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Collaboration Across the University (and Beyond)

Collaboration Across the University (and Beyond). 54 th Annual ADEA Dean’s Conference Rancho Mirage, California November 11,2012. Collaboration Across the University (& Beyond). Presenters (in order of presentation) Ann M. Boyle, D.M.D., M.A.

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Collaboration Across the University (and Beyond)

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  1. Collaboration Across the University (and Beyond) 54th Annual ADEA Dean’s Conference Rancho Mirage, California November 11,2012

  2. Collaboration Across the University (& Beyond) Presenters (in order of presentation) • Ann M. Boyle, D.M.D., M.A. • Interim Provost and Vice Chancellor for Academic Affairs Southern Illinois University • Pamela Zarkowski, M.P.H., J.D. • Provost and Vice President for Academic Affairs University of Detroit Mercy • Judith E.N. Albino, Ph.D. • President Emerita University of Colorado • Academy for Academic Leadership Senior Consultant

  3. Today’s Agenda • 1:30 Review of literature on academic collaboration; review of survey findings, are you trying to collaborate? (Ann) • 2:15 Model for developing collaborations (Pam) • 2:45 Case discussions using the model (Judith) five working groups… • 3:30 Applying the model to your institution (Pam) working in pairs… • 4:15 Concluding Comments (Ann, Pam and Judith) • 4:30 Adjourn

  4. Today’s Objectives By the end of the session you will… • Learn the factors that contribute to, and confound, effective collaboration • Learn a strategy for facilitating change/collaboration within or outside of the institution • Practice using the strategy to solve case scenarios • Use the strategy to plan for your own collaboration

  5. Literature Review Common Collaborations in Higher Education • Research • Education • Community Outreach/ Governmental Agencies • Private enterprise

  6. Literature Review • Collaborationlogistics: from close by to far away… • Different departments/disciplines within a school/college • Between schools/colleges in the same institution • Between schools/colleges across institutions regionally • Between schools/colleges across institutions nationally • Between schools/colleges across institutions internationally “ having multiple universities involved in a research collaboration complicates coordination and reduces outcomes for the project”, Cummings and Kiesler

  7. Literature Review • There has been a steady rise in between-school collaborations since 1975, measured by publication authorship, (Jones, et. al) • Most notable increase in collaboration is in Science and Engineering rising, from less than 10% to almost 33% • Average distance between collaborators has hardly changed…750 miles in 1975, 800 miles in 2005

  8. Literature review • Allen’s rule of thumb (1977): coworkers should be no more than 30 meters apart, beyond which collaboration effectiveness declines…technology may improve this… “The results suggest that although emerging communication technologies have radically transformed the style and scope of collaboration around the world, physical proximity continues to play a critical role in predicting the impact of scientific research” Lee, et. al. (measured by # of citations) • Institutional missions and cultures may not be compatible “collaborative research which bridges administrative units appears to be more problematic than that which bridges disciplines”, O’Sullivan, et. al.

  9. Possible Benefits of Collaboration • Improve efficiency, eliminate duplication • Save money • Maximize limited resources • Access specialized knowledge or skills • Access specialized equipment, software • Enhance curricula and program quality • Increased potential for outside grants • Access to academic offerings by students in distant locations • Increased opportunities for faculty development • Improve patient care

  10. Potential Challenges of Collaboration • Institutional differences in mission, vision, values • Differences in institutional governance, systems and culture • Structural differences in P&T, teaching loads, compensation • Rivalry between institutions • Loss of institutional identity and autonomy • Increased complexity of communication • Unanticipated costs in technology infrastructure and personnel • Differing tuition and fees • Accreditation issues • Logistics: travel, space and time “…the amount of time needed for collaboration is grossly underestimated and time is usually a scarce resource for educators”, Wasonga, et al

  11. The Devil is in the Details…before you begin • Clarify purpose and goals of collaboration in advance • Clearly discuss motivations and expectations • Clarify roles, responsibilities for participants • For research, establish data management agreements • Create a communication plan and process • Define the expected outcomes and measures • Identify and recruit the best participants

  12. Details…before you begin • Create a reward structure: monetary and P&T • Establish clear descriptions of respective financial, human & resource contributions from participants • Assure appropriate technology is in place • Create process for negotiating differences

  13. “Must Haves” for Successful Collaboration • Top-level administrative support • Realistic expectations • Sufficient financial resources • Professional respect • Communication, Communication, Communication “Through effective communication, agendas can be generated, understood and clarified, especially at the beginning of collaborative process”, Wasonga, et al

  14. Study on “value” of collaborative education • Study compared perceptions of administrators, faculty members and students after 10 years of educational collaboration (Hayes, et. al.) • Four campuses, same University system • Faculty responses differed significantly from students, administrators on 2 items: • Far less aware of the collaboration • Did not feel they benefitted from the collaboration

  15. Faculty responses “The suggestions are supposed to go in the box”

  16. Survey Responses-Collaborative Efforts

  17. Survey Responses-Collaborating Parties Responses: • Divisions/departments within institution • Schools of Dental Medicine • Schools of Nursing, Pharmacy, Medicine, Social Work and Public Health • Professional Colleges and Universities • Hospital and Community Health Centers • Faculty Practice/Pre-doctoral Clinics • Bioengineering / Biomedical Researchers

  18. Survey Responses-Purpose of Collaboration Responses: • Interprofessional Education (n=8) • Research (n=4) • Curriculum Development (n=3) • Program Development (n=3) • Outreach Programs (n=2) • Faculty Development (n=1)

  19. Survey Responses-Purpose of Collaboration Responses: • Interprofessional Education (n=8) • Research (n=4) • Curriculum Development (n=3) • Program Development (n=3) • Outreach Programs (n=2) • Faculty Development (n=1)

  20. Survey Responses-Assessment of Outcomes Responses: • Successful / beneficial (n=10) • In Process / Favorable (n=7) • Reexamine Need for Collaboration (n=2) • Significant Partnership (n=1) • Grant Funding Initiated (n=1)

  21. Survey Responses-Obstacles to Collaboration

  22. Thank you…any questions? Next: Reframing A strategy for facilitating change/collaboration within or outside of the institution

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