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Council and Committee structures

Council and Committee structures. Jayne F. Cerone Director – Governance, Communications and Volunteer Relations IEEE Technical Activities. What is a Technical Council.

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Council and Committee structures

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  1. Council and Committee structures Jayne F. Cerone Director – Governance, Communications and Volunteer Relations IEEE Technical Activities

  2. What is a Technical Council • Established by the Board for the purpose of providing a continuing mechanism for two or more IEEE societies (member societies) to work together in a multi-disciplinary technical area of mutual interest primarily through conferences and publications. Any two of more societies may propose formation.

  3. What is a Technical Committee • Designed to facilitate the performance of duties assigned. • Tech Committee structure allows faster response to new technologies. • Tech Committees are focused on emerging or not addressed technologies; not obviously covered by existing Societies or Technical Councils.

  4. Current Technical Committees • ICEO • individual volunteers • Point of contact for GEO • Some Society support, but not members • Income from donations; no formal products • RFID • 8 member Societies • Sponsored by Societies • 2 conferences which generate income • Considering a new publication

  5. Finances Council • Funded by member Societies, grants or products • Has reserves • Budget approved by TAB • Finances run through a business unit • Can be placed on watch list • May accept donations Committee • Funded by member Societies, grants or products • No reserves (money goes into TAB reserves and not specifically Systems) • Budget approved by TAB • Finances run through a business unit • Not a candidate to be placed on watch list • May accept donations

  6. External Governance Council • Voting Member of TAB • May sign MOUs with other groups Committee • No vote on TAB • Reports to TMC • May sign MOUs with other groups (following TMC approval)

  7. Internal Governance Council • Officers • Voting representatives from member Societies; governed by C&B • President selected per C&B • Has C&B Committee • Officers • Voting representatives from member Societies (if exist); MOU required if funding involved • Chair and Chairs-Elect selected by TA Chair • Has Charter

  8. Internal Governance - Formation Council • Prop. 2+ Societies • Scope vetted SPC • Proposal 60+ days prior to TAB meeting • Proposal including finances, C&B, FOI • Approved by TMC; TAB; IEEE BoD • To start: Minimum of 1 year Committee • Proposal to TAB Chair • Approved by TAB Chair; with the advise and consent of TAB • To start: minimum 1 TAB meeting (although may begin prior to TAB meeting)

  9. Conferences Council • Financially sponsored conferences • TCS allowed; approval by AdCom • Budget run through conference Committee • Financially sponsored conferences • TCS allowed; approval by ?? • Budget run through conference

  10. Publications Council • Periodicals approved via standard process • Can be technical cosponsor • Can be a financial cosponsor • No bundle pubs Committee • Periodicals approved via ?? (for ICEO, they were not a committee when JSTARS approved) • Can be technical cosponsor • Can be financial sponsor or cosponsor • No bundled pubs

  11. Distributions Council • Base for periodicals Committee • Base for periodical?? (this needs to be discussed in TAB FinCom) At risk $66.6K [if OK need to change TAB Finance Manual ]

  12. Charges Council • Direct infrastructure on products • Pays portion of TAB support ($19.6K) • Pay corporate recovery ($9.0K) Committee • Direct infrastructure on products

  13. Review Processes Council • SRC review once every 5 years • PRC review any pubs every 5 years Committee • No SRC review • PRC review any pubs every 5 years • Annual TMC review • Possible direct financial oversight if consistent negative actuals [process needs to be defined]

  14. Issues requiring volunteer approved process changes • Need to consider any precedent. For example, if Systems is given any “grandfather” advantages regarding costs, this could be a precedent for other OUs. • Can the Tech Committee AdCom approve Technical Cosponsored conferences

  15. Issues requiring volunteer approved process changes • Does a Tech Committee get a part of the publications base? • What is approval process for publications; if not a permanent OU, how to deal with pubs costs, continuity re publication (IEEE reputation); finances. Needs to be discussed in Products and Periodicals Committee.

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