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Word 2010 Level 2 Unit 1 Formatting and Customizing Documents

Word 2010 Level 2 Unit 1 Formatting and Customizing Documents Chapter 1 Customizing Paragraphs and Pages. Customizing Paragraphs and Pages. Quick Links to Presentation Contents. Insert Custom Numbers and Bullets Insert Multilevel List Numbering Customize Images and Text Boxes

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Word 2010 Level 2 Unit 1 Formatting and Customizing Documents

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  1. Word 2010 Level 2 Unit 1 Formatting and Customizing Documents Chapter 1 Customizing Paragraphs and Pages

  2. Customizing Paragraphs and Pages Quick Links to Presentation Contents • Insert Custom Numbers and Bullets • Insert Multilevel List Numbering • Customize Images and Text Boxes • CHECKPOINT 1 • Insert Headers and Footers • Print Sections • Keep Text Together • Create a Chart • CHECKPOINT 2

  3. Insert Custom Numbers and Bullets • You can insert numbers as you type text, or you can select text and then apply numbering. • If you type 1., press the spacebar, type a paragraph of text, and then press the Enter key, Word indents 1. approximately a quarter-inch from the left margin. • Word then hang indents the text in the paragraph approximately a half-inch from the left margin. • At the beginning of the next paragraph, Word inserts 2. a quarter-inch from the left margin. • As you continue typing items, Word will keep inserting the next number in the list.

  4. Insert Custom Numbers and Bullets…continued To change the numbering of paragraphs: • Select the numbered paragraphs. • Click the Numbering button arrow in the Paragraph group in the Home tab. • Click the desired option at the drop-down gallery. Numbering button arrow

  5. Insert Custom Numbers and Bullets…continued To change the list level: • Select the numbered paragraphs. • Click the Numbering button arrow in the Paragraph group in the Home tab. • Point to the Change List Level option at the drop-down gallery. • Click the desired option at the side menu. Change List Level option

  6. Insert Custom Numbers and Bullets…continued To set the numbering value: • Select the numbered paragraphs. • Click the Numbering button arrow in the Paragraph group in the Home tab. • Click the Set Numbering Value option at the drop-down menu. • At the Set Numbering Value dialog box, select the desired number in the Set value to option box. • Press Enter. Set Numbering Value dialog box

  7. Insert Custom Numbers and Bullets…continued To turn off the list creation: • Click the Numbering button arrow in the Paragraph group in the Home tab. • Click the Noneoption at the drop-down gallery. None option

  8. Insert Custom Numbers and Bullets…continued To define numbering formatting: • Click the Numbering button arrow in the Paragraph group in the Home tab. • Click the Define New Number Format option at the drop-down gallery. • At the Define New Number Format dialog box, specify the desired format. • Click OK. Define New Number Format dialog box

  9. Insert Custom Numbers and Bullets…continued To define a custom bullet: • Click the Bullets button arrow in the Paragraph group in the Home tab. • Click the Define New Bullet option at the drop-down gallery. continues on next slide… Define New Bullet option

  10. Insert Custom Numbers and Bullets…continued • At the Define New Bullet dialog box, click the Symbol button or Picture button. • Click the desired symbol or pictures. • Click OK. • Click OK. Define New Bullet dialog box

  11. Insert Multilevel List Numbering To insert multilevel list numbering: • Click the Multilevel List button in the Paragraph group in the Home tab. • Click the desired style at the drop-down gallery. Multilevel List button

  12. Insert Multilevel List Numbering…continued To define a multilevel list: • Click the Multilevel List button in the Paragraph group in the Home tab. • Click the Define New Multilevel List option at the drop-down gallery. • At the Define New Multilevel dialog box, specify the desired level, number format, and/or position. • Click OK. Define New Multilevel dialog box

  13. Customize Images and Text Boxes To display the Layout dialog box: • Select the image. • Click the Size group dialog box launcher in the Picture Tools Format tab. Layout dialog box

  14. Customize Images and Text Boxes…continued • Use the options in the Text Wrapping tab of the Layout dialog box to specify the wrapping style for the image. • Click the Size tab at the Layout dialog box to display options for specifying the height and width of the image relative to the margin, page, top margin, bottom margin, inside margin, or outside margin.

  15. Customize Images and Text Boxes…continued To display the Format Picture dialog box: • Select the image. • Click the Picture Styles group dialog box launcher in the Picture Tools Format tab. Format Picture dialog box

  16. Customize Images and Text Boxes…continued To customize the Clip Art task pane: • At the Clip Art task pane, click the down-pointing arrow at the right of the Results should be option box. • Remove the check mark before all options at the drop-down list except for the desired type. Results should be option box

  17. Customize Images and Text Boxes…continued To apply artistic effects: • Select the picture. • Click the Artistic Effects button in the Adjust group in the Picture Tools Format tab. • Click the desired option at the drop-down gallery. Artistic Effects button

  18. Customize Images and Text Boxes…continued To change the text direction of a text box: • Select the text box by clicking the border of the text box. • Click the Text Direction button in the Text group in the Drawing Tools Format tab. • Click the desired option at the drop-down list. Text Direction button

  19. Customize Images and Text Boxes…continued To display the Format Shape dialog box: • Click the Shape Styles group dialog box launcher in the Drawing Tools Format tab. Format Shape dialog box

  20. CHECKPOINT 1 • This is the default numbering format. • Arabic letters • Arabic numbers • Roman letters • Roman numerals • Word automatically indents a number or a bullet at this measurement. • 0.10 inch • 0.15 inch • 0.20 inch • 0.25 inch Answer Answer Next Question Next Question • The Bullets button is located in this tab. • Page Layout • Insert • Home • File • When you insert a text box in a document, this Format tab is active. • Drawing Tools • Picture • Shape • Text Box Answer Answer Next Question Next Slide

  21. Insert Headers and Footers To insert an element in a header or footer: • Click the Insert tab. • Click the Header or Footer button. • Click the Edit Header or Edit Footer option at the drop-down gallery. • Click the desired elements in the Header & Footer Tools Design tab. Header & Footer Tools Design tab

  22. Insert Headers and Footers…continued To change the position of the header and footer: • With the Header & Footer Tools Design tab active, type the desired measurement(s) in the Header from Top and/or Footer from Bottom measurement box(es). Header from Top measurement box Footer from Bottom measurement box

  23. Insert Headers and Footers…continued To move default tabs: • With the Header & Footer Tools Design tab active, drag the desired tab marker to the desired position on the Ruler. tab marker

  24. Insert Headers and Footers…continued To create a different first page header or footer: • Click the Insert tab. • Click the Header or Footer button in the Header & Footer group. • Click the Edit Header or Edit Footer option at the drop-down gallery. • Click the Different First Page check box. • Insert the desired elements and/or text. • Click the Next button. • Insert the desired elements and/or text. Different First Page check box

  25. Insert Headers and Footers…continued To create odd and even page headers or footers: • Click the Insert tab. • Click the Header or Footer button in the Header & Footer group. • Click the Edit Header or Edit Footer option at the drop-down gallery. • Click the Different Odd & Even Pagescheck box. • Insert the desired elements and/or text. Different Odd & Even Pages check box

  26. Insert Headers and Footers…continued To create a header/footer for different sections: • Position the insertion point in the desired location. • Click the Page Layout tab. • Click the Breaks button in the Page Setup group. • Click the desired option at the drop-down list. continues on next slide… Breaks button

  27. Insert Headers and Footers…continued • Click the Insert tab. • Click the Header or Footer button in the Header & Footer group. • Click the Edit Header or Edit Footer option at the drop-down gallery. • Click the Link to Previous button to deactivate. • Insert the desired elements and/or text. • Click the Next button. • Insert the desired elements and/or text. Link to Previous button

  28. Print Sections • You can print specific pages in a document by inserting page numbers in the Pages text box at the Print tab Backstage view. • If a document contains sections, use the Pages text box at the Print tab Backstage view to specify the section and pages within the section that you want to print. • For example, if a document is divided into three sections and you want to print only section two, you would type s2 in the Pages text box. If a document contains six sections and you want to print sections three through five, you would type s3-s5 in the Pages text box.

  29. Print Sections…continued To print specific pages within sections: • Click the File tab. • Click the Print tab. • At the Print tab Backstage view, click in the Pages text box. • Type the desired pages and sections. Pages text box

  30. Keep Text Together • In a multiple-page document, the soft page breaks inserted by Word may occur in undesirable locations. • A soft page break may also create a widow or orphan.

  31. Keep Text Together…continued To keep text together: • Position the insertion point or select the desired text. • Click the Paragraph group dialog box launcher in the Home tab. • Click the Line and Page Breaks tab. • At the Paragraph dialog box, click the Keep with next, Keep lines together, and/or Page break before option. • Click OK. Paragraph dialog box

  32. Create a Chart To insert a chart: • Click the Insert tab. • Click the Chart button in the Illustrations group. • At the Insert Chart dialog box, choose the desired chart type. • Click OK. continues on next slide… Insert Chart dialog box

  33. Create a Chart…continued • Enter the data in the Excel spreadsheet. continues on next slide… Excel spreadsheet

  34. Create a Chart…continued • Click the Excel Close Window button. Excel Close Window button

  35. Create a Chart…continued To edit data in a chart: • Select the chart. • Click the Edit Data button in the Data group in the Chart Tools Design tab. Edit Data button

  36. Create a Chart…continued To format the chart design: • Select the chart. • Select the desired option in the Chart Tools Design tab. Chart Tools Design tab

  37. Create a Chart…continued To format the chart layout: • Select the chart. • Select the desired option in the Chart Tools Layout tab. Chart Tools Layout tab

  38. Create a Chart…continued To change the chart format: • Select the chart. • Select the desired option in the Chart Tools Format tab. Chart Tools Format tab

  39. CHECKPOINT 2 • The Header button is located in this tab. • Insert • Home • Page Layout • File • This is the last line of text in a paragraph that appears at the top of a page. • widow • orphan • sibling • spouse Answer Answer Next Question Next Question • By default, a header contains a center tab at this measurement. • 1.0 inch • 1.5 inch • 2.0 inch • 3.25 inch • The Chart button is located in this tab. • File • Home • Insert • Page Layout Answer Answer Next Question Next Slide

  40. Customizing Paragraphs and Pages Summary of Presentation Concepts • Apply custom numbering and bulleting formatting to text • Define new bullets • Insert and define multilevel list numbering • Insert, format, and customize images and text boxes • Insert headers and footers in documents • Format, edit, and remove a header or footer • Control widow/orphans and keep text together on a page • Print sections • Insert and format charts

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