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On-Boarding/IdMAX Brown Bag April 21, 2011 Leslie Cahoon

On-Boarding/IdMAX Brown Bag April 21, 2011 Leslie Cahoon. Agenda. New Onboarding Features for IdMAX CICO/NAMS Update Check In Check Out reminders Check In Check Out Checklist CICO Check Out Process Onboarding Systems for Civil Servants Foreign National Process.

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On-Boarding/IdMAX Brown Bag April 21, 2011 Leslie Cahoon

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  1. On-Boarding/IdMAX Brown Bag April 21, 2011 Leslie Cahoon

  2. Agenda • New Onboarding Features for IdMAX • CICO/NAMS Update • Check In Check Out reminders • Check In Check Out Checklist • CICO Check Out Process • Onboarding Systems for Civil Servants • Foreign National Process

  3. New On-Boarding Features in IdMAX 3/24 • Ability in the “Create Identity” process to Save an Identity Record for a short period of time without submission into the Identity Process Workflow • Deleted 30 days after last modified date • Will not overwrite an existing Identity • Expanding Invitation Process • Existing “terminated” identities • Foreign Nationals

  4. Check In – Check Out/NASA Access Management System • The following items have been moved from CICO to NAMS: • All IT Applications • RSA Token • Code/Group Folders • Functional email accounts • SharedFolders • Additional items are being identified to move over in a phased approach

  5. Check in – Check Out Reminders • A Person record must be created before a Check In record for all non Civil servant personnel who are new to NASA • Comments need to be entered in the both sections, comments and justification (cut and paste) • The Check Out process is 3 pages (demo to follow) • When checking out a Detailee, enter a note stating what equipment is being taken with the detailee (e.g. Blackberry, laptop, etc.) and to which center so ODIN knows what equipment needs to be picked up • Make sure to close records and complete Check-out requests or your division could continue to be billed for equipment • There are currently over 500 old Check Out records being closed by HITSS

  6. Check Out Checklist • The Check Out Checklist for Civil Servants and Contractors has been updated and can be found at http://itcd.hq.nasa.gov/cico.html • The Check Out Checklist is no longer delivered to HRMD once completed • Still can be used as a guide for departing employees and contractors

  7. Check Out After you select verification emails you will select OK on the next screen

  8. Check Out You must check Start Check Out to perform the actual Check out

  9. Onboarding Systems for Civil Servants

  10. New!! HQ On-Boarding Web Site • http://itcd.hq.nasa.gov/onboarding.html Bookmark it!!

  11. New Hire Civil Servants On-Boarding Work Flow

  12. Foreign Nationals Workflow • Presentation

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