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HE v.9 Upgrade Student Administration (SA) SA UL Meeting March 26, 2008

HE v.9 Upgrade Student Administration (SA) SA UL Meeting March 26, 2008. HE v.9 Upgrade Topics. Tentative Upgrade Window Training & Support Resources Reporting Impacts Upgrade Change Summary Communications Unit Liaison Action Item: Share information with units.

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HE v.9 Upgrade Student Administration (SA) SA UL Meeting March 26, 2008

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  1. HE v.9 Upgrade Student Administration (SA) SA UL Meeting March 26, 2008

  2. HE v.9 Upgrade Topics • Tentative Upgrade Window • Training & Support Resources • Reporting Impacts • Upgrade Change Summary • Communications Unit Liaison Action Item: Share information with units

  3. Tentative Upgrade Window • Tentative upgrade service interruption (HEPROD): • 5pm, Thursday, 6/5/08, to 7am, Monday, 6/9/08 • HEODS, U-M Data Warehouse, & My LINC available during upgrade weekend.

  4. Training & Support Resources Version 9 training & documentation available May 5 • An eLearning course highlighting the changes to HRMS & SA M-Pathways system • Overview of Change documents for HRMS & SA M-Pathways system and HRMS & SA data sets • Demonstration simulations for Student Center, Faculty Center, Student Services Center & others • Interchanges/Webcasts highlighting key specific changes (i.e. person model) • U-M Data Warehouse labs to assist with BusinessObjects user reports

  5. Training & Support Resources Current SA and HRMS training and documentation updated to v.9 in phases. • Phase1 complete by June 9 • 42 out of 79 HRMS & SA instructor-led & eLearning courses • Over 1000 documents • Phase 2 complete by September 30 • Remaining courses and documents • My LINC will be available during the upgrade outage.

  6. Report Impacts Vista Plus will be retired.  • Reports previously viewed with Vista Plus will be available through Report Manager or the U-M Data Warehouse • Reports generated prior to the upgrade will remain in Vista Plus until October 1st The upgrade requires changes to some table and field structures. These changes affect some reports in some: • U-M Data Warehouse data sets • PS Queries • RDAs • Interfaces

  7. Report Impacts RDAs & Interfaces • MAIS has identified impacts for RDAs and interfaces • MAIS has contacted RDA and interface owners and will assist units as they update RDAs and interfaces

  8. Report Impacts U-M Data Warehouse • UM-Maintained reports • MAIS will update and test all affected reports • User reports • WebI users will need to update their own user reports after the upgrade in June • Data set refresh/update schedule and other important information will be communicated in May

  9. Report Impacts PS Query–General • A reference document for Query users available in May • Queries in the upgraded system will operate the same as queries in the current FIN M-Pathways system

  10. Report Impacts Public PS Queries • MAIS will convert and test all public queries. Private PS Queries (very few users have this access) • Users need to update their own private queries after the upgrade • Queries created or modified after 5/19/08 will not be moved to v.9 • Users will receive communications in April with dates and details

  11. Upgrade Change Summary • Person model • Preferred Names • SINOAs • Demonstrations • Operational User • Student Center • Student Services Center • Faculty Center

  12. Person Model • Person-centric repository of bio/demo data (Person Model) for efficient tracking and reporting • The person model is a delivered feature in V9 which is required to implement • Person Model is a term to describe the information that is tracked about a person • Names • Addresses • The relationship(s) the person has to the organization • Ranges for employment record numbers no longer needed • Employment type defined as regular or temporary

  13. Preferred Names • Changes with the upgrade: • Preferred name displays on additional pages within Student Center, Faculty Center, and key unit Human Resource pages • Available in the data warehouse • Current uses which are not changing w/upgrade: • UM on-line directory • Preferred name view (M_CC_ORDRNAM_VW) for PS Query and RDA links • Preferred name will not replace where legal name is required

  14. SINOAs • SINOAs for admissions applicants will be discontinued at time of upgrade. Currently, an SSN or SINOA number must be entered in the system before an applicant can be admitted. • Details included in March 2008 SA Update communication • Available in My LINC

  15. Communications Communications have begun and are targeted to audience type: • Unit Liaisons & Administrators • M-Pathways operational users • Students • Faculty Ongoing info available on the MAIS Web http://www.mais.umich.edu/upgrades/he_upgrade.html UL Action: Encourage users to visit the site for info

  16. Communications

  17. Communications

  18. Questions?

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