Welcome to the Campus Solutions 9.2 Advisory Group Meeting

1. Welcome to the Campus Solutions 9.2 Advisory Group Meeting Click here for phone number and passcode if you’d like to join by phone. • Instructions for listening via telephone is found on the screen’s top left. Note: the meeting invite had the wrong information – it is different for every user. • For listening ease, please mute your microphone/phone. • Save questions for the end or ask in the chat window. • This will be recorded and uploaded to our Training & Documentation page after the presentation along with the slides. Mute microphone and disable camera Open chat or view other participants

2. Campus Solutions 9.2 Advisory Group Meeting2-28-19 Betsy Watts, Project Manager CS 9.2 Subcommittee Tom McNaughton, Dee Muir, Crystal Tangsrud

3. Roll Call

4. Meeting Purpose Discuss the following This Thursday’s meeting will focus strictly on communication and attendance is optional. The goal is to brainstorm specifics around communication and come up with a plan to carry forward. Suggested topics to discuss include: Early “Save the Date” Notice to Staff, Faculty, Students                 How to send notices                 When to send                 Who will be the one sending                 What the specifics of the notice will say If time permits, we will create a Rough Draft around timelines for the final communication once we are closer to the Go Live date.

5. Draft Project Timeline • Test Environment - Feb 15th Available (11 weeks) • Technical focus is rewriting/testing code and integration testing • Functional testing continues • Wrap up changes to end-user security • Create documentation & training plans  • Stage Environment - May 3rd Available (10 weeks) • User acceptance testing • Technical team responds to any issues raised by the testers • Deliver training • Finalize detailed plan for deployment • Go-Live Production is July 12th Weekend • Query Environment will be available July 22nd – Working to improve date

6. Draft Project Timeline

7. Draft - Testing Specifics

8. Campus Communication • General Communication to All • (Faculty, Staff & Students) • We will provide boiler plate materials electronically so campuses can customize and disseminate • Updates will also go to CIO Council • The next two slides will cover student and faculty communication with general discussion to follow

9. Students • Assumptions • We assume that all campuses will be communicating with students and may take advantage of the boiler plate documents we provide. • Feedback from the Peoplesoft Governance/Listening Tour suggested we reach out to the NDSA CTS Advisor Group. • Engagement • Working with NDSA – CTS Advisory Task Force Chair William Fleck • CTS Advisory Task Force demonstration planned for Feb • Training • NDSA didn’t think training necessary since it’s easier than the current system • Suggested brief tutorial along with contact information for additional help • Communication • NDSA suggested sending an email to all students about the change • One in May and another one right before Go Live • NDSA will include information about the upgrade in their newsletter

10. Faculty • Assumptions • We assume that all campuses will be communicating with students and may take advantage of the boiler plate documents we provide. • Engagement • Student Records User Group will devise strategy • Training • Communication Page intentionally left blank to solicit your suggestions and to spark conversation

11. Campus Communication • Other suggestions for communication? • Students • Faculty • Staff • How soon before Go Live should notification start?

12. Open Discussion Forum