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StudentInformation (DASL)

StudentInformation (DASL). EMIS Updates May 6, 2013. Debbie Barbee Greg Spencer. Agenda. Project Update – Greg Spencer, Director of StudentInformation What’s new for 13N & 13G Other updates FY14 Changes. Project Update. 13N Updates. Some changes pending documentation from ODE

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StudentInformation (DASL)

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  1. StudentInformation (DASL) EMIS Updates May 6, 2013 Debbie Barbee Greg Spencer

  2. Agenda • Project Update – Greg Spencer, Director of StudentInformation • What’s new for 13N & 13G • Other updates • FY14 Changes

  3. Project Update

  4. 13N Updates • Some changes pending documentation from ODE • Some changes in 13.5 release – May 8th • Remaining changes for N or G in Hotfix

  5. 13.5 Updates New Element: Attending Building IRN Next Year • Added to FN Attributes Tab

  6. Attending Building Next Year • Value must be building IRN within district or ‘******’ • ‘******’ for Withdrawn & Graduated students • All students defaulted to ‘******’ for now • Per ODE, if you can’t report a school IRN value for ‘N’, report ‘******’

  7. Related Updates (13.5) • Student Profile Bulk Update (diagnostic elements & Attending IRN NY) • Power Withdraw – will update value to ‘******’ when students are withdrawn • Student District Withdrawal (single student)

  8. 13.5 Updates New Diagnostic Result Code elements for 3rd Grade Reading Guarantee – Reading, Math & Writing

  9. 3rd Grade Reading Guarantee • All students defaulted to ‘**- Not Required’ • Use Student Profile Bulk Update to update applicable students • Only need to update applicable grade levels

  10. Future Related Changes • Update FN transfer to include new elements • Student Promotion to automatically populate to promoted building • Student verification error/checking • EZQuery Pages (SSS, JVS/Home Share, EMIS Demographics display)

  11. FN Record Changes

  12. 13.5 Updates – DL Building Grade Schedule Updates • Reinstated the ‘Copy records from Reporting Period K’ function

  13. DN District Record Update Add element for District Wellness Policy • Added to District DN record • Y/N Values only Waiting on requirements for PE Assessment Performance Indicator attributes

  14. 13.5 Updates Student Verification • Added checks for the new 3rd grade guarantee elements

  15. 13.5 Updates Grade Level added to Verify Special Education messages and reports

  16. 13.5 Updates FA Assessment Changes • Including latest result for each part per student • Include all current year results if student tested multiple times

  17. Assessment Import Changes • Updated Import to handle changes for Alternate Assessments • Will now report scaled score rather than raw score • Still using test type = ‘ALT’ • Applies to OGT & OAA

  18. 13.5 Updates • PS GGG Assessment Maintenance & Otela Maintenance updated • Multiple records with the same date were not displaying in the grid • Now, only latest entered record for the test date will display • Pre-ID for Otela • Added sent to reason JV for students to be included • Corrected issue where students with blank status code description weren’t included

  19. 13.5 Updates WebXam Coordinators Update • Corrected issue where coordinators weren’t updated to the next school year

  20. 13.5 Updates Updates to schedule maintenance pages so users can do a transfer w/a drop or a remove, regardless of whether the course is a CTE course or not • course section assignments • Requests and assignments page

  21. Updates FE Record Transfer added to the period G cycle (In process)

  22. Changes Pending Requirements • Coding for Peterson Scholarship Students • Instructions for reporting Special Ed events for non-pub students • Coding changes in court Placement reporting • Final info on Local Wellness Policy element • PE Assessment result elements on District/Building Maintenance records • Changes related to removing Tech Prep

  23. Additional Changes in Production Special Services Defaults • Values not included in GE transfers

  24. CTE Assessments Tab Updates

  25. Student Missing Override Record- FC Records Enables users to create records for students who were withdrawn in a prior year but were not reported as withdrawn in period N of prior year. Transfer process also included

  26. New Report Builder Reports • Discipline Action – lists actions to students by grade • CTE Assessment Lists (13.6) • Period G Student Core Summary Report • Period K Non-Graduate Core Summary Report

  27. New Search Option on Advanced Student search – Course Section Search

  28. Non-EMIS Updates • Contacts rewrite • Family Groups • Shared student contacts (13.5) • Professional Contacts (13.5) • Future – Discipline rewrite

  29. Other Projects • eTranscript • Student Electronic Record Exchange • LINK

  30. FY14 EMIS Changes Waiting for updates from ODE

  31. Questions? Thank you!!!!!

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