6th EC-GIS Workshop 28 - 30 June 2000 by: Gavin Keith, Forth Valley GIS Manager &

1. Using IntranetGIS to Support Corporate GIS Service Delivery in Local Government: The EUROGISE Experience 6th EC-GIS Workshop 28 - 30 June 2000 by: Gavin Keith, Forth Valley GIS Manager & Technical Director, EUROGISE Project

2. Presentation Overview • Background to EUROGISE • Review of Forth Valley GIS • Implementation of the IntranetGISPilot • The Future • Conclusions and Lessons Learned

3. Background to EUROGISE • Transnational project with 6 local authorities partners from 5 countries - Forth Valley GIS, UK - Liverpool City, UK - Tampere Region, FI - Regional Gov’t of Limburg, NE - NASC, IR - Mun. of Stavroupoli, GR • Purpose - to identify the means by which GIS can assist spatial planning in European Regional Development. • Project will be multi-sectoral encompassing a partnership of local authority departments and/or agencies. • The duration is three years ending in December 2000.

4. Forth Valley GIS Tampere Region NASC Consortium Limburg Liverpool City Stavroupoli

5. Four Key Objectives of EUROGISE • Adopt an integrated, multi-sectoral approach towards spatial planning. • Utilise GIS as a tool to assist strategic and corporate management related to spatial planning. • Demonstrate positive and measurable benefits for all partners. • Sharing of knowledge & experiences within the network and throughout the wider European Community.

6. EUROGISE High-Level Model INPUTS Demographic Social Inclusion Environment Economic Housing Transport Land Use Financial/Investment Other OUTPUTS Spatial Analysis Management Information Policy Performance Information Resource Targeting Other EUROGISE GIS FACILITY Knowledge Transfer with other Organisations Integration with other initiatives

7. Limburg Metadata Data Management Desktop GIS Forth Valley GIS Liverpool Tampere Monitoring of Structural Funds Introduction of GIS into an Organisation Initiatives in multi-sectoral Spatial Planning Stavroupoli NASC EUROGISE Theme Groups

8. Forth Valley GIS • Joint Team for 3 local authorities in Central Scotland - Falkirk, Clackmannanshire and Stirling Councils. • Also works with other public agencies such as Forth Valley Enterprise, Scottish Enterprise and Loch Lomond National Park. • Project Leader of EUROGISE Network. • Team of 13 staff, most with specialisms in GIS. • Emphasis of service delivery on application development, consultancy, training and support.

9. Desktop Mapping Management of Adopted Roads School Placement Requests National Street Gazetteer Housing Land Audit Accident Analysis Development Constraints Grounds Maintenance Local Plan Mapping / Analysis Housing Management Planning Applications Facilities Management Socio-Economic Analysis Property Terrier Package Browsers for Schools Corporate Asset Register GIS Data Capture Cleansing Management Intranet GIS Portfolio of GIS Applications

10. Service Delivery Strengths and Weaknesses Strengths • Large user base on a corporate basis • widespread integration into existing services • high levels of skills within team Weaknesses • underestimated support levels in the past • system administration levels high • data management practices need improvement

11. Implementation of the IntranetGIS Pilot Needs-led and based upon User Requirements Study conducted in 1999. Formalised process with Invitation to Tender and Benchmarking. Established a Project Board in each of the three Councils. Creating three separate IntranetGIS solutions rather than one FVGIS system.

12. Implementation of the IntranetGIS Pilot Stirling Council selected as the first site. Development started in Autumn 1999 with Evaluation version of Pilot available in February 2000. Targeted key users for training/evaluation. Used Feedback for system enhancements - now available to 100 staff throughout the Council.

24. Future Plans • Implement IntranetGIS within the other two Councils with user involvement at all stages of the process. • Phased and structured approach to ensure available technologies and resources are appropriate. • Strategy of GIS service delivery to include both desktop (PC) and Intranet technologies. • Desktop - Targeted users for data capture, advanced mapping, complex analysis and bespoke applications • Intranet - widespread users for information dissemination, basic mapping and queries. • Integration with other general IT initiatives.

25. FVGIS Technological Hub Information dissemination and interrogation, decision making All Council staff Intranet GIS Spatial Data Processor High end bespoke projects and consultancy. (FVGIS staff only) Advanced mapping, data capture & analysis, bespoke applications. GIS Professionals SDP Professional GIS Desktop GIS FVGIS Data Warehouse

26. Future Plans • Integration with other general IT initiatives. • Transformation from Intranet to Internet. • Improved data management practices including links to metadata.

27. Conclusions and Lessons Learned • Intranet/Internet Technology most appropriate means of information dissemination. • IntranetGIS complements existing desktop GIS solutions - delivering GIS to the ‘spatially unaware’. • EUROGISE objectives have been met through the IntranetGIS Pilot. • Long-term success of Project dependent upon ‘Aftercare Programme’. • Sustainability will depend upon overcoming the cultural and information-related issues.

28. Conclusions and Lessons Learned • Forth Valley GIS at the beginning of the process - not the end. • Users will need to become a stakeholder. • Any new developments and support of existing systems should be needs-led with emphasis on local government service delivery. • Skill and resource levels for intranet development & support will have to be secured. • Data Management issues still to be addressed. • Spatial information is the commodity - not the system.