The ELI Beamlines Project ESS , Lund, 07/05/ 13 Radek Toman

1. The ELI Beamlines ProjectESS, Lund, 07/05/13Radek Toman

2. ELI Beamlines

3. ELI = EXTREME LIGHT INFRASTRUCTURE • ELI = R&D facility in the field of laser physics • ELI = ESFRI Roadmap project; 1st ESFRI project to be built in a new Member state of EU • ELI Preparatory Phase Consortium • ELI DC – backing the project • ERIC – possible future with many querries General Information

4. Plasma-based XUV and X-ray sources (not specifically attosecond)Seeded high-energy XUV lasers, HHGs, plasma betatron, laser-plasma based FEL • Electron, proton and ion accelerationGeneration of 10-50 GeV electrons, >1 GeV protons • Programmatic applications in molecular, biomedical, and material sciencesTime-resolved X-ray diffraction, fast pulse radiolysis, probing early events in interaction of ionizing radiation with matter, probing of diluted systems, femtochemistry, proton therapy • Physics of dense plasma, high-energy-density-in-matter (HEDM) physicsLaboratory astrophysics, WDM, energy transport in high I2systems • Exotic physicsExperiments with focused intensities 1023-1024 Wcm-2 • Prototyping technologies for the high-intensity pillar10 PW and multi-10-PW chains, compression & coherent superposition of multi-10PW ultrashort pulse Scientific Mission

5. ELI Preparatory Phase Consortium

6. Origin of the funds • EU funding - European Regional Development Fund (ERDF) • National level: Research and Developement for Inovations OP • Co-funding of the project from national budget (15%) • Managing authority: Ministry of Education • Expenditures eligible until end 2015 • Preparatory Phase funded also by EU – DG Research Funding

7. Implementation Running Costs (operational phase) €m €m Intangible assets 1.6 Salaries 8.9 Tangible assets 233.3 Material and maintenance costs 5.7 1.2 Land 10.0 Travel expenses 2.5 Cost of construction 63.6 Services 1.3 Machinery and Equipment 150.9 Utilities, Overheads Other Equipment 8.9 19.6 TOTAL Material (expendable and operational supplies) 6.0 Services Overhead and travel costs 2.8 Staff FTEs Payroll 19.7 Employees 300 TOTAL 266.9 Funding 3.5 Final investment cost: 6.800.575.902 Kc (€267 million)

8. Current State of Implementation

9. Current State of Implementation • Main construction phase to be started in May 2013 • Laser sources (L1, L2, L3, L4) – some contracting procedures in progress, partly own R&D effort • Beam transmission and equipment of experimental halls – preparation of awarding procedures

10. All procurement processes governed by Act on Public Procurement • Act on Public Procurement = implementation of EU directives (above-the-threshold value) • + additional RDIOP rules on selection of suppliers • Limits: • Above-the-treshold value – 200 000 Eur – implemented EU directive • Below-the-treshold value – 40 000 Eur – 200 000 Eur – national act on public procurement rules • Small scale value - RDIOP rules – 8 000 Eur – 40 000 Eur Procurement Rules

11. Basic principle: open procedure • Only under certain circumstances (or as an exemption): restricted negotiatd procedures • Negotiated procedure for supplies for research activities • Exception from Act – services for researcg activities – confusing interpretation by authorities • Small laboratory equipment (optomechanics, optics), simple services x major technology systems (laser L3: 40 mil. EURO) • 2012: 70 contract awarding procedures commenced Procurement Processes

12. Legal constraints • Act unprepared for large scale investment projects: obligation to sum upall similar and related equipment purchased in one year → all purchases in above-the-threshold limit (most strict rules) • Framework contracts x fixed list of suppliers, fixed list of equipment, optomechanics – thousands of items exist • Act unprepared for procurement of special equipment: 1 bid = duty to cancel procedure • Formalism, huge paperwork, demanding for bidders (documents related to qualification criteria) • Often changes Procurement Constraints

13. Constraints related to application of law • Office for Protection of Competition – resolves disputes between procurers and suppliers – procedure takes months (up to year) • → how to avoid objections? – evalution only on bidding price • Penalty Register – 3 months to get excerpt • Managing authority of RDIOP: extremely conservative interpretation of Act and RDIOP rules Procurement Constraints

14. Case 1 – purchasing of equipment for internal developement • Flexible purchases needed x obligation to sum up → framework contracts • In some fields (optics) FC is not proper solution • Simpification of RDIOP rules (up to 40 000 Eur) Procurement Problems

15. Case 2 – Major technology procurement (up to 40 mil. EUR) • Delivered technology will be unique prototypes – next generation of current technology • Negotiated procedures • Major problems in awarding procedures: • Nature of suppliers – public research institutions and • Nature of equipment – prototypes • → payments in advance (loans constraints); contract motivation tools unacceptable (delay penalties), damages compensation limitations, best effort clauses, choice of law Procurement Problems

16. We buy only tangible results and unlimited right to use them for purposes of the project (royalty free open-end license) • In case some IPR is result of joint effort, we protect it mutually and share the benefits IPR

17. Thank you for your attention