Maintain Employee Information with Funds or Grants Management (981)

1. Maintain Employee Information with Funds or Grants Management (981) SAP Best Practices

2. Purpose This scenario describes the typical process used to create and maintain employee master records which contains all personal data, time data, benefit data and payroll data Benefits Employee master record is updated Automated, efficient processing with complete history of employee’s transactions Key process flows covered Maintain Employee Administration Processing Scenario Overview – 1 Purpose and Benefits:

3. Required SAP ECC 6.0 EhP3 Enterprise roles involved in process flows HR Administrator / Manager Scenario Overview – 2 SAPApplications Required:

4. Maintain Employee Administration Processing Display Personnel File A request is made for inquiry of the employee personnel file Employee’s master record is displayed Display Master Data Specific information on an employee is requested Employee’s master record is displayed Maintain Master Data Employee submits a change in personal information Employee’s master record is changed Scenario Overview – 3 Detailed ProcessDescription:

5. Maintain Employee Administration Processing, contd Maintain Garnishments Employee record needs garnishment document Employee’s garnishment document is updated Maintain Garnishment Order Garnishment order must be updated Employee’s garnishment document is updated Maintain Objects on Loan Employee needs to borrow company items Employee’s objects on load record is updated. Scenario Overview – 4 Detailed ProcessDescription:

6. Maintain Employee Administration Processing, contd Maintain Grievances A grievance is filed against an employee Employee’s grievance record is updated Maintain Monitoring of Tasks Important dates for tasks must be stored in the employee record Employee’s monitoring of tasks record is updated Maintain Bank Information Employee records bank information data changes Employee’s bank account record is updated Scenario Overview – 5 Detailed ProcessDescription:

7. Maintain Employee Administration Processing, contd Maintain Planned Working Time Employee’s work schedule must be maintained Employee’s planned working time record is updated Maintain Recurring Deductions/Payments Employee needs to have deductions on recurring basis Employee’s recurring deduction with a balance is created Maintain Additional Payments Employee needs to set up a one-off payment Employee’s additional payment record is updated Scenario Overview – 6 Detailed ProcessDescription:

8. Maintain Employee Administration Processing, contd Maintain Date Specifications Employee needs date events added Employee’s date specifications record is updated Maintain Education Employee’s educational history is entered Employee’s education record is updated Maintain Communication Employee needs a communication history Employee’s communication record is updated Scenario Overview – 7 Detailed ProcessDescription:

9. Maintain Employee Administration Processing, contd Maintain Additional Personal Data Employee maintains additional personal data Employee’s additional personal data is updated Scenario Overview – 8 Detailed ProcessDescription:

10. Process Flow Diagram Maintain Employee Information with Funds or Grants Management Legend – Please see next page

11. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision

12. Appendix – Public Sector Clients • Maintenance of any relevant custom PA infotypes should be considered an essential part of the employee master record change process. • In public sector, certain positions have training and certification needs. The employee master record should be kept up-to date.