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RFP No. 3970 - Motor Vehicle Title Printing and Mailing Outsourcing

The Department of Revenue is seeking a qualified vendor to outsource the printing and mailing of motor vehicle titles. The awarded vendor will be responsible for printing addresses and barcodes and delivering the documents for mailing.

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RFP No. 3970 - Motor Vehicle Title Printing and Mailing Outsourcing

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  1. RFP No. 3970

  2. ATTENDANCE • Roll Call • Please e-mail your business card to Michelle Smith (Michelle.Smith@its.ms.gov) • Attendees will be posted to the ITS website (www.its.ms.gov) RFP No. 3970

  3. AGENDA • First Roll Call – Michelle Smith- ITS • Project Overview – Department of Revenue • Lisa Chism, Deputy Office Director • Jennifer Morgan, Chief Information Officer • Procurement Guidelines – Michelle Smith • Questions/Answers (Answers to vendor questions during this vendor conference are not official until submitted in writing) • Wrap-up and Next Steps – Michelle Smith • Final Roll Call – Michelle Smith RFP No. 3970

  4. PROJECT OVERVIEW • DOR is seeking a qualified vendor to outsource the printing and mailing of motor vehicle titles. • Currently, DOR prints and mails approximately 910,000 new and duplicate titles every year. • DOR will be redesigning the title certificates and adding a Junk prototype. RFP No. 3970

  5. PROJECT OVERVIEW • The awarded Vendor would be responsible for printing addresses and barcodes and be responsible for the delivery of the documents for mailing. • Vendor will provide paper stock, vehicle title, and envelopes. • Vendor will also provide paper stock to DOR for issuance of Fast Track Replacements at the customer service window. RFP No. 3970

  6. CURRENT TITLE SAMPLES RFP No. 3970

  7. RFP RESPONSE • Proposal: 1 original, 6 copies • Submission Cover Sheet (Section I) • Proposal Exceptions (Section V) • Reponses to RFP Questionnaire (Section VI) • Point-by-Point Response to Specifications (Section VII) • Cost Information Submission (Section VIII) • References (Section IX) RFP No. 3970

  8. SCORING • Scoring is covered in Section VII: Technical Specifications, Item 14 • Scores are given based on a 10-point scale • Be sure to respond with “ACKNOWLEDGE”, “AGREED”, “WILL COMPLY”, or “EXCEPTION” to ALL specifications. • If a specification asks a question or requests information, please be specific in your response. • Non-Cost = 60 points; Cost = 40 points RFP No. 3970

  9. COST INFORMATION SUBMISSION • Section VIII *These quantity amounts are based on an estimated number of titles printed annually and does not warrant or represent actual quantities expected during the contract term. RFP No. 3970

  10. STANDARD CONTRACT • Exhibit A – Professional Services Agreement • Review the contract and take exceptions, if necessary RFP No. 3970

  11. UPCOMING DATES • Deadline for Vendor’s Written Questions • Friday, March 24 at 3:00 p.m. Central Time • Responses to Vendor Questions • Posted to the ITS Website by COB Wednesday, April 5 • Proposal Due Date • Friday, April 21 at 3:00 p.m. Central Time • Project Go-Live Deadline • October 9, 2017 RFP No. 3970

  12. ADDITIONAL INFORMATION • Vendor communication with the State • See Section II: Proposal Submission Requirements, Item 14 • Answers to questions asked during this vendor conference are not official until and unless submitted in writing. • Vendors may continue to check the ITS website for updates related to this RFP No. 3970. • www.its.ms.gov RFP No. 3970

  13. QUESTIONS & ANSWERS RFP No. 3970

  14. CLOSING • Roll Call • Please e-mail your business card to Michelle Smith (Michelle.Smith@its.ms.gov) • Attendees will be posted to the ITS website (www.its.ms.gov) RFP No. 3970

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