VPPPA Mentoring Program

1. VPPPA Mentoring Program

2. VPPPA Mentoring Program The VPPPA Mentoring Program is a formal process to assist companies and facilities interested in participating in the Voluntary Protection Program. The program matches interested sites with Qualified Mentors to help them achieve VPP recognition.

3. VPPPA Mentoring Committee The VPPPA Mentoring Committee consists of mentoring contacts from all 10 OSHA regions and a liaison from the National VPPPA office.

4. Regional Mentoring Coordinators • Region VII (Nebraska, Kansas, Iowa, Missouri): Greg Dew Tel: (785) 338-9291 E-mail: greg.a.dew@fritolay.com Matt Gaines, VPP Program Manager, OSHA E-mail: Gaines.Matt@dol.gov

5. To streamline and facilitate improvement and growth of the mentoring program in order to allow for a consistent mentoring process. VPPPA Mentoring Committee Mission:

6. VPPPA Mentoring Committee Goals: • Fulfill all Region VII’s Mentoring Requests • Develop and implement a consistent mentoring process. • Provide a comprehensive mentoring tracking system. • Provide an outreach example when completing Your VPP Annual Evaluation, if applicable

7. VPPPA Mentoring Program Mentoring Applications are completed by the Mentee and sent to the Regional Mentoring Chairperson and, depending on the Mentees’ request, may consider: • Geographic location • Similar industries • Whether the site has a Union

8. VPPPA Mentoring Timeline • Completed Mentoring Application is received by Mentoring Chairperson from Mentee • Approximately 1- 3 weeks to complete a mentoring match • Contacts are made and tracking begins • Mentor site’s to Fruition…some journeys are longer than others

9. VPPPA Mentoring Program • The level of mentoring activity is up to the Mentor and Mentee. • The process may include: • Phone conferences • Video conferences • Onsite meetings • Exchange Facility tours

10. VPPPA Mentoring Program Benefits of the Mentoring Program • Assists Site’s with their safety and health management system • Provides an overview of knowledge and experiences with the VPP • Assists with performing an Annual Safety & Health Evaluation • Provides assistance with the VPP application

11. VPPPA Mentoring Program More Benefits: • One-on-one assistance • Help from someone in your industry • Help from someone with unions • Help from someone in your region • Guidance from those who have been through the VPP process

12. Being An Effective Mentor

13. VPPPA Mentoring What Do You Get From Being A Mentor? Improves Your Knowledge Of The Process Learn New Ways To Do Things Your Site Does Contribute To Others Success What Does the Mentee Get? A Person Interested In Their Success A Teacher To Guide Them On Their Journey A Ready Resource, Knowledgeable To Help Them With The Details A Supporter When They Feel Overwhelmed

14. Mentor’s Role An Effective Mentor Uses Recognized Resources • OSHA VPP Webpage • CSP 03-01-002 - TED 8.4 - Voluntary Protection Programs (VPP): Policies and Procedures Manual - Safety and Health Program Management Guidelines; Issuance of Voluntary Guidelines Federal Register Number (FRN) 54:3904-3916

15. Mentor’s Role • To provide guidance using their knowledge and experience with VPP including: • Locating resources for VPP application development…Application Workshop • Help identify potential problem areas • Share techniques developed to communicate the benefits of VPP to both management and labor • Share preparation strategy for initial VPP onsite visit

16. Resources for Mentors TED 8.4 - What Is It? Training & Education Directive for VPP • Documents OSHA’s VPP process • Provides program requirements with descriptions • Provides an onsite guide which assist in determining site qualification • Provides sample question used by the onsite team • Demonstrates the cooperative nature of the VPP process

17. Resources for Mentors Finding What you Need • Internet Web sites: • http://osha.gov/OshDoc/Directive pdf/TED_8_4.pdf • http://www.vpppa.org/GovAffairs/Programs.cfm • http://www.vpppa.org/Workshops/Mentoring.cfm

18. Resources for Mentors How Do These Resources Help? • Source of information for a mentor to direct discussions with the mentee • Mentee has a ready references to the VPP process • Removes misconception about what is required • Provides recognized resources for the Mentee to evaluate their site • Provides direction for preparation for onsite review • Tool to explain how the process works

19. VPP Requirements • OSHA history – no open investigations • Assurances – employees support VPP, all observed hazards will be corrected within 90 days, interim protection used • Injuries and illnesses included • New emphasis on contractor coverage • Requirement for access to, and use of occupational health care professionals • Use of hierarchy of controls • Incident Rate Requirements • Self Evaluation • All must be in place for 12 months to achieve STAR Status • OSHA standards are minimum requirements to meet the law; To achieve VPP status you must exceed the law

20. VPPElements Management Leadership & Employee Involvement Worksite Analysis Hazard Prevention and Control Safety and Health Training

21. Management Leadership/Commitment • Management must provide resources to meet meaningful annual safety and health goals to identify and eliminate hazards and to support training • Management must support a continuous improvement to the safety and health processes • Disciplinary process must apply equally to management and employees • Management expected to set an example by following rules, proper use of PPE, reporting hazards & incidents

22. Employee Involvement • Collective bargaining units must sign letter of support if applicable. • Employees involved in at least 3 meaningful & constructive ways • Examples: • Participation in audits • Accident/Incident investigations • Self inspections • Suggestion programs • Planning • Training • Job/process hazard analyses • Committees

23. Worksite Analysis • Baseline hazard analysis including health hazards • Management of Change • Routine task analysis • Monthly self inspection process (Weekly for Construction sites) • Hazard reporting system • Hazard tracking system including responsibilities and target completion dates • All accidents and near misses investigated • Annual evaluation and demonstrated corrective action including responsibilities and target completion dates • Trend analysis

24. Hazard Prevention and Control • Hierarchy of control • Engineering • Administrative • PPE, including selection, limitation, and care • Adequate work practices/procedures including discipline • Emergency procedures, response training, and • Annual drills with 100% participation • Preventative maintenance program • PSM review when applicable • Occupational Health Care Programs • Recordkeeping

25. Safety and Health Training • Documented process to identify training needs • Defined training requirements for all employees, supervisors, and management • Training will vary by craft, supervisory, & management authority • Identify required from optional training • Track completion and delinquency in required training completion • Process to prevent untrained or unqualified employees from performing task where training applies • Adequate delivery system to support knowledge and understanding • Evaluation process for understanding

26. What Questions Do You Have?

27. VPPPA Mentoring Program For More Information: Contact Greg Dew Frito-Lay, Inc. Topeka, Kansas 785-338-9291 Greg.A.Dew@Fritolay.com