Groupwise Calendar for Scheduling Computer lab CH126B

Groupwise Calendar for Scheduling Computer lab CH126B Presented by: Jeanell Parks

Groupwise Calendar Features • Technology Resources Center • Mobile Cart • Stand Only-Projector Allow you to Organize and Manage:

Let's open Groupwise.

Maximize the GroupWise Window. This is YOUR Mailbox through GroupWise.This I’m sure that you already know. So why am I here?

Scheduling the Computer Lab The Old Way made you: • You had to walk to the CH126D • Find the Date on the Calendar. • Hand write the time and class number Then what if you wanted to cancel or change the time or the date? • Make another trip to CH126D • Erase the old appointment • Re-Schedule a new one

That’s Why I’m here, To Show you the New Way! It was decided that we needed an easier process by which faculty/staff could sign up their classes for use of the computer lab, CH126D. So a GroupWise Calendar has been created which can be accessed by faculty/staff and students.

Click on the Calendar Icon and Maximize the Window • We now need to add CH126D to our Proxy. • Proxying allows one user to access another users mailbox.

To Add CH126D to your Proxy List Choose Proxy from the File menu OR Click on the Proxy Man, (in the bottom left hand corner) Choose Proxy Type in CH126 d. Choose OK.

With the Proxy on CH126D You are now able to view the CH126D Calendar. This allows you access to view the schedule for a particular time and date that you need to reserve the computer lab.

To Schedule this Appointment in CH126D and View it • First Minimize the CH126D Calendar • In YOUR GroupWise Mailbox, Click on the Schedule New Appointments icon. • In the To: section, delete your name and Type in CH126D • Always Leave the Place section empty. • Fill in the Date, Time, and Duration that you will be needing the computer lab.

Scheduling Continued…. • In the Subject Area it MUST INCLUDE • Course Name and Number • Instructors Name • Example: EDUC 467 Ball • In the Messages part you can include a section number or any other notes you wish to add. • ClickSend

To View the AppointmentMaximize the CH126D Calendar This Allows you to view the appointment just entered.

Change your Mind? Don’t need the lab that Day? Please Contact via e-mail to CH126D of any changes needed or deletions for the lab. It is very easy.

************* It is your responsibility to be sure that the correct time and date are posted on the Calendar. If there is a problem/question contact a UTTA for corrections.*************

To Sign up for the Mobile Cart • Click on the “Proxy man”(in the bottom left hand corner) or Click File then Proxy. • Type in EducationMC • Click Ok

To Sign up for the Department Laptop and Projector • Click on the “Proxy man”(in the bottom left hand corner) or Click File then Proxy. • Type in EducationSA • Click Ok

After the Proxy is changed Click on the Calendar icon to view if the day and time you need are available for the Mobile cart or the Department Laptop and Projector To sign up for those times, follow the same directions as signing up the computer lab, except in the To section type in either EducationMC or Education SA in place of CH126D.

Remember…. You have UTTA’s (Undergraduate Technology Teaching Assistants) at your disposal, Use Them!

Groupwise Calendar for Scheduling Computer lab CH126B