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Automating Registration of Digital Preservation Copies

This presentation discusses the role of registries in the digitization workflow and proposes a new model for automating the registration of digital preservation copies. It explores the benefits of registries in preventing duplication of digitization efforts and increasing the usage and value of digitally preserved materials.

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Automating Registration of Digital Preservation Copies

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  1. Automating Registration of Digital Preservation CopiesThe Place of Registries in the Digitization Workflow Bill Carney Product Manager, OCLC LIBER-EBLIDA Workshop on the Digitization of Library Material in Europe Copenhagen, 24th October 2007

  2. Agenda • The Role of Registries • The DLF/OCLC Registry of Digital Masters • A Bright Future for the Registry • A Suggestion for a New Model

  3. The Role of Registries “…Staff engaged in digitizing efforts should be able to discover whether a specific item has already been digitized, and if so whether the digitization has been done at an adequate level such that another digital copy is not required.”[1] [1] Digital Library Federation, Registry of Digital Masters Record Creation Guidelines, May 2007, http://www.diglib.org/collections/reg/reg.htm (accessed August 16, 2007).

  4. The Role of Registries • A growing scope • An economic necessity • Collaboration creates efficiencies • EROMM and NRMM • A valid concept, but what does the evidence say?

  5. The DLF/OCLC Registry of Digital Masters “A central place for library staff to search for, and find digitally preserved materials.” • Available in 2004 • Recently released DLF Guidelines for record creation in May 2007 • LIBER, OCLC and EROMM announcement to load EROMM digital preservation records into the Registry of Digital Masters • 4,100 records to date with nine participating institutions

  6. RDM Usage “We want to notify our colleagues in other institutions that we intend to preserve these digital resources so they don’t have to spend their money digitizing the same thing.” Renette Davis, University of Chicago Library • “Although we were one of the first libraries to contribute records to the registry, I think we have not started using it systematically due to two key reasons: • Unclear/unproven nature of the institutional and community benefits behind contributing records to the registry. I am afraid the registry is still being perceived as a test bed. • Unknown nature of what is involved in the process from an institutional perspective - resources and time required to contribute records to the registry.” • Oya Rieger, Cornell University

  7. A Change in the Environment • Google Book Search • Microsoft Live Search Books • Decreasing time lag between selection and transformation • Volume • Resource constraints

  8. A Bright Future for the Registry

  9. DLF/OCLC RDM EROMM Library Network Library Network Local Library Systems Current Contribution Model

  10. A Suggestion for a New Model

  11. Conclusion Increased Value & Usage Increased Contribution Reduced Duplication Synchronization Increased Resources & Preservation

  12. Questions and Contact Information • Bill CarneyProduct ManagerOCLC Business Development Divisioncarneyb at OCLC.org

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