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Coventry Launch of the Cost Calculator for Children's Services Monday 3 rd November 2008

Coventry Launch of the Cost Calculator for Children's Services Monday 3 rd November 2008. Background. Activity Included. Decide to look after Care planning Maintaining placement Leaving Care Finding subsequent placement Review Legal interventions Transition to Aftercare.

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Coventry Launch of the Cost Calculator for Children's Services Monday 3 rd November 2008

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  1. Coventry Launch of theCost Calculator for Children's Services Monday 3rd November 2008

  2. Background

  3. Activity Included Decide to look after Care planning Maintaining placement Leaving Care Finding subsequent placement Review Legal interventions Transition to Aftercare Finding education provision Ongoing education provision Leaving education provision Complex Cases Panel Assessment for SEN SEN Disputes and Tribunals SEN Review Multidimensional Treatment Foster CareFive local authorities OverheadsEight local authorities Health & Mental HealthCheshire Children in Needlinked to CiN census Social CareLooked After Children EducationCoventry Youth Justice & Socio-Legal planned United StatesOregon Social Learning Center

  4. Launch Programme

  5. Placement Fees What is the Cost Calculator? Accurately compares the true costs of different types of care. Everything Else

  6. Coventry’s Cost Calculator • Gathering Unit Costs for Coventry • Importing Coventry LAC and SEN data

  7. Unit cost of activity Number of hours taken for activity Hourly cost of postholder who carries out activity = x Gathering Data: Methodology • Recording the time taken to complete specific activities e.g. • Assessment of Special Educational Needs • Care Planning • Ongoing support to care placement and education provision • Looked After and SEN Reviews

  8. Gathering Data: Focus Groups SEN Education Officer Head of SEN Parent Partnership Officer Head of Education Welfare Service Educational Psychologist Who goes?      How long? 30 mins 30 mins 30 mins 30 mins 30 mins Where held? SEN Office Travel N/A N/A 1 hour 1 hour 1 hour

  9. Gathering Data: Unit Costs • Cost of Standard Case = £600 • Add complexities: • Child with complex needs such as emotional behavioural difficulties = £535 • Dispute entering tribunal = £865 • Total Cost of Complex Case = £2000

  10. SSDA 903 Child-Level Data

  11. Analysis of Financial Arrangements for a major residential contract Overnight Residential One night Day Trips or Outings Two trips Community Activities Five evenings • Information for Short Breaks Consultation Existing Uses of the Cost Calculator Goal: Mainstreaming information.

  12. Key Benefits • Complete information: Accurately compare the true costs of different types of care • Transparent costs: Promotes greater cost-consciousness in both social care and education • Enables more effective decision making in planning and commissioning services – resulting in better use of resources and improved outcomes.

  13. Cost Calculator Group Report Cost Calculator Group Report Cost Calculator Group Report Need Age Placement Cost Calculator Group Report Cost Calculator Group Report Cost Calculator Group Report SEN School Year School Type Reporting requirements We will be seeking your ideas about reports you need.

  14. Reporting requirements: Case Study • Complex Cases Panel • Information requirements: • Knowledge about existing situation and • Compare possible placements. • How can we use the Cost Calculator? • Additional management information to make informed decisions.

  15. Charles’s Report LA Residential: £116,000 Total Cost: £120,000 Reporting requirements: Complex Cases Panel Existing Situation • Look up Individual Child Record for Charles

  16. Reporting requirements: Complex Cases Panel Compare Possible Placements • Existing local authority residential • Placement with out-of-city agency residential • Placement with in-city residential contract Band B What are our anticipated costs till 31st March if we place Charles today? Solution: Conduct a what-if analysis!

  17. Charles’s Report 03/11/2008 to 31/03/2009 Charles’s Report 03/11/2008 to 31/03/2009 Charles’s Report 03/11/2008 to 31/03/2009 LA Residential: £67,000 Agency Residential OOC: £78,000 Contract Band B in-city: £64,000 LA Residential in LA (Default) (Default) - Changed to: Ag Residential + Ed in LA Northern Care Northern Care Contract In City Band B Reporting requirements: Complex Cases Panel

  18. Training Programme Aim • Train users in each area of CLYP to use the CCfCS to generate information appropriate for their managers. Objectives • To develop an understanding of the CCfCS and what it will do; • to learn how navigate around CCfCS and produce and save reports; • to interpret and use data from CCfCS.

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