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December 2010

December 2010. Presentation on the Balanced Scorecard. Performance Reporting and Analysis, Manager One-Stop and Program Support Florida Agency for Workforce Innovation. AWI Program Manager Antonio Carter Phone : (850) 245-7406 Fax :  (850) 245-7427 E-mail :   tony.carter@flaawi.com.

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December 2010

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  1. December 2010 Presentation on the Balanced Scorecard Performance Reporting and Analysis, Manager One-Stop and Program Support Florida Agency for Workforce Innovation AWI Program Manager Antonio Carter Phone: (850) 245-7406 Fax:  (850) 245-7427 E-mail:   tony.carter@flaawi.com 107 East Madison Street Caldwell Building, MSC# G-229 Tallahassee, Florida 32399-4135

  2. Balanced Scorecard Definition Balanced ScorecardA performance metric used in strategic management to identify and improve various internal functions and their resulting external outcomes. The balanced scorecard attempts to measure and provide feedback to organizations in order to assist in implementing strategies and objectives. American Psychological Association (APA): Balanced scorecard. (n.d.). Investopedia.com. Retrieved January 18, 2007, from Dictionary.com website: http://dictionary.reference.com/browse/Balanced scorecard

  3. Board Level Reports to Predict Long-Term Common Core Measures Monthly Management Report

  4. Balanced Scorecard • Became effective July 1, 2006, replacing the Red/Green Report • Presents a more balanced picture of Regional activities and outcomes • Combines short-term, long-term measures and other key yes/no indicators (gateway measures) • Comprised of 14 performance measures and 4 gateway measures

  5. Performance Measures Summary • 6 WIA • 3 Wagner-Peyser • 3 Welfare Transition • 2 Employer related measures • Of those, 5 are short-term (case management data) • 4 are long-term (1 quarter of UI wage data needed) • 3 are longer-term (3 quarters of UI wage data needed) • 1 is an annual measure, at a statewide level • 1 is currently under methodology review/revision

  6. Balanced Scorecard Measures • 1. JOB SEEKER ENTERED EMPLOYMENT RATE (WP) • 2. VETERAN’S ENTERED EMPLOYMENT RATE (WP) • 3. EMPLOYER MARKET PENTRATION • 4. EMPLOYMENT RATE FOR THOSE RECEIVING SERVICES (WIA) • 5. EARNINGS RATE FOR THOSE RECEIVING SERVICES (WIA) • 6. EMPLOYMENT RETENTION RATE FOR THOSE RECEIVING SERVICES (WIA) • 7. YOUTH AVERAGE GRADE LEVEL GAIN (WIA, under review) • 8. YOUTH POSITIVE OUTCOME RATE (WIA) • 9. WELFARE CLOSED CASE OUTCOME RATE (WT) • 10. WELFARE TRANSITION EARNINGS RATE (WT) • 11. WELFARE TRANSITION RETENTION RATE (WT) • 12. CUSTOMER SATISFACTION – FOR THOSE WHO RECEIVED SERVICES (WIA) • 13. CUSTOMER SATISFACTION – WAGNER-PEYSER (WP) INDIVIDUALS • 14. CUSTOMER SATISFACTION – ALL EMPLOYERS

  7. Currently Available Cohorts Short-Term Measures – require case management/follow-up information at program exit. Most recently available cohort: July 1, 2009 – June 30, 2010 Long-Term Measures – require 1 post-program quarter of UI wage information. Most recently available cohort: January 1, 2009 – December 31, 2009 Longer-Term Measures – require 3 post-program quarters of UI wage information. Most recently available cohort: July 1, 2008 – June 30, 2009

  8. Currently Available Cohorts Cont. Short-Term Measures – require case management/follow-up information at program exit. Most recently available cohort: July 1, 2009 – June 30, 2010 4. WIA Employment Rate 9. Welfare Closed Case Outcome Rate 12. Customer Satisfaction – WIA 13. Customer Satisfaction – Wagner-Peyser (WP) Individuals 14. Customer Satisfaction – All Employers

  9. Currently Available Cohorts Cont. Long-Term Measures – require 1 post-program quarter of UI wage information. Most recently available cohort: January 1, 2009 – December 31, 2009 1. Job Seeker Entered Employment Rate 2. Veteran’s Entered Employment Rate 5. WIA Earnings Rate 10. Welfare Transition Earnings Rate

  10. Currently Available Cohorts Cont. Longer-Term Measures – require 3 post-program quarters of UI wage information. Most recently available cohort: July 1, 2008 – June 30, 2009 6. WIA Employment Retention Rate 8. Youth Positive Outcome Rate 11. Welfare Transition Retention Rate

  11. Currently Available Cohorts Cont. Measure under review 7. Youth Average Grade Level Gain (WIA, under review)

  12. 1. Job Seeker Entered Employment Rate • For those Wagner-Peyser (WP) applicants not employed at participation, the percentage employed the 1st quarter after exit • Based on a match with quarterly UI wage report data • The same as the federal common measure required by USDOL

  13. 2. Veteran’s Entered Employment Rate • For those veterans not employed at Wagner-Peyser (WP) participation, the percentage employed the 1st quarter after exit • Based on a match with quarterly UI wage report data • The same as the common measure required by USDOL

  14. 3. Employer Market Penetration • This measure expresses the unduplicated number of employers receiving Employ Florida services as a percentage of the region’s employers • Current methodology is based on the LMS universe of employers (The Enhanced Quarterly Unemployment Insurance Address File or EQUI)

  15. 4. WIA Employment Rate • This measure combines the Workforce Investment Act (WIA) current short-term measures for entered employment for WIA adults and dislocated workers at exit • The denominator is the unduplicated total number of all adult and dislocated worker exiters, regardless of employment status at registration • The numerator is the total employed at exit

  16. 5. WIA Earnings Rate • The average Workforce Investment Act (WIA) adult and dislocated worker earnings, the first quarter after exit, for those employed the first quarter after exit • Expressed as a percentage of the regionally adjusted Lower Living Standard Income Level (LLSIL) for a family of three. Regional adjustments are based on the Florida Price Level Index. (Source: AWI, Office of Workforce Information Services, Labor Market Statistics). Average earnings for the unduplicated total of adults and dislocated workers • Based on UI quarterly wage report data

  17. 6. WIA Employment Retention • The unduplicated total of Workforce Investment Act (WIA) adults and dislocated workers, employed the 2nd and 3rd quarters after exit • Expressed as a percentage of total of all those employed the 1st quarter after exit • Employment based on UI wage report data and case management information

  18. 7. Youth Average Grade Level Gain • The average annual grade level increase for all Workforce Investment Act (WIA) basic skills deficient youth, based on pre- and post-test results at 1 year anniversary or at exit • The measure applies to both in-school and out-of-school participants, who are assessed as basic skills deficient at registration • The higher of the 2 results for either numeracy or literacy gain will be used to calculate the measure

  19. 8. Youth Positive Outcome Rate • For all Workforce Investment Act (WIA) youth, the percentage with positive outcomes at the 3rd quarter after exit • The numerator is the count of all older and younger youth, including those 18-21 served as only as adults, who by the 3rd quarter after exit obtain a credential, or obtain a diploma, or who are in post-secondary education or advanced training or qualified apprenticeships or the military or who are employed

  20. 9. Welfare Transition Closed Case Outcome Rate • The percentage of closed TANF funded Temporary Cash Assistance (TCA) cases that were closed due to earned income • The numerator is the unduplicated sum of TCA cases that received TANF during the report period that were closed due to earnings (based on 13 reasons defined by DCF, but also includes individuals whose TCA case closed but for reasons not represented in the 13 codes, that had an unsubsidized job open in the WT data entry system during the report period) • The denominator is the unduplicated sum of closed TCA cases that received TANF during the report period. Calculated at point of closure. This is the same as the current Red & Green Report Measure

  21. 10. Welfare Transition Earnings Rate • The WT program average wage at the first quarter after case closure for TANF closed cases (closed due to earned income) expressed as a percentage of the regionally adjusted LLSIL for a family of three. Average wage based on UI quarterly wage report data • The numerator is the average wage at the first quarter after exit for the unduplicated sum of TCA cases that received TANF during the report period that were closed due to earnings (based on 13 reasons defined by DCF, but also includes individuals whose TCA case closed but for reasons not represented in the 13 codes, that had an unsubsidized job open in the WT data entry system during the report period) • The denominator is the regionally adjusted LLSIL for a family of three

  22. 11. Welfare Transition Retention Rate • Of those TANF cases that closed due to earnings, the number employed in the 2nd and 3rd quarters after case closure based on a match with quarterly UI wage report data • The numerator is the number employed in the 2nd and 3rd quarters after case closure based on a match with quarterly UI wage report data • The denominator is the unduplicated sum of TCA cases that received TANF during the report period that were closed due to earnings (based on 13 reasons defined by DCF, but also includes individuals whose TCA case closed but for reasons not represented in the 13 codes, that had an unsubsidized job open in the WT data entry system during the report period)

  23. 12. Customer Satisfaction – WIA • Based on a monthly telephone survey • The average participant rating for the three federally mandated questions regarding overall satisfaction, reported on a 0–100-point scale • The methodology is the same as that currently employed under Workforce Investment Act (WIA) for regional WIA adult, dislocated worker, and youth customers in the survey conducted in Florida by Brandt Information Services, Inc. under contract with WFI

  24. 13. Customer Satisfaction – Wagner-Peyser (WP) Individuals • Based on a monthly telephone survey • The average participant rating for the three federally mandated questions regarding overall satisfaction, reported on a 0–100-point scale • The methodology is the same as that currently employed for regional Wagner-Peyser (WP) Jobseekers in the survey conducted in Florida by Brandt Information Services, Inc. under contract with WFI

  25. 14. Customer Satisfaction – All Employers • Based on a monthly telephone survey • The average employer rating for the three federally mandated questions regarding overall satisfaction, reported on a 0–100-point scale • The methodology is the same as that currently employed for regional Employers in the survey conducted in Florida by Brandt Information Services, Inc. under contract with WFI

  26. December 2010 Questions? Performance Reporting and Analysis, Manager One-Stop and Program Support Florida Agency for Workforce Innovation AWI Program Manager Antonio Carter Phone: (850) 245-7406 Fax:  (850) 245-7427 E-mail:   tonyt.carter@flaawi.com 107 East Madison Street Caldwell Building, MSC# G-229 Tallahassee, Florida 32399-4135

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