1 / 54

Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 1 Preparing Documents

Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 1 Preparing Documents. Preparing Documents. Quick Links to Presentation Contents. Open Microsoft Word Create a Document Save a Document Print a Document Close a Document Create a New Document Open a Document

tanith
Download Presentation

Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 1 Preparing Documents

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 1 Preparing Documents

  2. Preparing Documents Quick Links to Presentation Contents • Open Microsoft Word • Create a Document • Save a Document • Print a Document • Close a Document • Create a New Document • Open a Document • Pin a Document • Save a Document with Save As • CHECKPOINT 1 • Exit Word • Edit a Document • Select Text • Use the Undo and Redo Buttons • Check Spelling and Grammar • Use Help • CHECKPOINT 2

  3. Open Microsoft Word To open Microsoft Word: • Click the Start button on the Taskbar at the Windows desktop. • Point to All Programs. • Click Microsoft Office. • Click Microsoft Word 2010. Start button

  4. Create a Document Quick Access toolbar tabs Title bar File tab ribbon horizontal ruler insertion point I-beam pointer vertical ruler vertical scroll bar Status bar Taskbar

  5. Create a Document…continued

  6. Create a Document…continued

  7. Create a Document…continued • At a blank document, type information to create a document.

  8. Create a Document…continued • Some things to consider when typing text are: • Word Wrap: As you type text to create a document, you do not need to press the Enter key at the end of each line because Word wraps text to the next line. • AutoCorrect: Word contains a feature that automatically corrects certain words as you type them. • Automatic Spell Checker: By default, Word will automatically insert a red wavy line below words that are not contained in the Spelling dictionary or are automatically corrected by AutoCorrect. • Automatic Grammar Checker:If the grammar checker detects a sentence containing a grammatical error, a green wavy line is inserted below the sentence. continues on next slide…

  9. Create a Document…continued • Spacing Punctuation:Typically, Word uses Calibri as the default typeface, which is a proportional typeface. When typing text in a proportional typeface, space once (rather than twice) after end-of-sentence punctuation such as a period, question mark, or exclamation point, and after a colon. • Option Buttons: As you insert and edit text in a document, you may notice an option button popping up in your text. The name and appearance of this option button varies depending on the action. • AutoComplete:Microsoft Word and other Office applications include an AutoComplete feature that inserts an entire item when you type a few identifying characters.

  10. Create a Document…continued To use the New Line command: • Position the insertion point. • Press Shift + Enter. Press Enter to begin a new line with 10 points of spacing. Press Shift + Enter to begin a new line without extra spacing.

  11. Save a Document To save a document: • Click the Save button on the Quick Access toolbar. • Type the document name. • Click the Save button. Save button

  12. Save a Document…continued Address bar toolbar Navigation pane Content pane Type the document name in this text box. Details pane

  13. Save a Document…continued • File names cannot include any of the following characters: forward slash (/) question mark (?) backslash (\) quotation mark (“) greater than sign (>) colon (:) less than sign (<) semicolon (;) asterisk (*) pipe symbol (|)

  14. Print a Document To print a document: • Click the File tab. continues on next slide… File tab buttons in Quick Commands area Information about the document displays in this area of the Info tab Backstage view. tabs Click to display Word Options dialog box. Click to exit Word.

  15. Print a Document…continued • Click the Print tab. • Click the Print button. Print Preview Click the Print button to send the document to the specified printer. Print tab Navigation buttons Slider bar

  16. Print a Document…continued • Click the Print button in the Print category to send the document to the printer and specify the number of copies you want printed with the Copies option. • Use the gallery in the Printer category to specify the desired printer. • The Settings category contains a number of galleries, each with options for specifying how you want your document printed such as whether or not you want the pages collated when printed; the orientation, page size, and margins of your document; and how many pages of your document you want to print on a page.

  17. Print a Document…continued To insert the Quick Print button on the Quick Access toolbar: • Click the Customize Quick Access Toolbar button. • Click Quick Print at the drop-down list. Customize Quick Access Toolbar button

  18. Close a Document To close a document: • Click the File tab. • Click the Close button. Close button

  19. Create a New Document To create a new document: • Click the File tab. • Click the New tab. • Click the Create button. Create button New tab

  20. Open a Document To open a document: • Click the File tab. • Click the Open button. • Double-click the document name. Open button

  21. Open a Document…continued Address bar toolbar Navigation pane To open a document, double-click the document name in this Content pane.

  22. Open a Document…continued To open a recently opened document: • Click the File tab. • Click the Recent tab. • Click the desired document. Recent tab

  23. Pin a Document To pin a document: • Click the File tab. • Click the Recent tab. • Click the Pin button. Pin button

  24. Save a Document with Save As To save a document with Save As: • Click the File tab. • Click the Save As button. • At the Save As dialog box, type a new name for the document. • Press Enter. Save As button

  25. CHECKPOINT 1 • Clicking this tab displays the Backstage View. • File • Home • Insert • View • What keys are pressed to use the New Line command? • Shift + Enter • Ctrl + Enter • Ctrl + Home • Shift + Home Answer Answer Next Question Next Question • What is the maximum number of characters for naming a file? • 55 • 155 • 255 • 355 • Do this to your document if you want it to display in the Recent Documents list. • Save • Save As • Open • Pin Answer Answer Next Question Next Slide

  26. Exit Word To exit Word: • Click the File tab. • Click the Exit button. Exit button

  27. Edit a Document • When editing a document, you may decide to insert or delete text. • To edit a document, use the mouse, the keyboard, or the mouse combined with the keyboard to move the insertion point to specific locations in the document.

  28. Edit a Document…continued • You can also scroll in a document, which changes the text display but does not move the insertion point. • Use the mouse with the vertical scroll bar, located at the right side of the screen, to scroll through text in a document. vertical scroll bar

  29. Edit a Document…continued • Along with scrolling options, Word also contains navigation buttons for moving the insertion point to specific locations. Previous Page button Select Browse Object button Next Page button

  30. Edit a Document…continued To use the Go To option: • Click the Home tab. • Click the Find button arrow in the Editing group. • Click Go To at the drop-down list. continues on next slide… Find button arrow

  31. Edit a Document…continued • At the Find and Replace dialog box with the Go To tab selected, type the page number in the Enter page number text box. • Press the Enter key. Find and Replace dialog box

  32. Edit a Document…continued To use the Select Browse Object: • Click the Select Browse Object button. • At the palette of browsing choices, click the desired option. Select Browse Object button

  33. Edit a Document…continued continues on next slide…

  34. Edit a Document…continued

  35. Edit a Document…continued

  36. Select Text • You can use the mouse and/or keyboard to select a specific amount of text. • Once selected, you can delete the text or perform other Word functions involving the selected text. selected text Mini toolbar

  37. Select Text…continued

  38. Select Text…continued • To select an amount of text other than a word, sentence, or paragraph, position the I-beam pointer on the first character of the text to be selected, hold down the left mouse button, drag the I-beam pointer to the last character of the text to be selected, and then release the mouse button. • To select all text between the current insertion point and the I-beam pointer, position the insertion point where you want the selection to begin, hold down the Shift key, click the I-beam pointer at the end of the selection, and then release the Shift key.

  39. Select Text…continued • To select a specific amount of text using the keyboard, turn on the Selection Mode by pressing the F8 function key. • With the Selection Mode activated, use the arrow keys to select the desired text. • To cancel the selection, press the Esc key and then press any arrow key.

  40. Select Text…continued continues on next slide…

  41. Select Text…continued

  42. Use the Undo and Redo Buttons • If you make a mistake and delete text that you did not intend to, or if you change your mind after deleting text and want to retrieve it, you can use the Undo or Redo buttons on the Quick Access toolbar. • If you use the Undo button and then decide you do not want to reverse the original action, click the Redo button. Undo button Redo button

  43. Use the Undo and Redo Buttons…continued To undo an action performed earlier: • Click the Undo button arrow. • Click the desired option in the drop-down list. Undo button arrow

  44. Check Spelling and Grammar • The spelling checker finds misspelled words and offers replacement words. It also finds duplicate words and irregular capitalizations. • When you spell check a document, the spelling checker compares the words in your document with the words in its dictionary. If the spelling checker finds a match, it passes over the word. If a match is not found for the word, the spelling checker will stop, select the word, and offer replacements. • The grammar checker will search a document for errors in grammar, punctuation, and word usage.

  45. Check Spelling and Grammar…continued To check spelling and grammar: • Click the Review tab. • Click the Spelling & Grammar button in the Proofing group. continues on next slide… Spelling & Grammar button

  46. Check Spelling and Grammar…continued • At the Spelling and Grammar dialog box, change or ignore errors. • Click OK. Spelling and Grammar dialog box

  47. Check Spelling and Grammar…continued continues on next slide…

  48. Check Spelling and Grammar…continued

  49. Use Help To use Help: • Click the Microsoft Word Help button. • Type a topic, feature, or question. • Press Enter. • Click the desired topic. Microsoft Word Help button Word Help window

More Related