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Word 2010 Level 1 Unit 2 Enhancing and Customizing Documents

Word 2010 Level 1 Unit 2 Enhancing and Customizing Documents Chapter 7 Creating Tables and SmartArt. Creating Tables and Smart Art. Quick Links to Presentation Contents. Create a Table Change the Table Design Select Cells CHECKPOINT 1 Change the Table Layout Draw a Table

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Word 2010 Level 1 Unit 2 Enhancing and Customizing Documents

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  1. Word 2010 Level 1 Unit 2 Enhancing and Customizing Documents Chapter 7 Creating Tables and SmartArt

  2. Creating Tables and Smart Art Quick Links to Presentation Contents • Create a Table • Change the Table Design • Select Cells • CHECKPOINT 1 • Change the Table Layout • Draw a Table • Sort Text in a Table • Perform Calculations in a Table • Create SmartArt • CHECKPOINT 2

  3. Create a Table To create a table: • Click the Insert tab. • Click the Table button in the Tables group. • Drag down and to the right until the correct number of columns and rows display. • Click the mouse button. Table button

  4. Create a Table…continued move table column marker table move handle end-of-row marker gridline end-of-cell marker resize handle

  5. Create a Table…continued

  6. Create a Table…continued To use the Insert Table dialog box: • Click the Insert tab. • Click the Table button in the Tables group. • Click the Insert Table option at the drop-down list. • At the Insert Table dialog box, enter the desired number of columns and rows. • Click OK. Insert Table dialog box

  7. Change the Table Design Table Tools Design tab

  8. Change the Table Design…continued To apply a table style: • Make sure the Table Tools Design tab is active. • Click the More button at the right side of the table style thumbnails in the Table Styles group. • Click the desired style from the drop-down gallery. gallery of style options

  9. Change the Table Design…continued To use table style options: • Make sure the Table Tools Design tab is active. • In the Table Style Options group, check the desired boxes. Table Style Options group

  10. Change the Table Design…continued To apply shading to a table: • Make sure the Table Tools Design tab is active. • Click the Shading button arrow in the Table Styles group. • Click the desired shading color at the drop-down gallery. Shading button arrow

  11. Change the Table Design…continued To apply borders to a table: • Make sure the Table Tools Design tab is active. • Click the Borders button arrow in the Table Styles group. • Click the desired border option at the drop-down list. Borders button arrow

  12. Select Cells continues on next slide…

  13. Select Cells…continued

  14. Select Cells…continued • The left edge of each cell, between the left column border and the end-of-cell marker or first character in the cell, is called the cell selection bar. row selection bar

  15. Select Cells…continued

  16. CHECKPOINT 1 • A table is made up of information boxes called this. • areas • cells • columns • rows • Press this key to turn on Extend mode to select text. • F1 • F2 • F4 • F8 Answer Answer Next Question Next Question • Press these keys to move the insertion point to the preceding cell using the keyboard. • Ctrl + Tab • Alt + Tab • Shift + Tab • Alt + Ctrl + Tab • To select the next cell’s contents press this key(s). • Tab • Shift + Tab • Alt + Tab • Ctrl + Tab Answer Answer Next Question Next Slide

  17. Change the Table Layout Table Tools Layout tab

  18. Change the Table Layout…continued To select with the Select button: • Position the insertion point. • Click the Table Tools Layout tab. • Click the Select button in the Table group. • Select the desired option at the drop-down list. Select button

  19. Change the Table Layout…continued To insert a row or column: • Position the insertion point. • Click the Table Tools Layout tab. • Click the desired button in the Rows & Columns group. Use these buttons to insert rows or columns.

  20. Change the Table Layout…continued To delete a table, row, or column: • Position the insertion point. • Click the Table Tools Layout tab. • Click the Delete button in the Rows & Columns group. • Click the desired option at the drop-down list. Delete button

  21. Change the Table Layout…continued To merge cells: • Select the desired cells. • Click the Table Tools Layout tab. • Click the Merge Cells button in the Merge group. Merge Cells button

  22. Change the Table Layout…continued To split cells: • Click in the cell. • Click the Table Tools Layout tab. • Click the Split Cells button in the Merge group. • At the Split Cells dialog box change the desired options and click OK. split cells

  23. Change the Table Layout…continued To change the column width using the move table column markers: • Position the mouse pointer on a marker. • Drag the marker to the desired position. move table column marker

  24. Change the Table Layout…continued To change the column width using the table gridlines: • Position the arrow pointer on the gridline. • Drag the gridline to the desired position. gridline

  25. Change the Table Layout…continued To adjust row height using the adjust table row markers: • Position the mouse pointer on a marker. • Drag the marker to the desired position. adjust table row marker

  26. Change the Table Layout…continued To make the column widths automatically fit the contents: • Position the insertion point in the table. • Click the Table Tools Layout tab. • Click the AutoFit button in the Cell Size group. • Click the AutoFit Contents option at the drop-down list. AutoFit button

  27. Change the Table Layout…continued To change the cell alignment using the alignment buttons: • Select the cell(s). • Click the Table Tools Layout tab. • Click the desired alignment button in the Alignment group. alignment buttons

  28. Change the Table Layout…continued To repeat a header row: • Click in the header row or select rows. • Click the Table Tools Layout tab. • Click the Repeat Header Rows button in the Data group. Repeat Header Rows button

  29. Change the Table Layout…continued To insert a quick table: • Click the Insert tab. • Click the Table button. • Point to the Quick Tables option in the drop-down list. • Click the desired table at the side menu. Quick Tables option

  30. Change the Table Layout…continued To change the cell margin measurements: • Click in the table. • Click the Table Tools Layout tab. • Click the Cell Margins button in the Alignment group. • Change the desired options in the Default cell margins section in the Table Options dialog box. Table Options dialog box

  31. Change the Table Layout…continued To change the cell margin measurements for one cell or selected cells: • Position the insertion point. • Click the Table Tools Layout tab. • Click the Properties button in the Table group. • At the Table Properties dialog box, click the Cell tab. • Click the Options button. • Remove the check mark from the Same as the whole table option. • Specify the new cell margin measurements. • Click OK. Same as the whole table option

  32. Change the Table Layout…continued To change the direction of text in a cell: • Click in the desired cell. • Click the Table Tools Layout tab. • Click the Text Direction button in the Alignment group until text is in the desired position. Text Direction button

  33. Change the Table Layout…continued To change the table alignment: • Click in the table. • Click the Table Tools Layout tab. • Click the Properties button in the Table group. • Click the Table tab. • Click the desired alignment option in the Alignment section of the dialog box. Alignment section

  34. Change the Table Layout…continued To change the table size with the resize handle: • Hover the mouse pointer over the table. • Position the mouse on the resize handle. • Drag the resize handle to increase or decrease the size and proportion of the table. resize handle

  35. Change the Table Layout…continued To move a table: • Position the mouse pointer on the table move-handle until the pointer displays as a four-headed arrow. • Drag the table to the desired position. • Release the mouse button. table move handle

  36. Change the Table Layout…continued To convert text to a table: • Select the text. • Click the Insert tab. • Click the Table button in the Tables group. • Click the Convert Text to Table option at the drop-down list. • At the Convert Text to Table dialog box, specify the desired options. • Click OK. Convert Text to Table dialog box

  37. Change the Table Layout…continued To convert a table to text: • Position the insertion point in any cell of the table. • Click the Table Tools Layout tab. • Click the Convert to Text button in the Data group. • Specify the desired separator at the Convert Table to Text dialog box. • Click OK. Convert Table to Text dialog box

  38. Draw a Table To draw a table: • Click the Insert tab. • Click the Table button. • Click the Draw Table option at the drop-down list. • Drag the pen pointer in the document to create the table. table created with the Draw Table option

  39. Sort Text in a Table To sort text: • Select the desired rows in the table. • Click the Table Tools Layout tab. • Click the Sort button in the Data group. • At the Sort dialog box, specify the column containing the text on which you want to sort. • Click OK. Sort dialog box

  40. Perform Calculations in a Table To perform a calculation: • Position the insertion point in the cell where you want the result. • Click the Table Tools Layout tab. • Click the Formula button in the Data group. • Type the desired formula or select the desired function and change the number format in the Formula dialog box. • Click OK. Formula dialog box

  41. Create SmartArt To insert a SmartArt diagram: • Click the Insert tab. • Click the SmartArt button in the Illustrations group. • Double-click the desired diagram. Choose a SmartArt Graphic dialog box

  42. Create SmartArt…continued • When you double-click a diagram at the dialog box, the diagram is inserted in the document and a text pane displays at the left side of the diagram. text pane

  43. Create SmartArt…continued To change the text wrapping style: • Click the SmartArt Tools Format tab. • Click the Position button in the Arrange group. • Click the desired position at the drop-down gallery. Position button

  44. Create SmartArt…continued To insert an organizational chart: • Click the Insert tab. • Click the SmartArt button in the Illustrations group. • Click the Hierarchy option. • Double-click the desired organizational chart. Hierarchy option

  45. CHECKPOINT 2 • To see the column measurements as you drag a gridline, hold down this key. • Shift • Alt • Ctrl • F1 • The SUM part of the formula is called this. • operative • divider • operator • function Answer Answer Next Question Next Question • If a table is divided between pages, consider adding this at the beginning of the table. • footer row • footer column • header row • heading column • Click this option in the left panel of the Choose a SmartArt Graphic dialog box to create an organizational chart. • Hierarchy • Cycle • List • Process Answer Answer Next Question Next Slide

  46. Creating Tables and Smart Art Summary of Presentation Concepts • Create, edit, and format a table • Change the table design and layout • Sort text in a table • Perform calculations on data in a table • Create and format a SmartArt diagram • Create and format a SmartArt organizational chart

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