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Action planning

Action planning. APAMSA Leadership Development Module. Action Planning. Task-Oriented Behaviors. Short-term planning involves: what needs to be done how to do it who will do it when it will be done Consider the following guidelines to effectively organize and coordinate team efforts.

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Action planning

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  1. Action planning APAMSA Leadership Development Module

  2. Action Planning Task-Oriented Behaviors • Short-term planning involves: • what needs to be done • how to do it • who will do it • when it will be done • Consider the following guidelines to effectively organize and coordinate team efforts Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  3. Task-Oriented Behaviors Leadership Challenge (6) • Action Planning • Consider your team goals, priorities, strategies, organization, responsibilities, schedule, and resources • Identify one team goal for any given project and briefly describe the action steps and schedule planned to accomplish this goal

  4. Action Planning Guidelines For Action Planning • Identify necessary action steps • Optimal sequence of action steps • Time needed for action steps • Start dates and deadlines • Costs • Assignment of responsibility • Monitor progress Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  5. Action Planning Identify Necessary Action Steps • Before creating an action plan, review team goals and priorities • Brainstorm different strategies for action steps to accomplish key objectives • Goal: Organize and coordinate work activities, and allow effective use of resources Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  6. Action Planning Optimal Sequence Of Action Steps • Prioritize action steps relative to the importance of each objective/goal being targeted • Schedule action steps well in advance of deadlines for key objectives Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  7. Action Planning Time Needed For Action Steps • Estimate the time needed to carry out each action step • Ensure enough time is allotted to perform all action steps prior to key objective deadlines • Set up several checkpoints to monitor progress in advance of actual deadlines Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  8. Action Planning Start Dates & Deadlines • Divide a large task into a sequence of several action steps • Schedule a sequence of informal deadlines for each action step before the actual objective deadline • Reanalyze and reformulate action plans each day, week, or month Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  9. Action Planning Costs • Estimate costs for each action step • Ensure that tasks are within budget and resources are adequately allocated to accomplish each action step • Inability to perform one action step may jeopardize the entire project Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  10. Action Planning Assignment Of Responsibility • Someone must be held accountable for the management of each action step • Organize a committee to delegate responsibility and coordinate work activities • Adequate authority should be provided for officers to implement action steps and make important decisions Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  11. Action Planning Monitor Progress • Monitor progress of work activities and direct officers relative to their level of experience and importance of responsibilities • Organize periodic conference meetings with officers to assess action plans and work performance Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 68-69)

  12. Task-Oriented Behaviors Summary • Action Planning • Action planning allows effective organization and coordination of team activities • Short-term planning determines what needs to be done, how to do it, who will do it, and when it will be done • Utilize these guidelines to better implement action plans and direct team activities

  13. Task-Oriented Behaviors Next Topic… • Formulating Strategy • Our next module discusses guidelines to develop an effective plan to accomplish important objectives for the organization

  14. Task-Oriented Behaviors Sources • G. Yukl, Leadership In Organizations, New Jersey: Pearson Prentice Hall, 2006, p. 68-69 • Free Management Library • www.managementhelp.org/ldrship/ldrship.htm

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