to provide a forum to review on-going issues and strategies, and to discuss recent case developments. B. To facilitate cooperation between the member jurisdictions. The Section provides a forum to discuss and resolve potential areas of conflict and a network of contacts in other jurisdictions to facilitate communication and encourage cooperation among jurisdictions. C. Review ballot proposals on behalf of the member jurisdictions and provide a forum for discussion of proposals with regard to any legal implications that may arise in the implementation of the proposals in the various jurisdictions. The Section may suggest methods of implementation that would avoid conflict with existing laws, rules and regulations within a particular jurisdiction. D. Plan and conduct the annual Attorneys’ Section meeting.

  12. Commissioner Training Committee (CTC) One of IFTA, Inc.’s Strategic Plan goals is, “To continuously plan, manage, and review IFTA, Inc.’s existing resources and new opportunities to ensure that organizational purposes are achieved”. Purpose of Charge: To develop IFTA Commissioner training. Charge: To identify needs for training, recommend how training needs can be met and determine whether to develop written materials, a webinar or both.

  13. INFORMATION TECHNOLOGY ADVISORY COMMITTEE (ITAC) COMMITTEE RESPONSIBILITIES: The ITAC has the responsibility of advising the Board and the Executive Director of IFTA, Inc. of proposed IT solutions that will improve the administration of the IFTA. Additionally, the ITAC is responsible for: A. serving as a technical source for membership; B. maintaining a committee member rotation chart, C. recruiting members and maintaining a list of potential committee members, and D. making recommendations to the Board to fill committee vacancies.

  14. Re-Audit and Re-Examination Issues Working Group (RRWG) The Re-Audit and Re-Examination Issues Working Group (RRWG) was created by the IFTA, Inc. Board of Trustees (Board) as a result of concerns raised by IFTA members and stakeholders following a dispute arising from a request to reaudit a licensee. Purpose of Charge: This charge is given to the RRWG to initially review policy considerations and questions arising from the re-audit and re-examination provisions found in the IFTA Articles of Agreement, Section R1360. Charge: The RRWG will research, discuss and provide recommendations to the Board regarding the following policy considerations and questions arising from R1360. The RRWG will look at these items without being bound by or attempting to draw conclusions based on the current re-audit and re-examination provisions currently found in R1360.

  15. Questions???

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