October 28,2009

1. October 28,2009 ANNUAL GENERAL MEETING

2. UBC Vancouver UBC Okanagan Robson Square Hospital Sites Webcast Welcome

3. Acceptance of the Agenda Motion: To adopt the agenda as presented.

4. Call to Order Welcome (Quorum) Acceptance of the Agenda Guest Speaker, Pierre Ouillet, Vice President Finance, Resources and Operations Approval of the Minutes of October 22,2008 President’s Report Executive Director’s Report Financial Issues Approval of Financial Statements as of June 30, 2009 year end. Motion to transfer surplus into Reserve Funds. Motion to effect a one-month dues holiday Appointment of the Auditor Committee Reports Advocacy Member Professional Development Communications Board Election Results Adjournment Agenda

5. Guest Speaker PIERRE OUILLET Vice President Finance, Resources & Operations

7. Questions/Comments e-mail: aaps@interchange.ubc.ca

8. Adoption of the Minutes Motion to adopt the minutes of the last Annual General Meeting of October 22, 2008.

9. President’s Report:Bernice Urbaniak Year in Review Priorities Going Forward Recognition of Outgoing Board Members Volunteer Recognition

10. Year in Review New Executive Director Electronic Voting IRP (Disability Benefits Plan) Market Salary Adjustment Staff Pension Plan HR Initiatives Volunteer Appreciation

11. Staff Changes Michael Conlon, Executive Director

12. Electronic Voting Adopted by special resolution at the 2008 Spring General Meeting First electronic election conducted before October 2008 AGM Results of this year’s election will be announced later by Michael Shepard, Nominations Committee Chair

13. IRP (Disability Benefit Plan) Committee: George McLaughlin Isabella Losinger Bernice Urbaniak Consultant: Kevin Jeffries, Pointbreak

14. Disability Benefit Plan Committee deliberations Governance Plan Design Progress to Date Information Sessions will be held this fall; dates to be announced

15. Market Salary Implementation Process began in January 2008 Report Received in January 2009 UBC proposal brought job families and levels to within 5% of comparator market End Result: 5.6M in salary adjustments Implemented in August 2009

16. Staff Pension Plan 79% of voting staff favoured changes proposed by the Pension Board 67% of voting staff favoured the 1.8% flat rate formula Implemented July 2009 http://www.pensions.ubc.ca/staff/

17. HR INITIATIVES Business Process Review On-line Recruitment now implemented Training and roll-out to be complete by Dec 2009 Focus on People http://www.focusonpeople.ubc.ca/ Respectful Workplace Environment Statement Managing at UBC (Training for new supervisors) Further initiatives to be announced Culture Survey Analysis now being finalized

18. Volunteer Appreciation Outgoing Board Members Internal Committees External Committees Orientation Presenters

19. Outgoing Board Members David Rowlands Jason Congdon Anne-Marie Hague

20. ADVOCACY COMMITTEE Anne-Marie Fenger (Chair) Moya Waters (Vice Chair) Damian Duffy Nancy Hogan Merry Meredith Daryl Stowe Robert Tudhope Bernice Urbaniak

21. COMMUNICATIONS Preeti Gill (Co Chair) Jamie Hall (Co Chair) Wendy Ma Dominique Yupangco

22. PROFESSIONAL DEVELOPMENT Wendy Ma (Chair) Linda Bonamis Justin Bonzo Julie Gemin (UBCO) Susanne Schmiesing Jenny Wong

23. ORIENTATIONPRESENTERS Clint Meyers Patty Parker Chris Skipper Robert Tudhope

24. NOMINATIONS COMMITTEE Michael Shepard (Chair) George McLaughlin Linda Rasmussen (VGH) Shawn Swallow (UBCO)

25. EXTERNAL COMMITTEES Return to Work Committee Bernice Urbaniak EFAP Committee Sharon Cory (acting) Health & Safety Committee: Mary Grenier

26. STAFF Michael Conlon Sharon Cory Petra Ormsby Jasmin Harry Michael St. Claire

29. Priorities for 2009/10 Define AAPS Staff and Board roles Target November 2009 Implement Disability Benefit Plan Target early 2010 Prepare for Bargaining Agreement expires June 30, 2010

30. Executive Director’s Report • Introduction • Report on Collective Bargaining Preparation • Strategic Challenges in the Year Ahead

31. Financial Issues Report: Edward Hung, Treasurer • Approval of Financial Statements as of June 30, 2009 year end. • Motion to transfer surplus into Reserve Funds. • Motion to affect a dues holiday • Appointment of the Auditor

32. Revenue

37. Motion #1: Approval of2008/09 Audited Statements Be it resolved to approve the Association’s 2008-09 audited financial statements as presented.

41. Motion #2: Transfers toReserve Funds “Be it resolved to transfer the 2008-2009 operating surplus of $259,138 into reserve funds.”

42. Motion #3: Dues Holiday Be it resolved that membership dues be waived for the pay periods ending January 15 and January 31 2010.

43. Motion #4: Appointment of Auditor for 2009 – 2010 “Be it resolved to appoint the firm of Goosen and Associates C.G.A. as the Association’s auditors for the 2009-10 fiscal year ending June 30, 2010.”

44. Standing Committees • Advocacy • Member P.D. • Communications

45. Advocacy Update:Our Process Fair but firm advocacy for our members. Work with departments towards effective resolutions. Build relationships with HR.

46. Member P.D. Update:Wendy Ma Last Year: Speakers: 4 Brain Boosting Secrets with Terry Smalls (320) Take Positive Control of the Future with Cheryl Cran (250) Lunchtime Learning: 5 Buying Your First Home with TD Bank and CHMC (70) In Charge of Change with Nisha Khare (100) Tax Tips with Dayna Holland (143) Workshops: 16 Project Management Phase 1 (125) Project Management Phase 2 (50) Process Mapping (75) Performance Management & Effective Feedback (75) Strategic Planning Tools for Teams (75)

47. Communications Update:Preeti Gill Annual Report 2009 (for 08/09 year) On the Radar 2008/09: 4 Issues Plans: Improve the AAPS website Update orientation program

48. Questions & Comments

49. Election Results Michael Shepard will now announce the results of the election for the Executive Board

50. Elections By Acclamation: President: Isabella Losinger 1st Vice President: Daryl Stowe 2nd Vice President: Justin Bonzo Secretary: Robert Tudhope Treasurer: Edward Hung