Exploring Word 2003 - Grauer and Barber

1. Exploring Word 2003 - Grauer and Barber 1 Exploring Microsoft Word 2003

2. Exploring Word 2003 - Grauer and Barber 2 Objectives (1 of 2) Explain how the Undo and Redo commands are related to one another Move/Copy text within a document Distinguish between the Windows clipboard and the Office clipboard Use the Find and Replace commands Define and use scrolling; move to the beginning and end of a document Define typography; distinguish between a serif and a sans serif font Stress to the students that these items must be mastered before progressing on to the next chapter.Stress to the students that these items must be mastered before progressing on to the next chapter.

3. Exploring Word 2003 - Grauer and Barber 3 Objectives (2 of 2) Use the Format Font command and equivalent toolbar buttons Use Format Paragraph command and equivalent toolbar buttons Set tabs and indents using the ruler or equivalent commands Use the Borders and Shading command Use the Page Setup command to change margins and orientation Change the column structure of a document through section formatting Stress to the students that the chapter sections should be read before progressing on to the hands-on exercises. They tend to want to start hands-on and then ask questions that are clearly defined in the text. Chapter 2 on editing and formatting contains the “real heart” of word processing. We use word processing because it is easy to change (edit) and it makes our thoughts and words look great (formatting). Caution students to spend a limited amount of time formatting their documents. Sometimes we spend more time making it “look pretty” instead of clarifying our thoughts and words. I always say, “There are at least three ways to do almost everything with computers.” Usually students are satisfied knowing only one way, which may be the slowest. Remind them that there is more than one correct answer and more than one method to learn. We use word processing because it makes editing changes so easy. Formatting makes our words look great and helps to get our message across to our readers.Stress to the students that the chapter sections should be read before progressing on to the hands-on exercises. They tend to want to start hands-on and then ask questions that are clearly defined in the text. Chapter 2 on editing and formatting contains the “real heart” of word processing. We use word processing because it is easy to change (edit) and it makes our thoughts and words look great (formatting). Caution students to spend a limited amount of time formatting their documents. Sometimes we spend more time making it “look pretty” instead of clarifying our thoughts and words. I always say, “There are at least three ways to do almost everything with computers.” Usually students are satisfied knowing only one way, which may be the slowest. Remind them that there is more than one correct answer and more than one method to learn. We use word processing because it makes editing changes so easy. Formatting makes our words look great and helps to get our message across to our readers.

4. Exploring Word 2003 - Grauer and Barber 4 Case Study: Friends of Canby County The opening case study focuses on editing an existing business letter requesting funds for charitable support. The case describes how you, a new executive director, must update and format an existing letter to send out to the public requesting auction items for donation. Students are asked to improve formatting of the letter, turn a paragraph into a bulleted list, and to add three columns.

5. Exploring Word 2003 - Grauer and Barber 5 Moving and Copying TextTerms to know Cut Copy Paste Windows Clipboard Paste Special command Office clipboard Undo Redo The Cut command removes the selected text and places it on the clipboard. The Copy command places a duplicate of the selected text on the clipboard. The Paste command puts the contents of the clipboard into the document. Move or copy information using drag-and-drop editing. Select the information, and then use the right mouse button to drag the selection to the new location. The Office/Windows Clipboards are temporary storage areas available to any Windows application. The Undo command reverses the effect of previous commands. The Redo command reverses the last command that was undone.The Cut command removes the selected text and places it on the clipboard. The Copy command places a duplicate of the selected text on the clipboard. The Paste command puts the contents of the clipboard into the document. Move or copy information using drag-and-drop editing. Select the information, and then use the right mouse button to drag the selection to the new location. The Office/Windows Clipboards are temporary storage areas available to any Windows application. The Undo command reverses the effect of previous commands. The Redo command reverses the last command that was undone.

6. Exploring Word 2003 - Grauer and Barber 6 Find Command The Find command locates a designated character string and optionally replaces it with different characters. The Replace command locates a designated character string and replaces it with different characters. The Selection bar is a blank column at the far left of the document window. Use the selection bar to select a line, paragraph, or the entire document. A case-sensitive search finds word matches only if the words are exactly the same with respect to uppercase and lowercase letters. A case-insensitive search finds word matches regardless of the use of uppercase and lowercase letters. The automatic replacement substitution is made automatically when executing a Replace command. The whole-word replacement replaces only entire words, not parts of a word, when executing a Replace command.The Find command locates a designated character string and optionally replaces it with different characters. The Replace command locates a designated character string and replaces it with different characters. The Selection bar is a blank column at the far left of the document window. Use the selection bar to select a line, paragraph, or the entire document. A case-sensitive search finds word matches only if the words are exactly the same with respect to uppercase and lowercase letters. A case-insensitive search finds word matches regardless of the use of uppercase and lowercase letters. The automatic replacement substitution is made automatically when executing a Replace command. The whole-word replacement replaces only entire words, not parts of a word, when executing a Replace command.

7. Exploring Word 2003 - Grauer and Barber 7 Replace Command

8. Exploring Word 2003 - Grauer and Barber 8 Go To Command

9. Exploring Word 2003 - Grauer and Barber 9 Scrolling

10. Exploring Word 2003 - Grauer and Barber 10 The View Menu and Zoom Command

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12. Exploring Word 2003 - Grauer and Barber 12 Typography: Terms to Know Mono-spaced typeface Proportional typeface Font Type size Point size Format Font command Typography Typeface Times New Roman Arial Courier New Serif typeface Sans serif typeface Typography is the process of selecting typefaces, type styles, and type sizes. Typeface is a complete set of characters with the same general appearance. Times New Roman is a popular serif typeface supplied with Window, while Arial is a popular sans serif typeface; both are proportionally spaced typefaces. A serif typeface is a typeface with serifs (cross lines at the end of the main strokes of each letter). Finally, a sans serif typeface is a typeface without serifs (without cross lines). Courier New is a monospaced typeface supplied with Windows. A monospaced typeface uses the same amount of space (width) for every character, while a proportional typeface allocates space according to the width of the individual character. A font (as the term is used in Windows) is a specific typeface in a specific style. Type style refers to the variations in the typeface, such as boldface and italics. Type size refers to the vertical measurement of the typeface and is specified in points. The Format Font command allows you to select the typeface, size, and style of the text in a document. Typography is the process of selecting typefaces, type styles, and type sizes. Typeface is a complete set of characters with the same general appearance. Times New Roman is a popular serif typeface supplied with Window, while Arial is a popular sans serif typeface; both are proportionally spaced typefaces. A serif typeface is a typeface with serifs (cross lines at the end of the main strokes of each letter). Finally, a sans serif typeface is a typeface without serifs (without cross lines). Courier New is a monospaced typeface supplied with Windows. A monospaced typeface uses the same amount of space (width) for every character, while a proportional typeface allocates space according to the width of the individual character. A font (as the term is used in Windows) is a specific typeface in a specific style. Type style refers to the variations in the typeface, such as boldface and italics. Type size refers to the vertical measurement of the typeface and is specified in points. The Format Font command allows you to select the typeface, size, and style of the text in a document.

13. Exploring Word 2003 - Grauer and Barber 13 Format Font Command

14. Exploring Word 2003 - Grauer and Barber 14 Page Setup - Margins The Page Setup command found on the File menu lets you change margins, paper size, orientation, paper source, and/or layout. Portrait Orientation shows and prints a vertical orientation of the page, such as in portrait photographs. Landscape orientation shows and prints a horizontal orientation of the page, such as in a landscape painting. Inserting a page break allows you to go to the top of the next page. A soft page break is created by the word processing application, and a hard page break is inserted by the user and will send the insertion point to top of the next page. The Page Setup command found on the File menu lets you change margins, paper size, orientation, paper source, and/or layout. Portrait Orientation shows and prints a vertical orientation of the page, such as in portrait photographs. Landscape orientation shows and prints a horizontal orientation of the page, such as in a landscape painting. Inserting a page break allows you to go to the top of the next page. A soft page break is created by the word processing application, and a hard page break is inserted by the user and will send the insertion point to top of the next page.

15. Exploring Word 2003 - Grauer and Barber 15 Page Setup - Layout

16. Exploring Word 2003 - Grauer and Barber 16 Page Breaks Soft page break Hard page break Column break Continuous

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18. Exploring Word 2003 - Grauer and Barber 18 Paragraph Formatting The Format Paragraph command allows you to specify the alignment, indentation, line spacing, and pagination for the selected paragraph(s). Alignment is the horizontal positioning of the text on the page. Text can be left aligned, right aligned, centered, or justified. An indent is the distance between the text and the margin. Paragraphs can be indented (moved in) so they have a different margin from the remainder of the document. Left indent moves the paragraph in from the left margin of the document. Right indent moves the paragraph in from the right margin of the document. A special indent is a special type of indentation different from the left or right indent. The two types of special indentation are first line and hanging. A first line indent left indents only the first line in the paragraph. A hanging indent indents all but the first line of the paragraph. A tab stop is a measured position to align text at a specific horizontal location. Tabs can include leader characters – a character (typically dots or hyphens) that is used to draw the reader’s eye across the page. It is usually used in a table of contents list. Hyphenation determines the hard break of longer words. Finally, line spacing determines the space between the lines in a paragraph. Common line spacing is single or double.The Format Paragraph command allows you to specify the alignment, indentation, line spacing, and pagination for the selected paragraph(s). Alignment is the horizontal positioning of the text on the page. Text can be left aligned, right aligned, centered, or justified. An indent is the distance between the text and the margin. Paragraphs can be indented (moved in) so they have a different margin from the remainder of the document. Left indent moves the paragraph in from the left margin of the document. Right indent moves the paragraph in from the right margin of the document. A special indent is a special type of indentation different from the left or right indent. The two types of special indentation are first line and hanging. A first line indent left indents only the first line in the paragraph. A hanging indent indents all but the first line of the paragraph. A tab stop is a measured position to align text at a specific horizontal location. Tabs can include leader characters – a character (typically dots or hyphens) that is used to draw the reader’s eye across the page. It is usually used in a table of contents list. Hyphenation determines the hard break of longer words. Finally, line spacing determines the space between the lines in a paragraph. Common line spacing is single or double.

19. Exploring Word 2003 - Grauer and Barber 19 Line and Page Breaks

20. Exploring Word 2003 - Grauer and Barber 20 Hyphenation

21. Exploring Word 2003 - Grauer and Barber 21 Tabs

22. Exploring Word 2003 - Grauer and Barber 22 Borders and Shading

23. Exploring Word 2003 - Grauer and Barber 23 Column Formatting Column formatting enables you to create columns within your document. The columns can be of equal or different size, and you can also place a line in between your columns. Column formatting enables you to create columns within your document. The columns can be of equal or different size, and you can also place a line in between your columns.

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25. Exploring Word 2003 - Grauer and Barber 25 Summary (1 of 2) Moving and copying text Undo and Redo Commands Find, Replace, and Go To commands Scrolling View Menu Typography Type size Format font command A chapter summary is given for each chapter of the textbook. Students should master the concepts and vocabulary of this chapter before progressing to the next. At least one additional practice exercise or case study should be assigned. Students can follow the “recipes” of the Hands-On Exercises without learning or understanding the concepts. The additional practice gives the student a way to practice application of their new knowledge. At least one additional practice exercise or case study should be assigned. The additional case studies give the students a way to practice application of their new knowledge.A chapter summary is given for each chapter of the textbook. Students should master the concepts and vocabulary of this chapter before progressing to the next. At least one additional practice exercise or case study should be assigned. Students can follow the “recipes” of the Hands-On Exercises without learning or understanding the concepts. The additional practice gives the student a way to practice application of their new knowledge. At least one additional practice exercise or case study should be assigned. The additional case studies give the students a way to practice application of their new knowledge.

26. Exploring Word 2003 - Grauer and Barber 26 Summary (2 of 2) Page Setup Command Page Breaks Alignment Indents Tabs Hyphenation Line Spacing Format Paragraph Command Borders and Shading Column Formatting

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29. Exploring Word 2003 - Grauer and Barber 29 Questions?