Time Administration with Funds or Grants Management (983)

1. Time Administration with Funds or Grants Management (983) SAP Best Practices

2. Purpose This scenario describes the typical processes used in HCM Time Management to review and process quota balances. Benefits Employees of an enterprise may be granted different attendance/absence time-limited entitlements for vacation leave, sick leave and training days etc. These time-limited entitlements can be maintained in HCM Time Management as - “Time Quotas”. HCM Time Management - provides an enterprise the ability to -: Get a clear overview of an employee's current attendance/absence quota entitlements. See detailed information on quota entitlements that have been generated automatically. Have the option of correcting quota entitlements manually. Get a simulated projection of future quota entitlements. Have the ability to print an overview of the projected quota entitlements. Key process flows covered Workforce Time Administration Time Management Scenario Overview – 1 Purpose and Benefits:

3. Required SAP ECC 6.0 EhP3 Enterprise roles involved in process flows Time Administrator Time Processor Manager/Supervisor Employee Scenario Overview – 2 SAPApplications Required:

4. Time Administration Employee Quota Overview Quotas have been created Quota information is displayed View total entitlement, requested and remaining days/hours, validity interval, and deduction interval of the quota, as well as an indicator showing whether the entitlement was accrued manually or automatically. Absence Quota Report Quotas have been created Quota information is displayed Report can be run for one particular type of quota or a range of different quota types and with specific deduction periods if so desired. Scenario Overview – 3 Detailed ProcessDescription:

5. Time Administration Create Quotas Manually An employee is entitled to a quota that is not automatically generated in time evaluation A quota record is created, and the appropriate absence/attendance can be entered on the time sheet Quota Corrections Quota entitlement needs to be changed outside of configured accrual and generation requirements. Quota Correction record is created. Scenario Overview – 4 Detailed ProcessDescription:

6. Time Administration Time Quotas Compensation Employee terminates and is entitled to quota balance payout. Based on the business needs - quota entitlements may be compensated for. Quota Compensation record is created. When the compensation is recorded, the remaining quota is reduced by the specified amount and employee is compensated for accordingly. Quota compensation with payout at historical rate Quota compensation with payout amount rolled into a retirement benefit Scenario Overview – 5 Detailed ProcessDescription:

7. Process Flow Diagram Time Administration with Funds or Grants Management (983) Legend – Please see next page

8. Process Flow Diagram Time Administration with Funds or Grants Management Legend – Please see next page

9. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision

10. Appendix – Public Sector Clients • Public Sector Clients generally represent complex and rules intensive environment for quota processing and maintenance. • Quotas are generally subject to varying expiration criteria. • Historical data for pay-out rates may need to be retained for correct compensation at employee separation. • Average rates are sometimes required as well.