PowerPoint 2010 Level 1 Unit 1 Creating and Formatting PowerPoint Presentations

2. PowerPoint 2010 Level 1 Unit 1Creating and Formatting PowerPoint Presentations Chapter 4Inserting Elements in Slides

3. Inserting Elements in Slides Quick Links to Presentation Contents • Insert and Format Text Boxes • Insert, Format, and Copy Shapes • Display Rulers, Gridlines, and Guides • Group/Ungroup Objects • CHECKPOINT 1 • Insert an Image • Create Screenshots • Create WordArt Text • Insert Symbols • Insert Headers and Footers • CHECKPOINT 2

4. Insert and Format Text Boxes To draw a text box: • Click the Insert tab. • Click the Text Box button in the Text group. • Drag in the slide to create a text box. text box

5. Insert and Format Text Boxes…continued • In addition to the options in the Drawing group in the Home tab, you can apply formatting to a text box with options in the Drawing Tools Format tab. Drawing Tools Format tab

6. Insert and Format Text Boxes…continued To change the text direction: • Click the text box. • Click the Text Direction button in the Paragraph group in the Home tab. • Click the desired option at the drop-down list. Text Direction button

7. Insert and Format Text Boxes…continued To specify the text box height and width: • Select the text box. • Click the Drawing Tools Format tab. • Type the desired measurement in the Shape Height or Shape Width measurement boxes in the Size group. measurement boxes

8. Insert and Format Text Boxes…continued To select all objects: • Click the Select button in the Editing group in the Home tab. • Click the Select All option at the drop-down list. Select All option

9. Insert and Format Text Boxes…continued To align text boxes: • Select the text boxes. • Click the Drawing Tools Format tab. • Click the Align button in the Arrange group. • Click the desired option at the drop-down list. Align button

10. Insert and Format Text Boxes…continued To set a tab in a text box at the ruler: • Click the Alignment button on the ruler to display the desired tab alignment symbol. • Click at the desired position on the ruler. Alignment button

11. Insert and Format Text Boxes…continued To set a tab in a text box at the Tabs dialog box: • Click the Paragraph group dialog box launcher in the Home tab. • At the Paragraph dialog box, click the Tabs button. • At the Tabs dialog box, type a tab position and choose a tab alignment. • Click Set. • Click OK two times. Tabs dialog box

12. Insert, Format, and Copy Shapes To insert a shape: • Click the Insert tab. • Click the Shapes button in the Illustrations group. • Click the desired shape at the drop-down list. • Drag in the slide to create the shape. Shapes button

13. Insert, Format, and Copy Shapes…continued To change the shape outline: • Click the shape. • Click the Drawing Tools Format tab. • Click the Shape Outline button arrow in the Shape Styles group. • Click a color or point to the desired option and then click the desired option at the side menu. Shape Outline button arrow

14. Display Rulers, Gridlines, and Guides Horizontal ruler Drawing guides Grid lines Vertical ruler

15. Display Rulers, Gridlines, and Guides…continued To show gridlines: • Click the View tab. • Click the Gridlines check box in the Show group. Gridlines check box

16. Display Rulers, Gridlines, and Guides…continued To turn on the drawing guides: • Click the View tab. • Click the Show group dialog box launcher. • At the Grid and Guides dialog box, click the Display drawing guides on screen check box. • Click OK. Display drawing guides on screen check box

17. Display Rulers, Gridlines, and Guides…continued • By default, the horizontal and vertical spacing between the gridlines is 0.083 inch. • As you drag or draw an object on the slide, it is pulled into alignment with the nearest intersection of gridlines. This is because the Snap objects to grid option at the Grid and Guides dialog box is active by default.

18. Group/Ungroup Objects To group objects: • Select the desired objects. • Click the Drawing Tools Format tab. • Click the Group button in the Arrange group. • Click the Group option at the drop-down list. Group option

19. CHECKPOINT 1 • The Text Box button is located in this tab. • Home • Insert • Design • Review • You can copy a selected shape by holding down this key while dragging the shape. • Spacebar • Alt • Shift • Ctrl Answer Answer Next Question Next Question • You can select all objects in a slide with this keyboard shortcut. • Ctrl + S • Ctrl + O • Ctrl + A • Ctrl + P • Select multiple objects by clicking each object while holding down this key. • Spacebar • Alt • Shift • Ctrl Answer Answer Next Question Next Slide

20. Insert an Image To insert an image: • Click the Insert tab. • Click the Picture button in the Images group. • At the Insert Picture dialog box, navigate to the folder. • Double-click the desired picture. Insert Picture dialog box

21. Insert an Image…continued • When you insert an image in a slide, the image is selected and the Picture Tools Format tab is active. Drawing Tools Format tab

22. Insert an Image…continued To change the size of an image: • Click the image. • Click the Picture Tools Format tab. • Type the desired measurements in the Shape Height and Shape Width measurement boxes in the Size group. Size group

23. Insert an Image…continued To crop an image: • Click the image. • Click the Picture Tools Format tab. • Click the Crop button in the Size group. • Remove the desired portions of the image. crop tool

24. Insert an Image…continued • Move a selected image by dragging it to the desired location. • Use the rotation handle to rotate an image.

25. Insert an Image…continued To move one object behind another: • Click the object. • Click the Picture Tools Format tab. • Click the Send Backward button in the Arrange group. • Click the Send to Back option at the drop-down list. Send to Back option

26. Insert an Image…continued To insert a picture as the slide background: • Click the Design tab. • Click the Background Styles button in the Background group. • Click the Format Background option at the drop-down list. continues on next slide… Format Background option

27. Insert an Image…continued • At the Format Background dialog box, click the Picture or texture fill option. • Click the File button. • Navigate to the desired folder. • Double-click the desired picture. • Click the Close button. File button

28. Insert an Image…continued To insert a clip art image: • Click the Insert tab. • Click the Clip Art button in the Images group. • At the Clip Art task pane, type a search word or topic. • Press Enter. • Click the desired image. Clip Art task pane

29. Insert an Image…continued • Unless the Clip Art task pane default setting has been customized, the task pane displays all illustrations, photographs, videos, and audio files. Results should be option

30. Insert an Image…continued To display the Format Picture dialog box: • Click the image. • Click the Picture Tools Format tab. • Click the Size group dialog box launcher. Format Picture dialog box

31. Insert an Image…continued • You can copy shapes as well as other objects to other slides within the same presentation or to slides in another presentation.

32. Create Screenshots To insert a screenshot: • Open the presentation. • Open another file. • Display the desired information and make the presentation active. • Click the Insert tab. • Click the Screenshot button in the Images group. • Click the Screen Clipping option. • Drag to specify the capture area. Screen Clipping option

33. Create WordArt Text To create WordArt text: • Click the Insert tab. • Click the WordArt button in the Text group. • Click the desired WordArt style. • Type the WordArt text. WordArt button

34. Create WordArt Text…continued To conform the WordArt text to a specific shape: • Select the WordArt. • Click the Drawing Tools Format tab. • Click the Text Effects button in the WordArt Styles group. • Point to a category. • Click the desired option at the side menu. Text Effects button

35. Insert Symbols To insert a symbol: • Click the Insert tab. • Click the Symbol button in the Symbols group. • At the Symbol dialog box, choose a symbol font and click the desired symbol. • Click the Insert button. • Click the Close button. Symbol dialog box

36. Insert Headers and Footers To display the Header and Footer dialog box: • Click the Insert tab. • Click the Header & Footer button in the Text group. Header and Footer dialog box

37. Insert Headers and Footers…continued • The Header and Footer dialog box has two tabs, the Slide tab and the Notes and Handouts tab, and the options in the dialog box are similar with either tab selected. Slide tab

38. CHECKPOINT 2 • Use this button in the Picture Tools Format tab to remove portions of an image. • Border • Outline • Size • Crop • Use this button to capture the contents of a screen as an image or capture a portion of a screen. • Screenshot • Screencapture • Screenprint • Screenimage Answer Answer Next Question Next Question • The rotation handle is a circular arrow and is this color. • red • yellow • green • blue • Use this feature to insert preformatted, decorative text in a slide. • WordArt • ClipArt • Shapes • SmartArt Answer Answer Next Question Next Slide

39. Inserting Elements in Slides Summary of Presentation Concepts • Insert, format, select, and align a text box • Set tabs in a text box • Insert, format, and copy shapes • Display rulers, gridlines, and guides • Group and ungroup objects • Insert, crop, size, move, and format a picture • Insert a picture as a slide background • Insert, size, scale, rotate, and position a clip art image • Create and insert a screenshot • Create and format WordArt text • Insert objects such as a header, footer, date, slide number, and symbol