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Vendor e-Invoicing. Helping the Contractor get paid by the Department of Veterans Affairs, by James N. Phillips Jr. Background.
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Vendor e-Invoicing Helping the Contractor get paid by the Department of Veterans Affairs, by James N. Phillips Jr.
Background • In January, the Financial Services Center sent out a letter to all businesses currently conducting business with VA informing them of the mandate to comply with the e-Invoicing requirement for the Department of Veterans Affairs.
Why e-Invoice with VA? • Registration and Use with VA is Free • Delivery of invoices directly into the FSC payment system and routed nationally for approval • Elimination of mail processing time, postage, and invoice receipt inquires • Elimination of data error and lost or misplaced invoices • Verification of invoice receipt or rejection through automated notification reports • No installation of hardware or software required • Compliant with HIPAA
Process Contract Award Use of VA Purchase Order Number is critical, e.g. 428-C30001 or 506-A30001 Register with OB10 Product Delivered/ Service Performed Services Certified in OCLS (C#) e-Invoice submitted through OB10 Contractor Paid Supplies Delivery Matched up in FMS system (A#)
Clause 852.232-72 Electronic submission of payment request This clause provides direction to the VA contractor.
Exceptions Registering in OB10 is not required when using purchase cards or B#’s transactions (GPO i.e. intergovernmental transactions)
Get Started! Click the link below! http://www.ob10.com/veteransaffairs Remember this code - - AAA544240062 It is VA’s OB10 Number and ensures your invoices are processed Free of Charge.
VA’s OB10 Code Remember this code AAA544240062 It is VA’s OB10 Number and ensures a contractors invoices are processed Free of Charge to them!
What an OB10 Invoice Looks Like Wrong or no PO # - -often a source of problems