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PREPARATION OF A DD FORM 254 FOR SUBCONTRACTING Cal Stewart ISP

PREPARATION OF A DD FORM 254 FOR SUBCONTRACTING Cal Stewart ISP. DD Form 254 Preparation. DD Form 254 Preparation. WHAT IS THE DD FORM 254?. Contract document that provides classification guidance to Contractors who perform on U.S. Government classified contracts.

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PREPARATION OF A DD FORM 254 FOR SUBCONTRACTING Cal Stewart ISP

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  1. PREPARATION OF A DD FORM 254 FOR SUBCONTRACTINGCal StewartISP

  2. DD Form 254 Preparation DD Form 254 Preparation WHAT IS THE DD FORM 254? • Contract document that provides classification guidance to Contractors who perform on U.S. Government classified contracts. • Identifies classified information and access requirements involved for contract performance. • The only authorized means to provide security classification guidance to a subcontractor.

  3. DD Form 254 Preparation WHY DO WE USE A DD FORM 254 IN A CLASSIFIED CONTRACT? • Security Agreement (DD 441) obligates the Government to provide appropriate classification guidance. • A contractual specification that is as important as any other specification in a contract. • Captures all security requirements of a classified contract in one place.

  4. DD Form 254 Preparation Prime Contractor Responsibility Pass good guidance …... …… down the line

  5. DD Form 254 Preparation Preparer Responsibilities • Determine need for subcontractor to have classified access. • Verify facility clearance. • Sponsorship. • Accurately reflect security requirements for both the procurement process and contract performance.

  6. DD Form 254 Preparation Clearance Verification FACILITY CLEARANCE vs STORAGE Industrial Security Facilities Database (ISFD) http://isfd.dsis.dod.mil DSS System Security Center - 888.282.7682

  7. DD Form 254 Preparation PREPARING THE DD FORM 254

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  14. DD Form 254 Preparation REVISED DD FORMS 254 • Issued as necessary during the life of the contract. • Issued when security requirements change. • Indicate what the revision covers in Item 13.

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  17. DD Form 254 Preparation FINAL DD FORM 254 • Required if Subcontractor requires retention beyond the two year period. • Subcontractor requests written retention authority through the Prime Contractor to the GCA. • Prime Contractor determines if there is a continuing need for retention and forwards request to the GCA. • If GCA approves, Prime Contractor issues a final DD Form 254. • Block 5 must reflect retention period. • Block 13 annotated to reflect final disposition instructions for the classified material.

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  37. DD Form 254 Preparation SECURITY CLASSIFICATION GUIDANCE • Most important part of the DD Form 254 (Block 13). • Used to identify applicable Security Classification Guides (SCG). • Used to provide narrative guidance that identifies specific information to be classified. • Used to provide appropriate downgrading and declassification instruction. • Used for instructions, explanations, comments, or to clarify other items in the DD Form 254.

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  42. DD Form 254 Preparation COMPLETION OF SUBCONTRACT • Upon contract completion or termination, the contractor must: • Return ALL classified received or generated under the contract. • Request retention for a specified period of time. • Request permission to transfer all classified to another active active contract, or • Destroy all classified.

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