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Attendance

Understand why meeting the minimum attendance requirement is crucial for Rotarians, detailed guidelines, make-up options, benefits of attendance, excused absences, and termination policy.

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Attendance

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  1. Attendance

  2. Attendance Requirement • Meeting the minimum attendance requirement • is your responsibility as a Rotarian

  3. Benefits of Attendance • Fosters fellowship among club members • Provides opportunities to meet new people and reconnect with long-time friends • Keeps you current on club, district, and Rotary International news and events

  4. Attendance Requirements As explained in the Standard Rotary Club Constitution, each member needs to meet the following requirements: • Attend or make up at least 50% of your Rotary club meetings in each half of the year. • Attend at least 30% of your club’s meetings in each half of the year. • A member may not miss or fail to make up four consecutive meetings.

  5. 15 min 45 min 30 min Attendance for a Meeting • You should be present for at least 60% of a club meeting for it to count towards the attendance requirement. • For example, you would need to be present for at least 36 minutes of a 60 minute meeting.

  6. Attendance at Your Club • You should attend at least 30% of your own club’s meetings in each half of the year. • For example, if your club holds 26 regular weekly meetings in six months, you must attend at least 8 meetings.

  7. Make-ups • There are many ways that you can still receive attendance credit if you cannot attend you club meeting. • Attend a meeting of another club • Attend a meeting of a Rotaract or Interact club, Rotary Community Corps, or Rotary Fellowship • Attend certain district or RI meetings • Participate in club-sponsored event or service project • Attend a club board or service committee meeting with authorization of the club board • Participate in an E-club meeting for at least 30 minutes • (Article 9, Section 1 of the Club Constitution)

  8. Make-up Credit • In order to get attendance credit, you must attend a make-up meeting or event within 14 days before or after the regular time of your missed meeting.

  9. Meetings of Other Clubs • You can make up at Rotaryclubs all around the world, which allows you to: • Meet a new group of Rotarians • Observe how another club operates • Share information about your club • Make international contacts for club projects

  10. Finding Other Clubs To find another club, use Rotary’s onlineClub Locator or the Official Directory. Ask your club secretary for a copy. • Be sure to ask the club secretary of the visited club to sign a card or note as proof of your attendance. A signed document ensures that your club gives you attendance credit.

  11. Rotaract, Interact, RCC, or Fellowships • Making up your meeting with a Rotaract club, Interact club, Rotary Community Corps, or Rotary Fellowship is a great way to explore and find out about these programs. To locate these meetings you can contact your: • Club leaders • District Rotaract committee chair • District Interact committee chair • District Rotary Community Corps committee chair • District Rotary Fellowships committee chair

  12. District or RI Meetings • You can also make-up meetings at one of the following district or RI meeting: • District conference • District assembly • District committee meeting (at request of the district governor) • RI Committee meeting • RI Convention • Rotary Institute

  13. Club-sponsored Events • Participating in a club-sponsored event is a great way to support the service work of your club and make-up a meeting. Check with your club secretary to see if these or other club events may count as make-ups: • Club service project • Club-sponsored community event • Other meetings or events as authorized by the club board

  14. Board or Committee Meetings • Serving your club through holding a seat on the club board or in an assigned club committee can count as a make-up, if authorized by the board.

  15. Excused Absences • Absences will be excused if: • The absence is approved by your club’s board • The sum of the member’s years of membership and age equals 85 or more. (Article 9, Section 3 of the Club Constitution)

  16. Termination • Failure to meet the attendance requirement may result in termination of membership, if the member fails to: • Attend or make-up at least 50% of club meetings in each half of the year • Attend30% of their own club’s regular meetings in each half of the year • Attend or make-up four consecutive meetings (Article 11, Section 4 of Club Constitution)

  17. Resources • The following resources are available on www.rotary.org: • Manual of Procedure • Rotary Code of Policies • Standard Rotary Club Constitution • Rotary E-Learning Center

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