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UNDAF M&E Systems

Learn about the importance of functioning M&E systems for UNDAF, track progress, differentiate monitoring vs. evaluation, and explore the purpose and process of evaluations. Gain insights into tools, annual reviews, and reporting requirements within the UNDAF M&E framework.

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UNDAF M&E Systems

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  1. UNDAF M&E Systems Purpose Can explain the importance of functioning M&E system for the UNDAF Can support formulation and implementation of UNDAF M&E plans

  2. What are Monitoring and Evaluation?

  3. Monitoring vs. Evaluation

  4. Track progress towards the agreed results in the UNDAF matrix Checks if assumptions made and risks identified at the design stage are still valid or need to be reviewed Allows UNCTs and implementing partners to make mid-course corrections as an integral part of programme management Monitoring

  5. And Why Do We Need It? UN is responsible, with partners, to monitor achievement of results Regular and systematic assessment of progress Continued review of partners’ capacity development needs Improve results-based reporting on achievements Strengthen teamwork and ownership of the UNDAF among implementing partners Feeds into evaluation and real-time learning

  6. Systematic, impartial assessment External, separated from programme management Determines whether results made a worthwhile contribution to national development priorities Criteria: relevance, efficiency, effectiveness, impact, sustainability 3 key functions: Programme improvement Accountability Organisational learning What is Evaluation?

  7. And why do we need to do it? Whether we are Doing the Right Things Relevance/rationale/justification Client satisfaction Whether we areDoing it Right Effectiveness/coherence Efficiency: optimizing resources Sustainability Impact Whether there are Better Ways of Doing it Alternatives Good practices Lessons learned Improved positioning to influence next development planning framework

  8. UNDAF M&E System: Tools Results Matrix M&E Plan Reliable data systems Annual Review [and report] Single Progress Report per UNDAF cycle Evaluation Annual reviews and end-of-cycle evaluations are mandatory

  9. UNDAF M&E System: Process Annual Review Process Reporting • Align the UNDAF annual review process with the national review process. • To facilitate this, sector or interagency groups are formed around each outcome or national priority • Annual reporting is NOT required. • A single UNDAF progress report is required per UNDAF cycle. Evaluation • UNDAF evaluation is REQUIRED. • It is linked with national evaluations. However, the modalities are flexible.

  10. M&E Plan Purpose A plan for regular data collection and reviews  Focus: Monitor the achievement of outputs and contribution toward outcomes Describes modalities and key mechanisms for M&E with partners Enables real-time, evidence-based decision making

  11. M&E Plan Considerations Designed at same time as the UNDAF Results Matrix in consulation with partners and beneficiaries Table or narrative Elaborates on MoV part of matrix Describes key data collection methods, frequency, and responsibility Outcome indicators from national monitoring and survey systems (as far as possible) Baseline studies can be supported

  12. Eval. of support to Nat. HIV/AIDS Prog (UNAIDS- May) Nat HIV/AIDS Review (Sept) UNDAF M&E Calendar Knowledge of HIV prevention? Combined UNDAF Baseline Survey! Caring practices? Access to Services? UNCT M&E Activities DevInfo training for key ministries (March) Planning Refs. CA&UNDAF Preparation (March-May)

  13. UNDAF Annual Review • An opportunity for UNCT to • Engage with government and other partners • Review overall progress towards results, and takes stock of lessons and good practices • Give direction for annual planning processes and commitments for the coming year. • Aligned with mechanisms and review of the national development plan • Building on agency-specific annual review processes • 3 step process suggested…

  14. UNDAF Annual Review

  15. Progress Report Purpose • Show progress towards achieving national development priorities supported by the UNDAF • Enhance mutual accountability • Important for UN and Gov to have common expectations about use of report • Standard Operational Format from UNDG

  16. UNDAF Evaluation: Use and planning • Use determines timing, methodology, stakeholder participation • Key questions • What information is needed? • Who will use the information? • How will it be used? • Updated results matrix is key tool for planning • UNDAF evaluations focus on UNDAF outcomes (do they…?) • Did the UNDAF make the best use of the UNCT’s comparative advantages in the country? • Did the UNDAF generate a coherent UNCT response to national priorities? • Did the UNDAF help achieve the selected priorities in the national development framework?

  17. Food for thought:Attribution and Contribution Analysis • Explores attribution by assessing the contribution to observed results • Key Questions: • Which links in the results chain are strong and weak? • How credible is the attribution story overall? • Do stakeholders agree with the story? • Where are the main weaknesses in the story?

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