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Compliance Systems Integration

Compliance Systems Integration. OSR-Evanston Quarterly Network Tuesday, November 19, 2013 . Sara Krentz Business Systems Analyst Associate. Purpose. Increase compliance by directly connecting IRB and ACUC protocols with the sponsored projects they represent Oversight will be easier

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Compliance Systems Integration

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  1. Compliance Systems Integration OSR-Evanston Quarterly Network Tuesday, November 19, 2013 Sara Krentz Business Systems Analyst Associate

  2. Purpose • Increase compliance by directly connecting IRB and ACUC protocols with the sponsored projects they represent • Oversight will be easier • Allowability of costs • Project shutdown • Data can be analyzed on a broad scale

  3. Phase I • Ability to search for IRB and ACUC protocols in InfoEd Approvals tab in proposals and link the search results to the proposal record • Approved dates, review status, etc feed from IRB/ACUC systems directly • Ability to do quick lookups in InfoEd

  4. Phase I • Converting data currently in systems • Data will be available in reporting systems • Expiring protocols on active projects • Proposals which have human or animal subjects but don’t have protocols linked • Etc!

  5. Limitations • Approval letter is not included in the data feed, so will still need to be retrieved from the PI or from IRB/ACUC directly • Linkage cannot be made from IRB/ACUC protocol end, only from InfoEd

  6. Phase II • After IRB and ACUC systems are upgraded • Will be able to search InfoEd proposals from the protocol entry side and link • Link will flow back into InfoEd proposal pages as protocol information is updated • IRB and ACUC offices will have InfoEd data easily available in their systems

  7. Phase III? • Reports • Approval letters • Etc!

  8. Availability • Café and InfoEd setting timeline for technical implementation • Could be week of Thanksgiving

  9. In the meantime… • Access to IRB system • Benefits include ability to look up statuses, assist with reminding PIs to renew protocols, pull approval letters • Contact IRB about options

  10. Deadline Entry

  11. Why Deadlines? • OSR uses deadlines to prioritize/manage workload • Follow up on proposals with deadlines already passed • Follow up on proposals with soon upcoming deadlines • Ultimately more accurate data available in InfoEd

  12. Updates to InfoEd Setup Questions • No longer able to say ‘no deadline’ • This is already true on Routing Form • Deadline will have to be entered to complete Setup Questions • Text to give some guidance on deadline entry

  13. Types of Deadlines • Electronic • Default value, used in majority of cases • Postmark • If mailing, and deadline based on when put in mail • Receipt • If mailing and must arrive by the deadline • Target • If no firm deadline

  14. Target Deadlines • Use this if the sponsor has not given a hard deadline • Use this for after-the-fact proposals with no deadline • If no deadline information exists, enter a date 5 business days or further from when proposal is ready for review by OSR

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