Cataloging at Source: The View from NATO

1. Cataloging at Source: The View from NATO

2. Overview • The DLA/DLIS enterprise • Cataloging at source projects sponsored by NATO Allied Committee 135 and DLIS • Expansion of the scope of codification • Importance of data quality

3. The DLA Enterprise as of October 19, 2006 Scope of Business FY02 Sales/Services: $21.5B FY03 Sales/Services: $25B FY04 Sales/Services: $28B FY05 Sales/Services: $31.8B FY06 Sales/Services: $35.5B FY07 Sales Projected: $34.4B • 54,000 Requisitions/Day • 8,200 Contracts/Day • #58 Fortune 500 – Above Sprint Nextel • #2 in Top 50 Distribution Warehouses • 26 Distribution Depots • 5.2 Million Items – eight supply chains • 25M Annual Receipts and Issues • 1411 Weapon Systems Supported • 132.8M Barrels Fuel Sold • $14.6B Annual Reutilizations/Disposals • Land/Maritime: $3.2B • Aviation: $3.4B • Troop Support: $11.6B • Energy: $13.5B • Distribution: $1.5B • Other: $1.2B • ~95% of Services’ repair parts • 100% of Services’ subsistence,fuels, medical, clothing & textile, construction & barrier materiel People • 20,805 Civilians • 519 Active Duty Military • 754 Reserve Military • Located in 48 States/28 Countries Foreign Military Sales • Sales: $1.18B • Shipments: 535K • Supporting 124 Nations

4. WORLD Customer Interaction Center DLIS-Support@dlis.dla.mil 1-877-352-2255 CLASS Defense Logistics Information Service (DLIS / J6B) Mission… To provide interoperable, integrated, quality logistics data and enterprise IT solutions for joint warfighters, the Military Services, the Defense Department, other Federal agencies and international partners in order to optimize the effectiveness and efficiency of the DOD Supply Chain. Business Profile Federal Logistics Information System (FLIS) Military Engineering Data Asset Locator System (MEDALS) Technology Mgmt- DLIS/DRMS (Networks / IA / CM / Testing) Data Integration (LINK / AV / DESX / Meta Data / Master Data / IDE) Environmental Initiatives (HMIRS / ERLS / EPRO) Multi-media Information (CD/DVD / On-Line / Tailored Extracts) DOD Cataloging & Provisioning Support Software Development (Web / Legacy / Contemporary) Data Quality E-Solutions (CCR / IUID / DOD EMALL) US National Codification Bureau / NATO AC/135 Our most valued resource… our people…1,389 plus Scope of Business $601.9M DOD EMALL Sales 445,862 products distributed i.e. FEDLOG 148,446 accounts to online systems 9,334 extracts provided containing over 10.9B records 6.9M active NSNs in FLIS 41.7M technical data assets indexed in MEDALS 286K calls annually 52 critical applications / 97 total applications 26 NATO and 28 “NCS sponsored” nations Vision… We are the premier provider of DOD supply chain data and logistics information technology solutions.

5. eOTD as International Standard • AC/135 goals and initiatives • eOTD recognition as an international standard through ISO • Integrate cataloging into the design (CAD/CAM) process • Establish procedures to mine Enterprise Resource Planning Systems (like SAP) for catalog data and convert to eOTD data • Work with NCS software vendors like ESG and AURA to adapt their software to import eOTD data • Improve data quality

6. Before use of disparate sources of non-digital design data reliance on potentially subjective human judgement operate as an additional process After use of digital design data in standard formats support for Codification decisions in computer software perform Codification at design time (cataloguing at source) Transformation through Automation impact: faster, better, cheaper

7. International Standards • ISO 22745 is a standard that that covers the tools for encoding data • ISO 8000 is a standard for information quality in terms of encoding, completeness, origination and accuracy

8. Smart STEP Codification • The Smart STEP Codification (SSC) tool converts STEP files automatically into eOTD/NCS item descriptions • Dramatic improvement in Data Quality • Potential for Huge savings • Work remains….

9. Conceptual Architecture Smart Codification tool source design for item of production characteristics for item of supply • format options: • standards • e.g. ISO 10303 • proprietary software • e.g. CAD, ERP • format options: • ACodP1 NADEX • eOTD specification for Codification characteristics • format options: • FIIG in XML • eOTD Identification Guide ISO 10303 STEP Raw Data

10. Data Quality Sources of Data Quality Problems Problems Due to Poor Data Quality • Extra time to reconcile data • Loss of credibility in a system • Extra costs • Customer dissatisfaction • Delay in deploying a new • system • Lost revenue • Compliance problems • Data entry by employees • Changes to root/source • systems • Data migration or conversion • projects • Mixed expectations by users • External data • System errors • Data entry by customers

11. Data Quality • Data Quality is essential and must be done • Functional “owners” have a key role: Data experts lead the quality effort • Need for quality permeates logistics data • Built into each new system • Participation at all levels • COURAGE 11

12. Codification Concepts Expand • Across the supply chains • Logistics Master Data • material / vendor / customer • Data life cycle management – design through disposal • Unique Identification • Services Customer Production Vendor Facilities Material Services

13. 2015: A New Data World • eOTD is fully integrated into government and industry websites and facilitates seamless data exchange and product searching ABC Corp. DOD MoD Customer

14. 2015: A New Data World Acquisition, design, manufacturing Industry: better market and sell STEP Standard productattributes User: better search and buy eOTD NATO Codification: benefits and efficiency Suppliers

15. Data is the DNA Data is the DNA of materiel management • Acquisition • Financial management • Hazardous material • Freight and packaging • Maintenance • Sustainability • Disposal • Demilitarization Development In-Storage In-Transit In-Theater Disposal NSN UID RFID