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Boulder Junction Town Road Improvement Project

Join us on April 12th and 13th, 2017 for a public meeting to discuss the Town Road Improvement Plan. Provide feedback and input on the plan's contents and direction.

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Boulder Junction Town Road Improvement Project

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  1. Boulder Junction Town Road Improvement Project Public Information Meeting April 12 & 13 2017 • Meeting Deliverables: • Provide an overview of the Town Road Improvement Plan • Obtain input from you regarding its contents and direction DRAFT ONLY

  2. We Are Here September: We Want To Be Here DRAFT ONLY Elector Selection

  3. Public Information Meeting Agenda • Project Summary • Review Project Details • 2015 Town Road Survey • Cost Estimates vs. Final Costs • The Seven Project Scenarios • Project Timeline Major Milestones • Information Feedback Session • Information Breakout Session & Adjournment DRAFT ONLY

  4. Town Road Improvement Project Summary • GOAL: • Develop a long-term road improvement plan to maintain, recondition where necessary, and guide the construction of new roads for the Town of Boulder Junction that is acceptable to the electorate. • BACKGROUND: • 64 miles (71%) of the town’s 93 total miles of roads have had little or no major reconditioning in recent history and are in need of repair. • Without a plan to properly recondition and maintain the town’s roads, deterioration will continue and the costs of reconditioning will continue to rise. DRAFT ONLY

  5. Town Road Improvement Project Summary GUIDING PRINCIPLES: • Grants and cost sharing by other entities will be pursued to offset any approved investment level. • All bid documents will include the appropriate levels of engineering specifications to promote competition and cost effectiveness. • Proper drainage determines the longevity of any road surface making it a key driver in selecting the appropriate surface material for any given road. • Any road reconstruction plan needs to include an appropriate level of additional funding for long-term maintenance. DRAFT ONLY

  6. Town Road Improvement Project Details 2015 Town Road Survey • The How • The Output • Priority Ranking • Category Pavement Types • Priority Groups NOTE: Slides to follow are “screen shots”. Actual files are too large to display. DRAFT ONLY

  7. Town Road Improvement Project Details 2015 Town Road Survey: The How • The Prioritization Criteria Traffic Occupancy Condition DRAFT ONLY

  8. Town Road Improvement Project Details 2015 Town Road Survey: The Output • Priority Ranking DRAFT ONLY

  9. Town Road Improvement Project Details 2015 Town Road Survey: The Output • Category Pavement Types DRAFT ONLY

  10. Town Road Improvement Project Details 2015 Town Road Survey: The Output • Priority Groups DRAFT ONLY

  11. Town Road Improvement Project Scenarios First, a word about Cost Estimates…. • The Road Survey (completed in 2015) and Cost Matrix (updated in 2017) have been combined to create the estimated costs associated with upgrading 64 of the 93 total miles of Boulder Junction’s town roads. These costs were sorted and analyzed by the project committee to create seven potential town road improvement project scenarios. DRAFT ONLY

  12. Town Road Improvement Project Scenarios And, a word about Final costs…. • Final project investment costs and tax implications, engineering specifications, road prioritization, and subsequent bid packages will be completed if and when the project is approved, first by the town board and then by the electorate. DRAFT ONLY

  13. Town Road Improvement Project Scenarios Scenario I – Select Roads Upgraded to Asphalt • $7.0 Million Investment • All (64 Miles) Of Roads – 2018 & 2019 • Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

  14. Town Road Improvement Project Scenarios Scenario II – Chip Seal or Stone Mastic Overlay • $5.5 Million Investment • All (64 Miles) Of Roads – 2018 & 2019 • Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

  15. Town Road Improvement Project Scenarios Scenario III – Select Roads Upgraded to Asphalt • $3.0 Million Investment • Top Ten (20 Miles) Of Roads – 2018 • Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

  16. Town Road Improvement Project Scenarios Scenario IV – Chip Seal or Stone Mastic Overlay • $2.0 Million Investment • Top Ten (20 Miles) Of Roads – 2018 • Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

  17. Town Road Improvement Project Scenarios Scenario V – Staggered Investment $3.0M in 2018 (20 miles), $2.0M in 2023 (second 20 miles), $2.0M in 2018 (the last 20 miles) • Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

  18. Town Road Improvement Project Scenarios Scenario VI - $300K Annual Budget Increase • Estimated 5 miles Reconditioned Per Year • Subject To Long Term Higher Costs (Inflation Factor) • Does Not Include Maintenance Budget Increase DRAFT ONLY

  19. Town Road Improvement Project Scenarios • Scenario VII - $200K “Emergency” Budget Increase • Only “Failed” Roads Get Addressed • Subject To Long Term Higher Costs (Inflation Factor) • Does Not Include Maintenance Budget Increase DRAFT ONLY

  20. Town Road Improvement Project Scenarios • Higher Investment = Higher cost, maximum mileage, least time and everyone benefits quickly • Lower Investment = Lower cost, least mileage, longest time and very few benefit quickly DRAFT ONLY

  21. Town Road Improvement Project Milestones • APRIL • Conduct two public information meetings: • April 12, 2017 6:30 PM to 8:30 PM • April 13, 2017 10:00 AM to 12:00 PM • Conduct Meeting Of Electors Update on 18 April 2017 • One segment will be on the Road Improvement Project • JUNE & JULY • Conduct additional public information meetings to get input from the summer residents. • Address lake associations, civic and community organizations to gain input from these key support organizations. DRAFT ONLY

  22. Town Road Improvement Project Milestones • JULY • Project Committee assesses all the potential scenarios and selects one for recommendation to the Town Board • JULY & AUGUST • The Town Board reviews the recommendation and decides on what action is to be taken • SEPTEMBER • Conduct a Special Meeting Of Electors for vote on the recommendation approved by the board September meeting will be critical to make 2018 budget preparation, project bidding, and 1 November grant application deadline DRAFT ONLY

  23. Town Road Improvement Project Feedback • Information Feedback Session • Ask a question, make a comment or state a concern • 60 seconds per opportunity • One per opportunity • Will repeat until everyone has a chance to speak DRAFT ONLY

  24. Town Road Improvement Project Breakouts • Information Breakout Session & Adjournment • What do you like about this scenario? • What concerns do you have about this scenario? • How can we make it better? DRAFT ONLY

  25. Town Road Improvement Project THANKS DRAFT ONLY

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