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To Centralize or Not to Centralize

To Centralize or Not to Centralize . “…that is the question”. Driving Cross Country. What are a few things you may need?. You Need a Map. A map is one of the key elements of planning your trip A current and accurate map will plan the route Will highlight obstacles along the course

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To Centralize or Not to Centralize

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  1. To Centralize or Not to Centralize “…that is the question”

  2. Driving Cross Country What are a few things you may need?

  3. You Need a Map • A map is one of the key elements of planning your trip • A current and accurate map will plan the route • Will highlight obstacles along the course • And get you to your final destination X

  4. Goal: Decision Making Tool Develop an analytical tool for making decisions related to centralization or decentralization. Budget Management

  5. Mapping: Frame the Goal Identify Need and Overall Goal: Frame the Goal: Identify key elements • Budget Management: • Segregation of Duties • Accountability • Internal Controls • Funds Management Can use a worksheet to help identify and organize goal .

  6. Mapping: Research & Fact Finding Understand the Current Process Research & Fact Finding: Understand the Current Process • What areas will be Impacted? • Business Affairs Office • Purchasing • Payroll • Financial Analyst • Printing • Catering • Users • Developers • UO Mission Statement • Unit Mission Statement

  7. Mapping: Evaluate Options Advantages & Disadvantages Evaluate Options: Advantages & Disadvantages • Should Budget Management be centralized? • Review data from Fact Finding Phase • Identify Leverage Points • Identify Inefficiencies • Consider impact on culture change

  8. Mapping: Cost Analysis Is it Feasible & Practical Cost Analysis: Is it Feasible & Practical • Are Resources available? • Operating Budget (long term costs) • Business Practices • Monitoring & Reporting • Personnel Impact • Implementation Costs (software, training)

  9. Mapping: Make the Decision Review all Phases and Make the Decision Frame the Goal: Identify key elements Research & Fact Finding: Understand the Current Process Evaluate Options: Advantages & Disadvantages Cost Analysis: Is it Feasible and Practical • Centralize or Decentralize

  10. The Map We Used How mission is carried out Align resources to fulfill plan Put resources into action Monitor results against plan

  11. Centralize or Decentralize • Centralize Budget Management: • Segregation of Duties • Accountability • Internal Controls • Funds Management Centralized Budget Management System

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