CTAA Expo 2009 State DOT Roundtable

1. CTAA Expo 2009State DOT Roundtable June 4, 2009 Providence, Rhode Island Kimberly A. Gayle, Office Chief Federal Transit Grants Programs Division of Mass Transportation

2. California’s Principles for Recovery Act Funds 1. Create and/or Retain Jobs 2. Provides Direct Payment 3. Eases Funding Restrictions

3. California’s Principles for Recovery Act Funds 4.Delivers Investment Where It Is Needed Most 5. Cuts Through the Red Tape 6. Provides Flexibility

4. California’s Principles for Recovery Act Funds 7. Reduces Time to Market 8. Addresses Immediate and Future Needs 9. Transitions to Sustainable Transportation Systems

5. Recovery Act 5311 Non-Urban Transit Capital Grant Process

7. Recovery Act Funding for California Transit Capital Apportionments (Millions)

8. Recovery ActNon-Urban Section 5311 Funds $34 Million Statewide

9. Comparison Recovery Act 5311 • 100% Federal • No Match • Capital Only (for now) • 180-days • Extensive Reports • Logos Normal FTA 5311 • 88.53% Federal • 11.47% Local Match • Operating & Capital • 1 Year Cycle • Quarterly Reports

10. California Recovery Act Action & Communication Plan • Internal Meetings with Programming, Contracts, Legal, Budgets, Accounting & Local Assistance, Procurement, and IT to Expedite Processes and Save Time!

11. California Recovery Act Action & Communication Plan • Teleconferences with Local Agencies • Technical Assistance and Outreach • CalACT Conference in March 2009 • E-mails, e-mails, e-mails! • Create/Maintain Website

13. Final apportionment was published in the Federal Register (March 5, 2009). The 180-day timeframe began on March 5, 2009 and ends September 1, 2009. • Approximately $34 million in ARRA funds. • 5% - Administration • 10% - Contingency • 15% - 5311(f) Intercity Bus Program • 70% Final apportionment }15%

14. Applications are due in Sacramento no later than COB, April 17, 2009. POST MARKS WILL NOT BE ACCEPTED. • Sets of applications • ARRA 5311 applications – Priority projects • ARRA 5311 applications – Backup projects ARRA The purpose of the backup application(s) is to fund projects with unexpended ARRA funds. • 5311(f) applications – Priority projects (Separate application)

15. Application review deadline May 8, 2009. • Complete applications includes: • Original signatures • Board Resolution • FTA Certifications & Assurances • Title VI • Public Hearing Notice (Hearing does not have to be conducted prior to submission of application, but has to be completed by June 30, 2009) • ARRA Certification

16. Application review/approval must be completed and submitted to the FTA by May 29, 2009.

17. We anticipate that some projects may include State Transportation Program (STP) funds, as such will require a FLEX FUND transfer. This process requires additional time. It is critical that MPOs inform Caltrans DMT of STP funds that will be used for ARRA projects.

18. Standard Agreements will be forwarded to agency on June 9, 2009. It is CRITICAL that these agreements be signed AND RETURNED within three weeks of receipt, or no later than July 6, 2009.

19. Three actions are occurring at the same time to meet the ARRA timeframe. • FTA is reviewing the submitted grant • The Department of Labor (DOL) is reviewing the grant, and, • The Standard Agreements have been sent for signature. The grant must be approved July 17, 2009.

20. ARRA funds will be ENCUMBERED August 7, 2009 To meet the 180-day timeframe it is CRITICAL that the Standard Agreements be signed AND RETURNED within three weeks of receipt, or no later than July 6, 2009.

21. Once the funds are encumbered, We expect to execute all standard agreements by August 21, 2009.

22. September 1, 2009 is the DEADLINE to meet the 180-day timeframe.

23. Requests for Reimbursements and monitoring will be done by District staff in accordance with current procedures as outline in the 5311 handbook. Once an standard agreement is executed, an agency may proceed with their project. REPORTING REQUIREMENTS: Applicants will be required to complete a monthly progress report due to Caltrans

24. 100% Recovery Act 5311 Non-Urban Transit Capital Grant 100 % Inventory Number Grant Amount Vehicles 137 $16,433,986 Facilities 29 $ 4,615,370 Equipment 360 $ 4,648,932 Paratransit Operating 7 $ 446,828 Mobility Management 4 $ 104,923 Safety & Security Improvements 5 $ 91,489 Preventive Maintenance 31 $ 5,923,472 Total Projects 573 $32,265,008 Grant Administration 5% $ 1,698,158 Grand Total for Grant $33,963,166

25. June-July 2009 Recovery Act Workshops

26. Preliminary Data for Reporting Impact to Jobs Based Upon Vehicle Procurements

27. CNG

28. CNG BUSES Twenty Orders for 30’– 40’ CNG buses • Number of direct, on-project jobs created or sustained (i.e. the number of employees created or sustained by the procurement, including employees of recipient, prime contractors, consultants, and subcontractors) • The project would sustain 40 production jobs for 4 months Total job hours created or sustained (i.e. the total job hours for employees cited above) • The job hours sustained for the 4 months would equal 36,000 Total payroll of job hours created or sustained (i.e. the total dollar amount of wages paid for job hours created or sustained) • The payroll cost with wages, taxes and benefits is $644,760.00

29. DIESEL

30. DIESEL BUSES Twelve Orders for 30’ – 40’ Diesel buses • Number of direct, on-project jobs created or sustained (i.e. the number of employees created or sustained by the procurement, including employees of recipient, prime contractors, consultants, and subcontractors) • The project would sustain 24 production jobs for 4 months Total job hours created or sustained (i.e. the total job hours for employees cited above) • The job hours sustained for the 4 months would equal 20,400 Total payroll of job hours created or sustained (i.e. the total dollar amount of wages paid for job hours created or sustained) • The payroll cost with wages, taxes and benefits is $365,364.00

31. CUT-AWAY STYLE

32. SMALL, MED, LARGE CUTAWAYS 65 Orders for Small Medium And Large Cutaways • Number of direct, on-project jobs created or sustained (i.e. the number of employees created or sustained by the procurement, including employees of recipient, prime contractors, consultants, and subcontractors) • The project would sustain 14 production jobs for 4 months Total job hours created or sustained (i.e. the total job hours for employees cited above) • The job hours sustained for the 4 months would equal 8,870 Total payroll of job hours created or sustained (i.e. the total dollar amount of wages paid for job hours created or sustained) • The payroll cost with wages, taxes and benefits is $150,790

33. Recovery Act Information • Caltrans Division of Mass Transportation http://www.dot.ca.gov/hq/MassTrans/ARRA-new.html • FTA Website http://www.fta.dot.gov/index_9440.html

34. Division of Mass TransportationContact Information James Ogbonna Section 5311 Branch Chief (916) 651-6116 james_ogbonna@dot.ca.gov

35. Division of Mass TransportationContact Information Chuck Gunter Procurement and Grants Management Branch Chief (916) 657-3875 Chuck_gunter@dot.ca.gov

36. QUESTIONS? Thank You!